External and Internal Third Party Exposures – Property Protection Checklist - Aviva Loss Prevention Standard - Property V1.1

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To view our Loss Prevention Standard that supports this checklist, please view the following link : https://broker.aviva.co.uk/documents/view/aviva_external_and_internal_third_party_exposures_-_property_protection__lps_.pdf

External and Internal Third Party Exposures – Property Protection Checklist

1. Has a formal fire risk assessment been completed that considers property damage and business impact to your activities?
2. Do you know the construction of your building and its internal finishes? • What are the materials of construction, walls and roof? • Is there any fire resistance? • Is there any resistance to structural collapse? • Is there any ability to resist the passage of fire, hot gases and smoke? • Is there any ability to resist conduction of heat? • Are there openings, roller shutters, doors, windows, etc.? • Are there roof lights, roof vents, etc.? • Are there ventilation and extraction systems? • Are there other externally mounted equipment/services? • Are there overhangs, canopies, etc.? • Are there annexes, temporary buildings, etc.? • Is the roof eave sealed? Do you have accurate building drawings?
3. In all directions, are there any buildings that expose your site? • North including separation distance and building height? • East including separation distance and building height? • South including separation distance and building height? • West including separation distance and building height? (A simple sketch plan may assist) Note: This includes those directly adjoining your building.
4. Based on what you can see, your knowledge of the site and your relationship with your neighbours, do you know what the exposing buildings are constructed from? State including areas where you think the construction may be combustible. Consider: walls, roofs (roof lights), canopies, etc. • North • East • South • West
5. Based on what you can see, your knowledge of the site and your relationship with your neighbours, do you know/think their construction or internal finishes may include elements of asbestos-containing materials? Note: Consider the age of the buildings.
6. Based on the height and separation distance of the exposing building(s), if it collapsed could this impact your buildings or business?
How? spread of fire, heat or smoke damage, denial of access, etc.
7. Is your building directly attached to any other buildings, or does it form part of a multiple occupancy building? • Are any elements of the construction combustible so that a fire in the exposing area can spread on the fabric of the building into your area or building? • Is there an appropriate fire and smoke compartmentation strategy between you and these exposures? • Are there accurate fire compartmentation wall/floor drawings for the site, including: o Materials of construction? o Fire resistance in minutes? o Structural resistance: ability of the material to resist structural collapse? o Integrity: ability to resist the passage of fire, hot gases and smoke? o Insulation: ability to resist conduction of heat? • Are there any shared services, service risers, ventilation systems, cable risers, utilities, drainage, etc.? If so, are these appropriately fire-compartmented? • Are there any heat and smoke vents that could open and expose your activities?
8. Are there any tenants, sub-tenants or other occupants in your building that are not under your direct control (i.e. are they an ‘internal’ third party)?
What do they do?
Are they fire-compartmented from your activities?
9. Based on what you can see, your knowledge of the site and your relationship with your neighbours, do you know what the business activities are within any exposing buildings? • North • East • South • West Are there any high hazard activities or materials involved? Are there any unoccupied, vacant or derelict buildings?
10. Outside of your control, are there any combustible materials or activities in the yard areas within 10m of your building(s), structures or your own yard storage or yard based equipment (e.g. skips, wheelie bins, combustible waste, storage, trees and vegetation, pallets, gas bottles, gas or oil storage, smoking facilities, parked vehicles, etc.)?
11. Have you considered the risk of arson affecting combustible items kept in the open or affecting neighbouring buildings?
12. Do any of the exposures facing your assets change, throughout the: • Day? • Year? Is the exposure cyclical or seasonal?
13. Based on what you can see, your knowledge of the site and your relationship with your neighbours, do you know if your exposures have appropriate automatic fire detection or fire suppression systems? • North • East • South • West
14. Are your automatic fire detection or fire suppression systems appropriate for the risks created by third parties or yard exposures?
15. Are your activities resilient against fire, heat and smoke? • Would any machinery, plant, contents and stock be readily ignited by fire? • Is machinery, plant, contents and stock resilient to conducted heat? • Is machinery, plant, contents and stock susceptible to smoke contamination?
16. Are there appropriate interlocks, automated building management controls, etc. to shut down systems where air can be drawn into your building (e.g. roof vents, heating ventilation and air conditioning systems etc.)?
17. Do you have an emergency plan in the event of fire occurring outside your building or in a neighbouring building, and does it include the following: • Shutdown or closing of air handling (intake) services? • Closing of doors, windows, roof vents and other openings? • Removing or moving combustible items and waste in the open? • Wetting down of combustible items and waste in the open? • Safe shut down of equipment and services in the event of fire brigade request for premises evacuation? • Other actions?
18. Do you have a working relationship with your neighbours whereby you can raise any issues of their exposure with them?
19. Are you aware of the prevailing wind conditions and how this could impact the exposure (especially regarding air intakes, windows, doors, eaves, etc.) into your building?
20. Aside from fire risks, are there any other third party exposures that could threaten your activities, e.g.: • Sites with an explosion potential? • Railway lines where a derailment could expose you? • Aircraft/airfield, etc.?
21. Considering all your exposures, could an off-site incident cause you a denial of access issue?