ERPAC Venue Report

Edmund Rice performing Arts Centre

• Event Title

• ERPAC Event number

• Name of Venue Supervisor / Reporter

• Company Name

• Primary Contact

• Conducted on

  Date

• Location

  ERPAC Complex

  Theatre

  Field

  Chapel

  STEM Centre

Venue Supervisor Information

• Start Time

  Date

• Break Time 1

  Date

• Break Time 2

  Date

• Finish Time

  Date

Event Details and Running Times

• Bump In Time Commence

  Date

• Client Arrival Time

  Date

• Rehearsal Start

  Date

• Rehearsal Finish

  Date

• Bump Out Time Complete

  Date

• Client Depart Time

  Date

Technical Summary

• Lighting Summary

• Add media

  Media

• Sound Summary

• Add media

  Media

• Vision Summary

• Add media

  Media

• Staging Summary

• Add media

  Media

SHOW Running Times

• SHOW 1 ACTIVE

  Off

  On

• House Open

  Date

• House Pax

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Show Finish Time

  Date

• SHOW 2 ACTIVE

  Off

  On

• House Open

  Date

• House Pax

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Show Finish Time

  Date

• SHOW 3ACTIVE

  Off

  On

• House Pax

• House Open

  Date

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Show Finish Time

  Date

Front Of House / Box office

• Front of House Information

  Off

  On

• Alterations to seating plan ( technical holds )(confirmed with Box office)

  1. No

  2. Yes

• Seating plan alterations -

• Any impacts on show commencement (Greater then 15 minute)

  Yes

  No

• Details of factor impacting show start time

• Show report requested / provided to client

  1. No

  2. Yes

• Show 1 final numbers

• Show 2 final numbers

• Performance in Aisleway / Off front of stage

  1. No

  2. Yes

• Use of Camera / Video / Flash Photography

  1. No

  2. Yes

• Lock out specifications

  1. No

  2. Yes

• Offensive language used

  1. No

  2. Yes

• Pre Show announcement from client

  1. No

  2. Yes

• Strobe lighting used

  1. No

  2. Yes

• Smoke / Haze effects used

  1. No

  2. Yes

• Performer Meet and Greet

  Yes

  No

• Location

• Was this present / notified on the Event Order?

  1. Yes (G)

  2. No (B)

• Were risks controlled effectively?

  1. Yes (G)

  2. No (B)

Venues In Use

• ERPAC Main Auditorium -

  .Y.

  .N.

• Level 6 Foyer -

  .Y.

  .N.

• Level 5 Foyer -

  .Y.

  .N.

• Gair Field -

  .Y.

  .N.

• Other College Facility - Enter Location

  1. Yes (G)

  2. No (B)

• Dressing Rooms 1 -

  .Y.

  .N.

• Dressing Room 2-

  .Y.

  .N.

• Dressing Room 3 -

  .Y.

  .N.

• Upper Dressing Room

  .Y.

  .N.

• Lower Dressing Room

  .Y.

  .N.

• Other Venue

  .Y.

  .N.

• Client provided with safety induction

  Yes

  No

  Done

  N/A

• Add signature

  Sign

Client

• Client access card issued

  1. No

  2. Yes

• Client access card returned

  Yes

  No

  Done

  N/A

• Client Cards NOT returned

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15

• Client request for additional resources or staffing

  Yes

  No

• List additional staffing and resources

• Client Signature

  Sign

ERPAC Staff

• ERPAC event staff present as rostered

  1. Yes (G)

  2. No (B)

• ERPAC Staff suitably attired

  1. Yes (G)

  2. No (B)

• Staff member name

• Lighting Operator:

• Sound Operator

• Floating Technician

• Vision Operator

• Duty / FOH Staff

• Other Staff

VENUE COMPLIANCE

ERPAC Venues

• Building facilities clean and refreshed

  1. Yes (G)

  2. No (B)

• Cleaning ticket -

• Building maintenance issues detected

  1. No

  2. Yes

• Add media

  Media

• Add media

  Media

• Air Conditioning issues detected

  1. No

  2. Yes

• Smoke isolation and de-isolation conducted

  1. No

  2. Yes

• Time Isolation Occurred

  Date

• Time Re-enstatement occurred

  Date

• Fire Aura Technician:

• Smoke detector isolation -

• Fire fighting equipment / system issues detected

  Yes

  No

• Fire system ticket -

• Was an incident reported ?

  Yes

  No

• Incident Report ticket -

• Did the client provide a risk assessment for high risk activity?

  1. No

  2. Yes

• Risk assessment ticket -

• Risk assessment ticket media -

  Media

Contractors (ie Riggers/Electrical/Pyrotechnicians)

• Were Certified / Licensed contractors required ?

  Yes

  No

• Contractor name -

• Contractor Certification -

• Contractor Certification image -

  Media

• Contractor Risk Assessment media - ( scan / file from company drive )

  Media

Event Recording (LBA)

• Is event being recorded ?

  1. No

  2. Yes

• Camera locations

  Select FOH mix position FOH seating Backstage Other

  • FOH mix position
  • FOH seating
  • Backstage
  • Other

Functions & Events

• Times / Location for client rider

  Yes

  N/A

• Additional requests - Car Park Tickets etc.

  Yes

  No

• Insert Details Here

Additional Charges

• Black Nash Gaff

• White Nash Gaff

• Black or White Standard Gaff

• Triple AAA Batteries

• Double AA Batteries

• Electrical or Markup Tape

• Specify Tape Used

• Any Cleaning Products or Additional items:

Post Event

• Have any belongings been left onsite?

  Yes

  No

  N/A

• Detail Items Left Behind Location Scheduled Pickup Information Etc.

Venue Supervisor Comments

• Venue Supervisor comments

  1. No

  2. Yes

• Venue Supervisor comments

• Photo of Events

  Media

VENUE SUPERVISOR / CLIENT AUTHORISATION

• VS Signature

  Sign

• TIME:

  Date