FEIT Health & Safety Self-Assessment

• School/Centre/Department/Cluster:

• Scope covered by this assessment:

• Annual Health & Safety Self-Assessment for:

  2020

  2021

  2022

  2023

  2024

• Conducted on (Date and Time):

  Date

• Completed by (names):

• Position of the person(s) who completed this:

• Any person(s) consulted during completion of this:

• Any notes/comments?

Instructions

• If you answer 'No' to a question, please complete an 'Action' to address this. You will notice that text (in italics) will appear below the answer with hints for suggestions on how you could address this. (Hint: If you're not sure about a question, click on 'No' to see the suggested actions.)

• When using the 'Action' feature please use the 'Update action details' button to choose a priority and due date. Please use the 'Assign to' button to send an email to yourself (or other relevant person) to complete the action. You will then be able to choose 'Mark as completed' once the action is complete. It is understood that some actions may take considerably more time than others to complete and due dates should be selected to reflect this.

• If you answer "Yes" you may use the "Add note..." button to record why you answered yes (this is optional but is useful when providing evidence to an auditor or as a reminder for next time the self-assessment is complete as to why you answered 'Yes').

Leadership

• Head of School/Centre/Department takes overall responsibility and accountability for the provision of a safe workplace and the prevention of work related injury and ill health?

  Yes

  No

• Leader job description include H&S responsibilities. Leader's workplan includes H&S responsibilties. Leader demonstrates through their actions e.g. leader carries out regular safety walks

• Head of School/Centre/Department has H&S Key Performance Indicators (KPI) or equivalent in their annual workplan?

  Yes

  No

• Add leader KPI's regarding:
  Completion of Leadership Safety Walks.
  Sign-off on hazardous Research Project Safety Plan
  School/Department has >95% staff completion of mandatory training.

• Head of School/Centre/Department aware of the FEIT H&S Plan?

  Yes

  No

• Share the Health & Safety Plan, which has detailed responsibilities: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FINALISED%20FEIT%20Health%20and%20Safety%20Plan%202023-2026_signedMB.pdf?csf=1&web=1&e=kjKnQy

Responsibilities

• All staff have H&S key performance indicators in their workplan (both general and if necessary specific KPIs dependent on the role)?

  Yes

  No

• In addition to general KPIs (mandatory training), staff workplan may also include task-specific H&S KPI e.g. Research Project Safety Plan, Risk assessments, Inspections, etc. School Managers workplan example: Completion of workplace inspections, completion of annual self-audit.

• Position descriptions include H&S responsibilities (both general and specific (depending on the role))?

  Yes

  No

• Position description include generic H&S responsibilities
  There may be some Position Description that should include task-specific H&S responsibilities (e.g. carrying out workplace inspections)

• Advanced H&S Training for supervisors completed by at least 95% of supervisors?

  Yes

  No

• Follow-up supervisors who have not completed Advanced H&S Training. Note: A monthly training status is provided to School Manager and Head of School by FEIT Health & Safety

• Staff and students are made aware of the implications and potential consequences of not conforming to health and safety requirements?

  Yes

  No

• Share UTS Code of Conduct: https://www.uts.edu.au/about/uts-governance/policies/uts-policy/code-conduct and UTS Compliance Policy https://www.uts.edu.au/about/uts-governance/policies/uts-policy/compliance-policy and Responding to Health and Safety Breaches: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-058%20Responding%20to%20Health%20and%20Safety%20Breaches.pdf?csf=1&web=1&e=Io2CIp

Health & Safety Policy

• UTS H&S Policy is referred to in local processes?

  Yes

  No

  Not applicable

• For example, hyperlink on H&S intranet site. Reference: https://www.uts.edu.au/about/uts-governance/policies/uts-policy/health-safety-and-wellbeing-policy

• New staff induction completed (which includes reference to the H&S Policy)?

  Yes

  No

• Refer to Onboarding Checklist for new Staff at https://staff.uts.edu.au/topichub/Pages/Manage%20my%20employment/Starting%20at%20UTS/starting-at-uts.aspx

• School/Center/Department local strategic objectives are aligned to those of the Faculty/UTS Health & Safety Plan & Strategy?

  Yes

  No

  Not applicable

• Local leader to ensure H&S is considered in local planning. Refer to H&S Plan and H&S Strategy: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Planning-Performance.aspx

Consultation

• Workers are made aware of who their representative is on the FEIT Health and Safety Working Group (HSWG)?

  Yes

  No

• Promote within your area the relevant representative e.g. school noticeboard, all-staff email, etc Refer to: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Consultation.aspx

• School/Centre/Department meetings provide update on matters from the FEIT HSWG (where necessary)?

  Yes

  No

  Not applicable

• Contact FEIT HSWG representative to provide an update. https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Consultation.aspx

• H&S risks and opportunities is a standing item for discussion at School/Centre/Department Management Meetings?

  Yes

  No

• Contact local leader to ensure it is added to the agenda as a standing item

• Record maintained of local health and safety consultation / discussions?

