Facilities & Compliance Third Party Audit - 2012 / 13

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Add media

  Media

1. INFORMATION Front of house / sales floor:

• Standard signage (WEEE, No Smoking, Guide Dogs)

  Yes

  No

  N/A

• Induction loop sign

  Yes

  No

  N/A

• Signing in process implemented

  Yes

  No

  N/A

• Visitors notice available and pointed out

  Yes

  No

  N/A

2. INFORMATION Back of house / posters:

• Health and Safety Law Poster completed

  Yes

  No

  N/A

• Accident Reporting

  Yes

  No

  N/A

• Manual Handling

  Yes

  No

  N/A

• Helpline contact details

  Yes

  No

  N/A

• Policy Statement

  Yes

  No

  N/A

• First Aid notice

  Yes

  No

  N/A

3. PROCESS

• Weekly Ten Point Audit completed

  Yes

  No

  N/A

• Safety / Property file available

  Yes

  No

  N/A

• Contractor maintenance records

  Yes

  No

  N/A

• Contractor testing records / certificates

  Yes

  No

  N/A

• Store test records

  Yes

  No

  N/A

• General risk assessment (issues/items actioned)

  Yes

  No

  N/A

• Fire risk assessment (issues/items actioned)

  Yes

  No

  N/A

• 365 Safety Audit (recommendations implemented)

  Yes

  No

  N/A

4. HOUSEKEEPING & WELFARE

• Tripping hazards avoided - Externally (within demise)

