Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
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Select date
1.1 Policy and Organisation
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1.1 Do you have a copy of your company's health and safety policy?
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1.1 Is it signed by the chief executive or most senior director?
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1.1 Has it been reviewed within the last 12 months? (Check records)
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1.2 Are you displaying a copy of the health and safety at law poster?
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1.2 Has the posters information sections been filled in?
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1.3 Do you have a health and safety procedure manual?
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1.3 Has it been reviewed within the last 12 months?
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1.3 Have your staff received training on the contents of the manual?
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1.4 Has your company carried out a health and safety audit? Date?
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1.5 Are accidents and near misses investigated and monitored to ensure that the likelihood of reoccurrence is minimised?
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1.6 Have you got an accident book? <br><br>Check that it complies with country's law I.e. Data protection
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1.7 Have you received any prohibition or improvement notices from the local health, safety environment or fire authority within the last 12 months? (Ask to take a copy and check that MG was notified at the time)
Section 2 Fire Safety
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2.1 Are all fire alarm call points clearly visible and easily accessible?
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2.2 Are all fire alarm call points labelled and accompanied by legislative fire action signage?
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2.3 Does the fire alarm interface with the centres main control panel located in the security control room?
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2.4 Have all weekly fire alarm tests been actioned and recorded both in the tenant log book and the security control room?
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2.5 Does the fire alarm test records show all warnings and action taken against the tenant in the last 12 months?
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2.6 Is there a toaster on the premises?
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2.7 Are the music systems linked to the fire alarm for shut off in the event of alarm activation?
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2.8 Is the manager or person currently in charge of the unit fully conversant with the following <br><br>Fire evacuation procedure<br>Bomb evacuation procedure<br>Assembly point location<br>Nominated fire Marshall for the unit<br>( ask for explanation of each of the above to test knowledge and understanding)
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2.9 Is the unit fire Marshall conversant with their role with regards to the following?<br><br>Fire evacuation procedure<br>Bomb evacuation procedure<br>Assemble point location<br>Their responsibility concerning the placement of signs (Orange dot) and directing staff and members of the public to safety <br>(Ask for explanation of each of the above and ask to see their orange dot and hi vis vest)
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2.10 Are the sales staff aware of the following?<br><br>Fire evacuation procedure <br>Bomb evacuation procedure<br>Assembly point location<br>Nominated fire Marshall<br>(Ask a member of staff to provide explanation of the above to test knowledge and understanding)
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2.11 Is the fire block inside the unit inspected on a regular basis? (Ask for evidence of checks)
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2.11 Is the fire block within the store in good condition at present? (Visibly inspect areas)
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2.11 Are breaches in the fire block rectified immediately?
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2.12 Are fire exits clear of obstructions?
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2.12 Are fire exits clearly and legislatively signed?
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2.12 Are the fire exit floors well maintained and in Working order?
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2.12 Are the fire exit floors marked out?
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2.12 Are fire exit inspections recorded? ( ask to see records)
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2.13 Are all fire extinguishers clearly visible and easily accessible ?
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2.13 Are all fire extinguishers up to date with their yearly test? (check on side of extinguisher for record label)
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2.13 Are all fire extinguishers correctly mounted? ( I.e. Either on a wall bracket or recognised floor stand)
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2.13 Are correct extinguisher signage in place, in line with country legislation?
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2.14 Should the fire alarm sound out of trading hours is there a call out list?
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2.14 Should the fire alarm sound out of trading hours is the list up to date?
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2.14 Should the fire alarm sound out of trading hours has a copy been given to security control office? (Verify lists)
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2.15 Emergency lighting : Has the tenant been completing emergency lighting checks? (Has this been recorded in the log book?)
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2.15 Emergency lighting : Is the lighting being tested by a competent contractor? (Check the records)
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2.16 Which contractor does the tenant use for planned maintenance of the following? Fire alarm panel - Fire extinguisher - Emergency lighting - Sprinklers -
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2.17 Does the tenant have a fire risk assessment for their unit? (Take a copy of it for the F.Ms files)
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2.17 Has the fire risk assessment been reviewed recently? (Within the last twelve months)
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2.17 Is he fire risk assessment compliant with the RRFSO 2005 in the UK or the country specific equivalent?
Section 3 General Health and Safety
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3.1Does the tenant have staff trained to administer first aid?
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3.1 How many first aid kits are available in the unit?
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3.1 Are the first aid kits inspected on a regular basis?
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3.1 Are the first aid kit inspections recorded? (Ask to see proof)
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3.1 Are the first aid kits well stocked and is the stock in date?
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3.1 Does the manager understand RIDDOR (or country specific equivalent) regulations and what incidents they cover?
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3.1 Have any reportable incidents happened since the last audit? (Please refer to relevant legislation for your country, ask to see records)
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3.1 Has the local authority / relevant body investigated the reported incidents? (Please ask the tenant to provide details regarding action to be taken if any)
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3.2 Are all plugs in their own sockets or are multi adapters being used? (These should not be used)
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3.2 Are the extension leads being used and if so have they been tested to ensure they are rated for the current going through them?