  Yes

  No

  Not applicable

• Where possible, maintain notes/minutes/emails/meeting invites etc of consultation

• Staff and students in the area have access to H&S information (e.g. local department site, FEIT H&S site, UTS H&S site)?

  Yes

  No

  Not applicable

• Ensure information is provided

• Interested parties affected by the work of the business unit are consulted on H&S matters where relevant? (Consider industry partners and other external workers)

  Yes

  No

  Not applicable

• Consider adding interested parties to email distribution lists, to department meetings, and any other methods to communication and consult with them on safety matters that affect them.

• Risk assessments and Safe Work Procedures are consulted on during development?

  Yes

  No

  Not applicable

• Ensure the risk assessment/safe work procedure are consulted on, list the names of the persons consulted in the template and (where relevant) include sign-offs on the completed document.

• If your space is shared with different employer(s), do you coordinate the relevant parts of the H&S systems of all the organisations? (Consider industry partners and other external workers)

  Yes

  No

  Not applicable

• Arrange a catch-up with a representative of each organisation to discuss. Engage Safety FEIT

Communication

• Local H&S information distributed to workers as needed?

  Yes

  No

• School/Unit-specific H&S information shared with staff & students e.g. via email / tool box talks / intranet. Faculty-specific H&S information shared with staff & students e.g. Safety Alerts

• Any local H&S communication takes into account diversity aspects (e.g. gender, language, culture, literacy, disability)?

  Yes

  No

• When communicating with your school/unit ensure that you consider all diversity needs.

• External parties and other interested parties are included in local H&S communication, as needed?

  Yes

  No

  Not applicable

• Consider are there any collaborators, contractors, industry partners or other non-school/unit members who need to be included in your local H&S communications (such as by adding their email address to bulk communications or inviting them to attend meetings)

• Workers can feedback on H&S if needed?

  Yes

  No

• Ensure that staff/students are reminded of how to feedback on H&S, such as via their supervisor or via the Health & Safety Working Group or via the Health & Safety Team.

Business processes

• Health and safety integrated into business processes?

  Yes

  No

• School/department meetings include H&S as standing agenda item. All-school/department/team meetings include reference to H&S. Local purchasing process includes consideration of H&S. Decision-making includes consideration of H&S

• Any school/unit/business change considers health & safety impacts?

  Yes

  No

  Not applicable

• Ensure changes include consideration of safety and wellbeing. For example, physical move of location or change of strategic direction or change in workload distribution

• Head of School/Centre/Department encourages staff and students to speak-up about H&S matters?

  Yes

  No

• Include H&S discussion in all-school/department/team meetings. Leader offers opportunity to discuss H&S during safety walks/local visits.

• A no-blame culture of H&S is fostered in the school/centre/department?

  Yes

  No

• Staff & students encouraged to report hazards and incident in HIRO. Staff & students offered support when HIRO reports are made.

• Leader gets results of H&S audits? (Internal audits by FEIT, HR, UTS Internal audit office, External audits by 3rd party)

  Yes

  No

  Not applicable

• Internal audits by FEIT, HR, UTS Internal audit office, External audits by 3rd party. If one was done in your area, ensure that the leader gets the audit report.

• If your school/unit outsources any processes, are they controlled for H&S risks?

  Yes

  No

  Not applicable

• Ensure any contracts for outsourcing processes or activities include H&S considerations

• If your school/unit provides a service or product, is the H&S risks of this assessed?

  Yes

  No

  Not applicable

• Consider any service (such as consulting) or products (such as equipment) offered externally to the university, ensure that the hazards of these are managed. Contact FEIT Health & Safety team if you are unsure.

Resources

• Is sufficient funding available to address H&S matters?

  Yes

  No

• Local leader to ensure sufficient funding

• Are staff & students given sufficient time to perform H&S activities (e.g. workplace inspections, consultation)?

  Yes

  No

• Local leader to ensure sufficient time is available

• Does the School/Centre/Department make plans to continuously improve H&S?

  Yes

  No

• Local leader to ensure H&S is considered during planning process

Competence

• If relevant, do job ads include specific licence or certification requirements?

  Yes

  No

  Not applicable

• For example, if a forklift or dogging high risk work licence is required ensure it is included in job ad

• If relevant, do job descriptions identify specific skills/competency to perform the job safely?

  Yes

  No

  Not applicable

• For example, if forklift or dogging high risk work licence is required ensure it is included in the job description. Contact HR for assistance with updating a job description.

• Health and Safety Training Needs Matrix completed for staff in the area?

  Yes

  No

  Not applicable

• Refer to the FEIT Training Matrix for assitance: https://studentutsedu.sharepoint.com/:x:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-023%20FEIT%20Health%20and%20Safety%20Training%20Matrix.xlsx?d=w4bcf68a063f942fcbe008a7b21926432&csf=1&web=1&e=946KL7 This should be used to build a local matrix which lists all staff members

• Safety and Wellbeing Essentials Training completed by at least 95% of staff? (Refreshed every 2 years)

  Yes

  No

• Note: FEIT Health & Safety team provide a monthly report on training status to School Manager and Head of School. Refer to UTS H&S Training page for more information: https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Health%20and%20safety%20training/health-and-safety-training.aspx

• Students are directed to complete Safety and Wellbeing Essentials Training?

