Information

  • Facility Name

  • Conducted on

  • Prepared by

  • Address of Facility
  • Document Number

Facility Security Risk Assessment

Details about the Facility

  • Briefly describe the facility, its processes, activities, and people.

  • Description of Facility Location

  • Description of Operations/Activities in the Facility

  • Please attach Site Plan of the Facility and Grounds

  • Please attach Flow Diagram of Facility

Facility Security Risk Assessment Method

  • Please briefly describe risk assessment method/s used in conducting the facility security check.

  • Please list initial list of critical assets identified.

  • Please list significant threats identified.

  • PFSO Details
  • Full Name

  • When was your last PFSO Training Course?

  • Location of PFSO Training Course
  • Name of Training Provider

General Security Management

Security Personnel

  • Does the port management have an organizational structure of port facility security personnel? Please attach proof if YES.

  • Describe general duties and responsibilities of security personnel and their working hours.

Response to Security Threats, Incidents, and Breaches of Security

  • What are the plans/ procedures for responding to security threats?

  • What are the reporting procedures to the appropriate authorities and local government units?

Security Training

  • Details of the training program for security personnel

  • Details of procedures for maintaining training records

  • When was the last building security drill?

  • What were the major observations during that drill?

Exterior

Exterior Physical Inspection

  • Take a preliminary walk around. Was the area free from anything unusual?

Fencing

  • Is the perimeter of the facility grounds defined by a fence, wall, or other physical barrier?

  • Is the fence in good shape (e.g. free of holes, broken posts, large ground clearance gaps)?

  • Are "NO TRESPASSING" or other applicable signs visible and in good repair?

Gates & Doors

  • GATES: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all gates in good order? Take photos of each.

  • DOORS: Starting at the most frequently used or customer entrance and working around the perimeter clockwise, are all doors in good order? Take photos of each.

  • Are cooperative vehicles parked outside?

  • Were all vehicles locked? Take photos of any unlocked vehicles.

  • Were keys or HID cards left in the vehicle which would have permitted entry to the building?

Perimeter Lighting

  • Is the entire perimeter lighted?

  • Are lights on all night?

  • Are light fixtures suitable for outside use?

  • Are lights inspected regularly?

  • Are lights in good order?

  • Are lights controlled (activated & deactivated) automatically?

  • Are control switches or breakers inaccessible to unauthorized persons?

  • Is lighting adequate for CCTV surveillance?

Exterior CCTV Surveillance

  • Is the exterior under CCTV Surveillance?

  • Does the Surveillance cover all entrances?

  • Is the equipment of sufficient quality to permit identification, i.e. resolution, refresh rate, etc.

  • Is equipment tested regularly? (note or take a photo of latest test documentation & date)

Interior

Doors, Windows, and Other openings

  • Are all exterior doors at least 1 3/4 inch solid core wood, metal clad, or metal?

  • Are all exterior doors properly equipped with locks?

  • Are all exterior doors equipped with intrusion alarms?

  • Are all hinge pins internally located, welded, or otherwise treated to prevent easy removal?

  • Are all unused doors permanently locked?

  • Are all windows that are not used, permanently closed or locked?

  • Is the general security of windows facing the perimeter adequate?

  • Are all accessible skylights, doors, and other openings adequately secured?

  • Do employees have lockable doors to hide behind in hostile situations?

  • Is the roof accessible by means of a permanently affixed ladder, fire escape, another building, a pole or tree, or other means?

  • Do all walls extend to the true ceiling?

Alarm Systems

  • Does the facility have an intrusion alarm system? (If yes take a photo or note of alarm system details, control location, make, etc)

  • Is the alarm system used in all areas?

  • Does the system have AND are employees trained to use duress code functionality?

  • Is the alarm system tested regularly? (If yes, take a photo or note test documentation, date, etc)

  • Does the alarm alert a 24/7 dispatch?

  • Is there an emergency power source for all alarms?

  • Are alarm signal records maintained?

  • Do appropriate employees know alarm functionality?

  • Are safes and vaults equipped with an alarm system?

  • Does the facility have operable panic alarms?

  • Is the system tested regularly? (If yes, take a photo or note test documentation, date, etc)

  • Are they located optimally? Does everyone who should have one, have one?

  • Do employees know how to use them? (Confirm by asking 2 employees if they know how)

Interview: Manager

Manager

  • What is your job title?

Security process questions

  • Does manager know who is responsible for opening and closing the facility?

  • Does manager know procedure for arming and disarming alarms?

  • Does manager know procedure for responding to alerts?

Proactive questions

  • Are visitors limited to a single entrance/exit point?

  • Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)

  • Are you aware of any personnel-related security concerns?

  • Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)

  • Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?

  • Are visitors escorted 100% of the time?

Reactive questions

  • Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)

  • Can employee quickly identify two nearest exits?

  • Can employee identify a safe hiding spot? (Preferably behind a locked door)

  • Does employee know how to operate panic alarm equipment (if applicable)?

  • Can employee quickly identify two potential improvised weapons?

Interview: Employees

    Employee
  • What is your job title?

Proactive questions

  • Are visitors limited to a single entrance/exit point?

  • Do you know what to do if you identify a facility-related security concern like a door that won't lock? (Does employee correctly respond with: notify facilities for repair & notify supervisor for further guidance?)

  • Are you aware of any personnel-related security concerns?

  • Do you know where to direct an employee who might be suffering from emotional problems? (Correct only if employee identifies EAP)

  • Are you aware if, in the last 3 years, this facility has been left unsecured (e.g. doors found unlocked, alarm unarmed, etc.)?

  • Are visitors escorted 100% of the time?

Reactive questions

  • Does employee know 3 options for responding to a hostile situation? (Run, hide, fight)

  • Can employee quickly identify two nearest exits?

  • Can employee identify a safe hiding spot? (Preferably behind a locked door)

  • Does employee know how to operate panic alarm equipment (if applicable)?

  • Can employee quickly identify two potential improvised weapons?

Observation Summary and Recommendation

  • Please summarize your noted observations and recommendations for the development of the Facility Security Plan. You can also assign actions to responsible individuals and set deadlines for task completion.

  • Observations

  • Recommendations

Assessment Sign-Off

  • Facility Security Officer

  • Facility Security Manager

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