Information

  • Document No.

  • Conducted on

  • Name

  • Company

Guidelines

  • This checklist is completed monthly by the Facilities Manager. Tick either 'YES' or 'NO' on each area.
    Actions required should be detailed in the Actions required section, and entered onto Fix.

    Before the inspection, print off a Fix report on floor-walk submitted items from the location.

1) Discussions

  • 1A) Speak to the manager. Are they happy with the condition of the facilities?

  • 1B) Speak to the facilities champion. Are they having any facilities related issues?

2) Floor-walk checks

  • 2A) Is there a completed floor-walk checklist in place for each area for the last month?

  • 2B) Pick a sample of items marked as 'YES' on the latest floor-walk check list. Check the items yourself. Was the correct marking given to the items? - if no take note and monitor the facilities champions' ability.

  • 2C) Check the latest completed floor-walk checklist. Compare to the fix report. Have all items marked as 'NO' on the floor walks been inputted and resolved?

3) Equipment checks - for tenanted properties only

  • 3A) Are there any inventory items missing?

  • 3B) Is there any equipment missing?

4) Building maintenance checks

  • 4A) Is the building manual in place?

  • 4B) Check fix ticket items not inspected following completion. Has the work been completed satisfactory?

5) Specified Areas

  • Please check that the items for the specified areas are in good working order:
    Lights: All bulbs and switches should be working, no exposed wiring
    Decor: No cracks / chips in paintwork, no mould, no discolouration
    Windows: Should open and close with ease, window restrictors should be in place
    Flooring: No loose or frayed edges, should all be secure, should have no stains, should not be smelling
    Fittings: Should be secure with no damage or discolouration
    External areas: Secure and adequate bin storage, no damage visible, no overgrown plant life

5.1) Hallways / landings - are the items below in good working order?

  • 5.1A) Lights?

  • 5.1B) Decor?

  • 5.1C) Windows?

  • 5.1D) Flooring?

  • 5.1E) Fittings?

  • 5.1F) Any other?

5.2) Communal lounge

  • 5.2A) Lights?

  • 5.2B) Decor?

  • 5.2C) Windows?

  • 5.2D) Flooring?

  • 5.2E) Fittings?

  • 5.2F) Any other?

5.3) Communal Dining Room

  • 5.3A) Lights?

  • 5.3B) Decor?

  • 5.3C) Windows?

  • 5.3D) Flooring?

  • 5.3E) Fittings?

  • 5.3F) Any other?

5.4) Communal Kitchen

  • 5.4A) Any other?

  • 5.4B) Lights?

  • 5.4C) Decor?

  • 5.4D) Windows?

  • 5.4E) Flooring?

  • 5.4F) Fittings?

5.5) Office

  • 5.5A) Lights?

  • 5.5B) Decor?

  • 5.5C) Windows?

  • 5.5D) Flooring?

  • 5.5E) Fittings?

  • 5.5F) Any other?

5.6) Communal Bathroom / Wet room / Toilets

  • 5.6A) Lights?

  • 5.6B) Decor?

  • 5.6C) Windows?

  • 5.6D) Flooring?

  • 5.6E) Fittings?

  • 5.6F)Any other?

5.7) Communal Bathroom / Wet room / Toilets

  • 5.7A) Lights?

  • 5.7B) Decor?

  • 5.7C) Windows?

  • 5.7D) Floorings?

  • 5.7E) Fittings?

  • 5.7F) Any other?

5.8) Bedroom 1

  • 5.8A) Lights?

  • 5.8B) Decor?

  • 5.8C) Windows?

  • 5.8D) Flooring?

  • 5.8E) Fittings?

  • 5.8F) Any other?

5.9) Bedroom 2

  • 5.9A) Lights?

  • 5.9B) Decor?

  • 5.9C) Windows?

  • 5.9D) Flooring?

  • 5.9E) Fittings?

  • 5.9F) Any other?

5.10) Bedroom 3

  • 5.10A) Lights?

  • 5.10B) Decor?

  • 5.10C) Windows?

  • 5.10D) Flooring?

  • 5.10E) Fittings?

  • 5.10F) Any other?

5.11) Bedroom 4

  • 5.11A) Lights?

  • 5.11B) Decor?

  • 5.11C) Windows?

  • 5.11D) Flooring?

  • 5.11E) Fittings?

  • 5.11F) Any other?

5.12) Bedroom 5

  • 5.12A) Lights?

  • 5.12B) Decor?

  • 5.12C) Windows?

  • 5.12D) Flooring?

  • 5.12E) Fittings?

  • 5.12F) Any other?

6) External Areas

  • 6A) Smoking area

  • 6B) Shed

  • 6C) External structure

  • 6D) Any other?

  • 6E) Bin area

  • 6F) Lighting

  • 6G) Fencing / gates

  • 6H) Plant life

  • 6I) Car park

  • Actions Required - detail any action required from the checks completed. Include the item number, area and action required.

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