FCT Sport & Leisure - Audit 002 (Procedures)

• Document No.

• Venue Team Review

• Location
  Address

• Conducted on

  Date

• Personnel

• *Please note when asking for evidence that in some instances the information may be held in a central location off site.

Health and safety management

• Is there a nominated representative for health and safety in the team?

  Yes

  No

  N/A

• Is there evidence of consultation in health and safety matters with the team?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are there minutes of health and safety site meetings?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• * Is there health and safety minuted in staff and management team meetings?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Do these minutes include details of actions from the h&s audits/inspections and action plan?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• *Is there evidence of a health and safety action plan?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Procedures

• *Is there evidence of staff training in NOP?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• *Is there evidence of staff training and competency of EAP?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Do NOP/EAP have document control on them? (please note any issue dates)

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are there documented systems of work for all relevant tasks? (An index of systems of work should be available for reference)

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Do the team know where to access these systems of work/EAP/NOP?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• *Are there records of extended let customers holding public liability insurance, pvg and applicable qualifications?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Risk Assessment

• *Is there a risk assessment planner, clearly showing when assessments are due for review?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Sample three risk assessments; are they suitable and sufficient?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are they in date and authorised? (last twelve months)

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Have they been completed by a person familiar with risk assessment?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Check all risk assessments completed, are all areas, tasks, situations assessed? (There should be an index available)

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Staff training and competence

• *Pick two more recent team members and check for evidence of training and competency testing through induction.

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• *Is there evidence of staff training in all relevant systems of work?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• *Is there record of staff training in work equipment use? (e.g. cleaning equipment, ladders, etc)

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Choose two existing team members

• * Is there evidence of ongoing relevant staff training? (e.g. manual handling, PLG, etc)

  Yes

  No

  N/A

• *Is there evidence of fire extinguisher training in the last year?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• * Is there evidence of fire prevention awareness or fire warden training in the last year?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• *Are training records signed by the team member and the person training them?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Fire

• Is there a suitable and sufficient fire risk assessment completed by a competent person?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is there evidence of cooker hood and duct work cleaning?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Do employees know what their role is in the event of an activation (sample)?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is there evidence of all key staff taking part in an evacuation through the year?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the evacuation record show public taking part and a review of the evacuation?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Emergency Action Plan

• Is there an up to date EAP?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the EAP detail staff roles in the event of an evacuation?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the EAP detail the actions staff should take if they discover a fire?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the EAP detail how an evacuation should be carried out?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• does the EAP detail the evacuation point?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the plan detail the arrangements for evacuation of disabled or less able bodied people?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the plan detail machines, gas or power supplies in case isolation is required?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Do staff hold keys/know how to access power/gas supplies for isolation?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Who is designated to liaise with emergency services in the EAP?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the EAP detail what would happen if access back into the facility was not possible?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is there a site evacuation bag which contains building plans showing gas/electrical inlet, key phone numbers, chemical and mat storage and chemical MSDS, high via vests, loudhailer, foil blankets etc?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the plan detail the actions to take in the event of a power failure, lighting failure, bomb threat, physical abuse, gas leak and structural failure?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

First aid

• Has a first aid needs risk assessment been completed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does this include the public?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is there a record of regular checking and stocking of first aid boxes?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• If a defibrillator is in place is staff training in its use recorded?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the site analyse accident reports for paterns?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Where applicable are resuscitation masks available and in easy reach?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are staff trained in sharps disposal?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Chemicals

• Are there records of staff training in the hazards each chemical poses?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are there MSDS for every chemical on site?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Does the COSHH assessment take into account the disposal of chemical containers?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Electricity

• Is there an inventory of electrical equipment?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is there a programme of inspection for all portable electrical equipment?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Water safety (legionella)

• Is there a current legionella risk assessment?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Have any actions been completed from this?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Manual handling

• Based on a sampling exercise have all manual handling tasks been assessed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are there applicable records for manual handling training (sample)?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Asbestos

• Is there a copy of the site asbestos survey readily available?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are contractors made aware of the asbestos register?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is there evidence of ongoing inspection of asbestos containing materials?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Equipment.

• Where the site has trampolines are these subject to an annual engineering inspection?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Where the site has high bars or as symmetric bas are these subject to an annual engineering inspection?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Work at height

• Has all relevant work at height been risk assessed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Is the equipment used for work at height suitable for the task and subject to inspection?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are staff trained in the equipment used and work at height procedures?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Lifting equipment

• Does the site have access to safety inspections for all lifting equipment?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

Daily, Weekly, monthly, quarterly etc checks which are not covered in previous sections

• Daily checks

pick the checks

• Select Pre opening check Gym equipment Hairdryer Alarms Sauna Soft Play Hairdryer Pool Rescue

  • Pre opening check
  • Gym equipment
  • Hairdryer
  • Alarms
  • Sauna
  • Soft Play
  • Hairdryer
  • Pool Rescue

• Are the checks all completed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are the checks completed correctly?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are any actions being dealt with arising from these checks?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Weekly checks

pick the checks

• Select Final exit door and internal fire door Fire alarm flush of taps and showers Fire Extinguishers Fitness studio equipment Gymnastics equipment First Aid Internal fire doors external fire exits

  • Final exit door and internal fire door
  • Fire alarm
  • flush of taps and showers
  • Fire Extinguishers
  • Fitness studio equipment
  • Gymnastics equipment
  • First Aid
  • Internal fire doors external fire exits

• Are the checks all completed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are the checks completed correctly?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are any actions being dealt with arising from these checks?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Monthly checks

pick the checks

• Select water temperature ladders generator Emergency lighting Quarterly shower head cleaning

  • water temperature
  • ladders
  • generator
  • Emergency lighting
  • Quarterly shower head cleaning

• Hot water from the calorifiers reaches 60C and return to the calorifiers is above 50C?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Sentinel tap Hot water reaches 50C within one minute of running.

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Sentinel tap Cold water reaches less than 20C within two minutes of running.

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are the checks all completed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are the checks completed correctly?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are any actions being dealt with arising from these checks?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Maintenance organised checks and inspections

pick the checks

• Select electrical circuit testing fire alarm fire extinguishers boilers lightning conductors pool balance Passenger lifts Hoists Pressurisation units

  • electrical circuit testing
  • fire alarm
  • fire extinguishers
  • boilers
  • lightning conductors
  • pool balance
  • Passenger lifts
  • Hoists
  • Pressurisation units

• Are the checks all completed?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

• Are any actions being dealt with arising from these checks?

  No/None

  Some (<50%)

  Almost All (>50%)

  Yes\All

  N/A

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