ESE FM AUDIT

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

Security

• Visitor log book - up to date, all sections completed

  Good

  Fair

  Poor

  N/A

• Contractor log book - up to date, all sections completed

  Good

  Fair

  Poor

  N/A

• Incident report log book - up to date, all sections completed

  Good

  Fair

  Poor

  N/A

• Attendance log books (cleaners, technicians and security guards) - up to date and completed

  Good

  Fair

  Poor

  N/A

• Lanyards - available organised and clean

  Good

  Fair

  Poor

  N/A

• Key register - up to date, all sections completed

  Yes

  No

  N/A

• Key box - all keys accounted for and organised

  Yes

  No

  N/A

• Traffic control (management) plan - being enforced

  Yes

  No

  N/A

Hard Services (MEP, Civil, Fire Fighting and 3rd Party Contractors, Scheduling and Reporting)

• RM activity logs - all service requests logged through CAFM

  Yes

  No

  N/A

• PPM planner - available and up to date

  Yes

  No

  N/A

• SFG20 - Service provider following codes and regulations

  Yes

  No

  N/A

• Service provider performance - CAFM regularly monitored

  Yes

  No

  N/A

• CAFM reports - regularly reviewing CAFM statistics

  Yes

  No

  N/A

• Periodical checks on site condition - regular inspections of site being performed

  Yes

  No

  N/A

• Condition survey - Service provider conducting condition assessment audit of assets bi annually

  Yes

  No

  N/A

• Library (filing management system) - up to date and available

  Yes

  No

  N/A

• Pre opening checklists - up to date, completed and signed

  Good

  Fair

  Poor

  N/A

• Plant room daily checklists - up to date, completed and signed

  Good

  Fair

  Poor

  N/A

• Plant room log sheets - up to date, completed and signed

  Good

  Fair

  Poor

  N/A

• Plant rooms - rooms labeled

  Good

  Fair

  Poor

  N/A

• MEP store room - room labeled, organised, clean, adequate stock levels etc.

  Good

  Fair

  Poor

  N/A

• MEP store room - locked

  Yes

  No

  N/A

• Elevator/Lift - load testing sticker present and up to date

  Yes

  No

  N/A

• Fire panel - operational, no faults etc.

  Yes

  No

  N/A

• Fire pump - operational, no visible faults, leaks etc.

  Yes

  No

  N/A

• FM200 - operational, no visible faults etc.

  Yes

  No

  N/A

• Water tank cleaning - sticker present and up to date

  Yes

  No

  N/A

Soft Services (Cleaning, Waste Management, Landscaping and Pest Control)

• Cleaning job cards - service provider activities logged and tracked

  Yes

  No

  N/A

• PPM (cleaning) - schedule being followed

  Yes

  No

  N/A

• PPM (pest control) - schedule being followed

  Yes

  No

  N/A

• PPM (landscaping) - schedule being followed

  Yes

  No

  N/A

• Service reports (pest control) - up to date and available

  Yes

  No

  N/A

• Landscaping - activities documented and included in monthly report

  Yes

  No

  N/A

• Waste management plan - in place and being followed (including medical waste)

  Yes

  No

  N/A

• MSDS (Cleaning) - data sheets available for all chemicals and displayed where chemicals are mixed and stored

  Yes

  No

  N/A

• MSDS (Pest Control) - displayed and available

  Yes

  No

  N/A

• Deep cleaning - schedule being followed

  Yes

  No

  N/A

• Toilets - overall appearance and smell

  Good

  Fair

  Poor

  N/A

• Toilets checklists - up to date, completed and signed

  Good

  Fair

  Poor

  N/A

• Toilets clearly labeled - children, adults etc.

  Yes

  No

  N/A

• Toilets - adequately equipped with soap dispensers, tissues, toilet rolls etc.

  Yes

  No

  N/A

• Safety signages - available and used during cleaning especially when washing floors

  Yes

  No

  N/A

• Uniform and PPE - cleaning staff dressed appropriately and PPE available and used as and when required

  Yes

  No

  N/A

• BICs standards being followed

  Yes

  No

  N/A

• Spray bottles - correctly and clearly labelled

  Yes

  No

  N/A

• Windows - internal

  Good

  Fair

  Poor

  N/A

• Windows external - below 3m

  Good

  Fair

  Poor

  N/A

• Hallways - overall appearance

  Good

  Fair

  Poor

  N/A

• Staircases - overall appearance

  Good

  Fair

  Poor

  N/A

• External area - car park overall appearance

  Good

  Fair

  Poor

  N/A

• External area - playground, football field etc. overall appearance

  Good

  Fair

  Poor

  N/A

• Welfare room - overall appearance

  Good

  Fair

  Poor

  N/A

• Overall appearance of school

  Good

  Fair

  Poor

  N/A

• Cleaning storerooms - room labeled, organised, clean and well stocked

  Good

  Fair

  Poor

  N/A

• Cleaning store rooms - locked

  Yes

  No

  N/A

Health and Safety

• Health and safety committee meetings - held as per agreed schedule

  Yes

  No

  N/A

• Monthly bus inspections - performed as per agreed schedule

  Yes

  No

  N/A

• Health and safety notice board - up to date with OSH calendar, policies and procedures, risk assessments, first aid and fire safety trained staff names, ERT etc.

  Yes

  No

  N/A

• Incident report tracker - up to date

  Yes

  No

  N/A

• Playground equipment weekly checklist - completed

  Yes

  No

  N/A

• Canteen - PCC and Emirates ID's displayed/available

  Yes

  No

  N/A

• Student exposure to solvents, flammable materials, hazardous substances, sharp items etc.

  Compliant

  Non-Compliant

  N/A

• Exits - maintained and accessible with no obstructions

  Compliant

  Non-Compliant

  N/A

• Fire extinguishers - serviced and positioned clearly and safely<br>

  Compliant

  Non-Compliant

  N/A

• Fire hose reels - closed, clean and maintained

  Compliant

  Non-Compliant

  N/A

• Evacuation plans - installed and up to date

  Compliant

  Non-Compliant

  N/A

• AEDs - installed with up to date 3rd party sticker

  Compliant

  Non-Compliant

  N/A

• First Aid boxes - clearly visible and accessible, inventory checklist present and up to date

  Compliant

  Non-Compliant

  N/A

• Assembly points - clearly marked and visible

  Compliant

  Non-Compliant

  N/A

Staff (Service Provider)

• Uniform and IDs - all staff in uniform and IDs clearly visible

  Yes

  No

  N/A

• Knowledge - all staff demonstrate appropriate job specific knowledge and ability

  Yes

  No

  N/A

• Documents - EIDs and Police Clearance Certificates available

  Yes

  No

  N/A

• Tool box talks - regularly taking place and documented

  Yes

  No

  N/A

• Supervisor (team leader) - on site

  Yes

  No

  N/A

Compliance

• Water testing certificate - displayed/available

  Yes

  No

  N/A

• Lift 3rd party certificate - displayed/available

  Yes

  No

  N/A

• Civil Defense certificate - displayed/available

  Yes

  No

  N/A

Risk Management

• Risk register - risk register and risk assessments up to date

  Yes

  No

  N/A

• Business continuity plan - available and up to date

  Yes

  No

  N/A

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