  Yes

  No

  N/A

• Tripping hazards avoided - Sales floor

  Yes

  No

  N/A

• Tripping hazards avoided - Off sales

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Sales floor

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Off sales

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Kitchen / rest areas

  Yes

  No

  N/A

• Hygiene, areas clean & tidy - Microwave/Fridge/Kettle

  Yes

  No

  N/A

• Areas of glazing Regulation 14 compliant

  Yes

  No

  N/A

5. MISC

• Permit to work process

  Yes

  No

  N/A

• Coat hooks available

  Yes

  No

  N/A

• Broken furniture taken out of use

  Yes

  No

  N/A

• Adequate step ladders provided & in good order

  Yes

  No

  N/A

• Suitable snips available to open tote seals

  Yes

  No

  N/A

• Induction loop available & operational

  Yes

  No

  N/A

• Asbestos report available

  Yes

  No

  N/A

• Asbestos present and adequately controlled

  Yes

  No

  N/A

6. FIRE - Means of Escape

• Internal escape routes clear

  Yes

  No

  N/A

• Doors signed & compliant

  Yes

  No

  N/A

• Closers operational

  Yes

  No

  N/A

• Emergency lighting installation adequate

  Yes

  No

  N/A

• Escape signage compliant & adequate

  Yes

  No

  N/A

• Fire Action Notice(s) displayed and completed

  Yes

  No

  N/A

• Final exit door(s) clear internally & externally

  Yes

  No

  N/A

• Fire Exit Keep Clear signage in place

  Yes

  No

  N/A

• Additional security on final exit open / removed

  Yes

  No

  N/A

• Unlock when occupied (or similar) sign in place

  Yes

  No

  N/A

• External escape routes clear

  Yes

  No

  N/A

• Assembly point suitably located

  Yes

  No

  N/A

• Fire drills carried out and recorded in log book

  Yes

  No

  N/A

• Drills co-ordinated with others

  Yes

  No

  N/A

7. FIRE - Detection, Prevention & Control

• Fire Alarm installed, panel accessible. Type L2<br>

  Yes

  No

  N/A

• Call points at strategic locations

  Yes

  No

  N/A

• Alarm audible throughout

  Yes

  No

  N/A

• Central link to monitoring station operational

  Yes

  No

  N/A

• Adequate smoke detection throughout

  Yes

  No

  N/A

• Adequate extinguisher provision and signage

  Yes

  No

  N/A

• Sprinkler system maintenance / test records available

  Yes

  No

  N/A

• Combustible materials controlled

  Yes

  No

  N/A

• Sources of ignition controlled

  Yes

  No

  N/A

8. ACCIDENTS & FIRST AID

• Appointed person identified

  Yes

  No

  N/A

• First aid kit available & contents in-date

  Yes

  No

  N/A

• Accident book available

  Yes

  No

  N/A

• Reporting facility available

  Yes

  No

  N/A

9. COLLEAGUE AWARENESS

• Accident reporting

  Yes

  No

  N/A

• Hazard reporting

  Yes

  No

  N/A

• How2 safety information

  Yes

  No

  N/A

• Evacuation process / Assembly Point location

  Yes

  No

  N/A

• Induction loop use

  Yes

  No

  N/A

10. STATUTORY TESTING & MAINTENANCE

• Fire systems, under contract

  Yes

  No

  N/A

• Fire systems, In house

  Yes

  No

  N/A

• Air conditioning / heating

  Yes

  No

  N/A

• Portable appliance testing

  Yes

  No

  N/A

11. PROPERTY AUDIT

• Property description (construction, storeys, position)

  Yes

  No

  N/A

• Fascia Signage, good condition

  Yes

  No

  N/A

• Shopfront, good condition

  Yes

  No

  N/A

• Building facade, gutters etc, good condition

  Yes

  No

  N/A

• Window frames / glazing, good condition

  Yes

  No

  N/A

• Roof, good condition

  Yes

  No

  N/A

• Flooring sales floor, good condition

  Yes

  No

  N/A

• Fixtures & Fittings sales floor, good condition

  Yes

  No

  N/A

• Lighting sales floor, good condition

  Yes

  No

  N/A

• Ceiling sales floor, good condition

  Yes

  No

  N/A

• Walls sales floor, good condition

  Yes

  No

  N/A

• Flooring BoH, good condition

  Yes

  No

  N/A

• Fixtures & Fittings BoH, good condition

  Yes

  No

  N/A

• Fabric, good condition BOH - Lighting

  Yes

  No

  N/A

• Fabric, good condition BOH - Ceiling

  Yes

  No

  N/A

• Fabric, good condition BOH - Walls

  Yes

  No

  N/A

12. ASSETS

• RGM Office

  Yes

  No

  N/A

• Meeting / Training room

  Yes

  No

  N/A

• Dedicated rest area

  Yes

  No

  N/A

• Loading bay

  Yes

  No

  N/A

13. EQUALITY ACT PROVISION

• Level / clear approach

  Yes

  No

  N/A

• Level / clear access

  Yes

  No

  N/A

• Entrance of adequate width

  Yes

  No

  N/A

• Automatic doors

  Yes

  No

  N/A

• Drop counter available

  Yes

  No

  N/A

• Sales floor, adequate access / circulation space

  Yes

  No

  N/A

• Colour difference where required i.e. change in level / steps

  Yes

  No

  N/A

• Welfare facilities available

  Yes

  No

  N/A

• Evacuation procedures in place

  Yes

  No

  N/A

• Colleague awareness

  Yes

  No

  N/A

14. ENVIRONMENT

• Sign photocell controlled

  Yes

  No

  N/A

• Last man out switch

  Yes

  No

  N/A

• BOH motion sensor(s)

  Yes

  No

  N/A

• Switch it off signs, above sockets & light switches

  Yes

  No

  N/A

• Over-door heater

  Yes

  No

  N/A

• Recycling policy implemented

  Yes

  No

  N/A

• Colleague awareness

  Yes

  No

  N/A

15. GUIDANCE

• 1. Information, front of house / sales floor

• 2. Information back of house / posters

• 3. Process

• 4. Housekeeping & welfare

• 5. Misc

• 6. Fire - means of escape

• 7. Fire - detection, prevention & control

• 8. Accidents & first aid

• 9. Colleague awareness

• 10. Statutory testing and maintenance

• 11. Property audit

• 12. Additional accommodation

• 13. Equality Act provision

• 14. Environment