Information
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Facility Name
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Conducted on
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Prepared by
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Address of Facility
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Document Number
Facility Security Risk Assessment
Details about the Facility
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Briefly describe the facility, its processes, activities, and people.
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Description of Facility Location
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Description of Operations/Activities in the Facility
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Please attach Site Plan of the Facility and Grounds
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Please attach Flow Diagram of Facility
Facility Security Risk Assessment Method
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Please briefly describe risk assessment method/s used in conducting the facility security check.
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Please list initial list of critical assets identified.
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Please list significant threats identified.
PFSO Details
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Full Name
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When was your last PFSO Training Course?
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Location of PFSO Training Course
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Name of Training Provider
General Security Management
Security Personnel
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Does the port management have an organizational structure of port facility security personnel? Please attach proof if YES.
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Describe general duties and responsibilities of security personnel and their working hours.
Response to Security Threats, Incidents, and Breaches of Security
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What are the plans/ procedures for responding to security threats?
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What are the reporting procedures to the appropriate authorities and local government units?
Security Training
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Details of the training program for security personnel
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Details of procedures for maintaining training records
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When was the last building security drill?
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What were the major observations during that drill?
Exterior
Exterior Physical Inspection
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Take a preliminary walk around. Was the area free from anything unusual?
Fencing
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Is the perimeter of the facility grounds defined by a fence, wall, or other physical barrier?
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Is the fence in good shape (e.g. free of holes, broken posts, large ground clearance gaps)?
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Are "NO TRESPASSING" or other applicable signs visible and in good repair?
Gates & Doors
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GATES: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all gates in good order? Take photos of each.
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DOORS: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all doors in good order? Take photos of each.
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Are cooperative vehicles parked outside?
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Were all vehicles locked? Take photos of any unlocked vehicles.
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Were keys or HID cards left in the vehicle which would have permitted entry to the building?
Perimeter Lighting
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Is the entire perimeter lighted?
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Are lights on all night?
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Are light fixtures suitable for outside use?
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Are lights inspected regularly?
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Are lights in good order?
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Are lights controlled (activated & deactivated) automatically?
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Are control switches or breakers inaccessible to unauthorized persons?
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Is lighting adequate for CCTV surveillance?
Exterior CCTV Surveillance
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Is the exterior under CCTV Surveillance?
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Does the Surveillance cover all entrances?
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Is the equipment of sufficient quality to permit identification, i.e. resolution, refresh rate, etc.
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Is equipment tested regularly? (note or take a photo of latest test documentation & date)
Interior
Doors, Windows, and Other openings
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Are all exterior doors at least 1 3/4 inch solid core wood, metal clad, or metal?
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Are all exterior doors properly equipped with locks?
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Are all exterior doors equipped with intrusion alarms?
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Are all hinge pins internally located, welded, or otherwise treated to prevent easy removal?
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Are all unused doors permanently locked?
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Are all windows that are not used, permanently closed or locked?
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Is the general security of windows facing the perimeter adequate?
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Are all accessible skylights, doors, and other openings adequately secured?
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Do employees have lockable doors to hide behind in hostile situations?
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Is the roof accessible by means of a permanently affixed ladder, fire escape, another building, a pole or tree, or other means?
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Do all walls extend to the true ceiling?
Alarm Systems
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Does the facility have an intrusion alarm system? (If yes take a photo or note of alarm system details, control location, make, etc)
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Is the alarm system used in all areas?
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Does the system have AND are employees trained to use duress code functionality?
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Is the alarm system tested regularly? (If yes, take a photo or note test documentation, date, etc)
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Does the alarm alert a 24/7 dispatch?
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Is there an emergency power source for all alarms?
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Are alarm signal records maintained?
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Do appropriate employees know alarm functionality?
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Are safes and vaults equipped with an alarm system?
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Does the facility have operable panic alarms?
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Is the system tested regularly? (If yes, take a photo or note test documentation, date, etc)
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Are they located optimally? Does everyone who should have one, have one?
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Do employees know how to use them? (Confirm by asking 2 employees if they know how)
Interview: Manager
Manager
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What is your job title?
Security process questions
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Does manager know who is responsible for opening and closing the facility?
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Does manager know procedure for arming and disarming alarms?
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Does manager know procedure for responding to alerts?
Proactive questions
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Are visitors limited to a single entrance/exit point?
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Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)
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Are you aware of any personnel-related security concerns?
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Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)
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Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?
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Are visitors escorted 100% of the time?
Reactive questions
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Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)
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Can employee quickly identify two nearest exits?
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Can employee identify a safe hiding spot? (Preferably behind a locked door)
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Does employee know how to operate panic alarm equipment (if applicable)?
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Can employee quickly identify two potential improvised weapons?
Interview: Employees
- Employee
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What is your job title?
Proactive questions
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Are visitors limited to a single entrance/exit point?
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Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)
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Are you aware of any personnel-related security concerns?
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Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)
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Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?
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Are visitors escorted 100% of the time?
Reactive questions
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Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)
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Can employee quickly identify two nearest exits?
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Can employee identify a safe hiding spot? (Preferably behind a locked door)
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Does employee know how to operate panic alarm equipment (if applicable)?
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Can employee quickly identify two potential improvised weapons?
Observation Summary and Recommendation
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Please summarize your noted observations and recommendations for the development of the Facility Security Plan. You can also assign actions to responsible individuals and set deadlines for task completion.
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Observations
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Recommendations
Assessment Sign-Off
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Facility Security Officer
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Facility Security Manager