Event Concierge Checklist

Unlock all meeting rooms, check the door card for proper group/event name

Check all meeting rooms via the EO

Check temperature control

Check cleanliness of the space

Check for lights burned out

Check the position of curtains/blinds

Make sure the light control panel is mixed properly

Water all meeting after a thorough inspection

Locate boxes and put into meeting room

Check on food and beverage arragments

Make sure information business card is in meeting room

Meet & Greet all contacts upon arrival

Review group office, Reg Table, or Green Room

Review the meeting room set up

Review the A/V equipment

Review coffee break time/menu

Review event schedule and final guarantee

Review the “Post As” group name and time

Verify package deliver

Establish proper communication

Review operations of temperature

Communicate any changes to the appropriate department

Revisit the contacts at their next break or established meeting time

Refresh all meeting rooms during their breaks

Check with all contacts during their evening breaks

Communicate and introduce who the event concierge contact will be

Discuss all events for the day of and the next day with management

Meet the existing contacts, as well as any afternoon meeting conctacts

Travel through all areas of the meeting room space to familiarize yourself with functions

Travel through all areas of the meeting room space to check for cleanliness

Double-check all meeting rooms for cleanliness

Ensure all doors are lockeded

Check all public areas before you leave

Communicate changes or pop ups to the morning team

Charge and lock any radios