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3.2 Have all portable appliances been tested? (PAT tested) (check labels and ask to see records. Consult with F.M for confirmation of acceptable length of time between tests)
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3.2 Have all electrical sockets been tested annually? (Ask to see proof)
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3.2 Have the five yearly periodic electrical testing been carried out? (Ask to see records)
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3.2 Is the shop floor free from trip hazards and can customers walk around on designated walkways?
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3.3 Are all metal halide lights working if fitted? (If bulbs are not working FM must be contacted immediately so that action can be taken as this could be a serious fire risk)
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3.3 Are any of the metal halides starting to show a coloured tinge? (If so you must inform the manager that the bulb must be changed within 24 hours as it is about to fail and this can become a fire hazard)
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3.3 Have all metal halide lights been fitted with safety glass? (If not the lights must be turned off as this is a health and safety requirement)
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3.3 How are waste strip lights disposed of? (Ask to see evidence of waste transfer if taken away for by contractors)
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3.3 Have timed igniters been fitted to the light fittings? (Tenant manager may need to check with their head office)
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3.4 Has the store manager undertaken a visual inspection of fixtures to check for faults or potential issues within the last three months? (Take a copy of issues identified and details of measures taken)
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3.4 Are documented records available of these checks?
Section 4 Security
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4.1 Does the unit have an intruder alarm?
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4.1 Which contractor inspects and maintains the system?
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4.1 When the last planned maintenance was carried out and when is the next visit due?
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4.1 Is there an up to date call out / key holders list? (Check its the same as the list held by security)
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4.2 Does the manager have an allocated parking space? (Make note of the number)
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4.2 Have the details of the managers car been registered with the security control office?
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4.2 Does the manager ensure that staff do not park within the centre car park? (Ask to records of action against employees that disregard the rule)
Section 5 Heating Maintenance and Emergency Shut off Systems
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5.1 Is the manager and staff aware of the location of the water shut off valve?
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5.1 Is the water ring main kept clear of racking and other obstructions and have none return valves been fitted to water connections?
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5.2 Who is the maintenance contractor for your HVAC
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5.2 When was the servicing last carried out and when is it next due?
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5.2 Are there currently any faults with the system? If so who has been informed and when will the repairs be carried out?) ask to see records as evidence that PPM is being completed
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5.2 Is the HVAC programmed to be turned off after hours?
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5.2 Has any Fgas contained within the unit been added to the centres Fgas register? (If unsure check with on-site maintenance engineer)
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5.3 Does the unit have shutters?
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5.3 Is planned maintenance carried out on the shutters?
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5.3 Who is the maintenance contractor?
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5.3 When were they last inspected and maintained?
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5.3 When is the next check due?
Section 6 Foodcourt , where applicable
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6.1 Kitchen extraction and ductwork : Is planned maintenance and cleaning in place for the extractor system and duck Work?
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6.1 Who is the maintenance contractor?
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6.1 When was the extractor system and duck work last cleaned and serviced?
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6.1 Have the filters been changed / cleaned within last 7 days?
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6.1 When is the next service and clean due?
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6.2 Gas : Does you have gas inside your unit? ( if so , check gas safety inspection certificate)
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6.2 If so do you know where the gas shut off valve is located?
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6.3 Under floor grease trap : Is there planned cleaning regime for the grease trap?
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6.3 When was it last cleaned?
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6.3 When is it due for its next clean?
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6.3 What is the state of cleanliness now? (Records must be inspected to verify that cleaning is taking place as this could be a serious environmental hazard to the centre and immediate environment)
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6.4 Cooking appliances : Are copies of safe operating procedures available? (Ask to see them)
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6.4 Have all staff been trained on safe operating and shut down procedures? (Ask to see evidence)
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6.4 Is there a daily cleaning regime for equipment such as deep fat fryers and is it signed off by the duty manager on a daily basis? (Ask to see records)
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6.4 What measures are in place to ensure that hot equipment such as panini makers and grills are switched off prior to closing?
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6.5 Ansul fire suppression : Ask staff to describe correct operation of the system?
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6.5 When was it last tested?
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6.5 Who was it tested by?
Section 7 Environmental Control
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7.1 Does your company have an environmental or energy policy? Is it signed by the chief executive or most senior director? Has it been reviewed in the last 12 months?
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7.2 Has your company calculated your carbon footprint? Have you had any environmental or enters audits carried out in the last 12 mins? If so, have recommendations been implemented?
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7.3 Do you keep evidence of waste registration or transfer notes in relation to special waste removal? E.g. Great, light fittings etc(ask to see them)
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7.4 Have water saving devices been fitted to control water usage and wastage?
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7.5 Are all taps and water devices maintained I.e. Not leaking or dripping? (Check taps and toilets for leaks and drips?
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7.6 Is the lighting switched off at night or fitted with timers?
Section 8 Miscellaneous
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8.1 Are you satisfied your unit and services are fully compliant with country spect if legislation relating to disability and equality?
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8.2 Are you displaying the relevant no smoking signage in your unit window? (If applicable I.e. UK centres)
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8.3 Please provide the contact name and details for the person at your head office, responsible for maintenance and facilities contracts.
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Audit completed by :
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I the tenant manager acknowledge the result of this audit :
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