  Yes

  No

  Not applicable

• Students complete this training within inductions.uts.edu.au

• Relevant staff are directed to complete Health & Safety Risk Management Training?

  Yes

  No

  Not applicable

• Online training available: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Competency-Training.aspx

• Staff/students are declared competent following training on hazardous equipment/task?

  Yes

  No

  Not applicable

• This may be documented by having the person sign-off on the relevant SWP for the equipment / tasks.

• Staff and students are made aware of all H&S training available at UTS?

  Yes

  No

• Refer to: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Competency-Training.aspx

• Where activities require a licence, the licence record is available?

  Yes

  No

  Not applicable

• For example, if a high-risk work licence or driver's licence is required ensure it is available for audit

Awareness

• Induction which includes H&S information is completed with all staff and visiting workers?

  Yes

  No

• Staff: https://staff.uts.edu.au/topichub/Pages/Manage%20my%20employment/Starting%20at%20UTS/starting-at-uts.aspx. Visitor Induction Checklist: https://studentutsedu.sharepoint.com/:w:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-045%20Visitor%20Induction%20Checklist.docx?d=w7df53c3645b943a69e6c74fe92d82b0d&csf=1&web=1&e=xoRF1n

• H&S Induction completed with all HDR students?

  Yes

  No

  Not applicable

• Ensure local induction checklist completed https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-052%20FEIT%20Health%20and%20Safety%20Induction%20-%20HDR%20Students%20V1.0.pdf?csf=1&web=1&e=0Zxyag

• Staff and students are made aware of hazards associated with the work they are undertaking?

  Yes

  No

  Not applicable

• This may be achieved by having the person sign-off on risk assessments

• Workers are made aware of incidents and investigation relevant to them?

  Yes

  No

  Not applicable

• For example, include any recent HIRO reports in meeting discussions.

• Staff/students supported to remove themselves from work situations that they consider present an imminent and serious danger to their life or health, as well as the arrangements for protecting them from undue consequences for doing so?

  Yes

  No

• Remind staff/students in school meetings/ communications of the importance of taking immediate action in the event of critical safety concerns, such as stopping the work/leaving immediately & reporting the problem.

Documented information

• Research Project Safety Plan are readily available?

  Yes

  No

  Not applicable

• Set-up a central location (e.g. Sharepoint) to store completed Research Project Safety Plans

• RA & SWP are readily available?

  Yes

  No

  Not applicable

• Set-up a central location (e.g. Sharepoint) to store completed RS/SWP. Some may be in Online Risk Register (ORR) and thus readily available

• RA & SWP have document name, date, author, reference number?

  Yes

  No

  Not applicable

• Make use the Document Control Register to track this: https://studentutsedu.sharepoint.com/:x:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/Template%20Document%20Control%20Register.xlsx?d=w629d81126fdb477e9df0fed6d2de473e&csf=1&web=1&e=YuAlui

• Any local safety documents have document title, date, reference number and version control?

  Yes

  No

  Not applicable

• Local safety documents may be a local protocol or process on a safety matter. Make use the Document Control Register to track this: https://studentutsedu.sharepoint.com/:x:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/Template%20Document%20Control%20Register.xlsx?d=w629d81126fdb477e9df0fed6d2de473e&csf=1&web=1&e=YuAlui

• Local H&S documents are reviewed regularly?

  Yes

  No

  Not applicable

• Documents should be reviewed every 2 years. Use a Document Control Register to manage this.

• Local H&S documents are on UTS templates?

  Yes

  No

  Not applicable

• Refer to UTS and FEIT websites to source templates e.g. Risk assessment template, Safe Operating Procedure template

• ‘Paper’ documents protected (from loss of confidentiality, improper use, or loss of integrity)?

  Yes

  No

  Not applicable

• Ensure appropriate storage location

• H&S documentation retained and disposed of in accordance with UTS Record Keeping guidelines?

  Yes

  No

  Not applicable

• Refer to https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Management%20system/Records%20management/records-management.aspx

Procurement

• Health & Safety Pre-purchase Checklist completed for hazardous equipment and chemical purchases? (Not just CAPEX)

  Yes

  No

  Not applicable

• Ensure the checklist is completed and filed locally. Checklists available at this page: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Protocols-Guides-and-Forms.aspx

• Do you ensure that externally provided services conform to H&S standards?

  Yes

  No

  Not applicable

• Consider if you engage a company to provide a service, that during the procurement process, their H&S capabilities are assessed.

Contractor Management

• All contractors are evaluated and competency assessed?

  Yes

  No

  Not applicable

• Refer to FEIT Contractor H&S Management Guideline: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-047%20Contractor%20Evaluation%20Checklist.pdf?csf=1&web=1&e=XuCVgI Register FEIT-engaged contractors in Rapid Global

• All contractors inducted?

  Yes

  No

  Not applicable

• Contractors registered in Rapid Global will receive general UTS induction, they may also require local area induction.

• Any others affected by the work of a contractor are consulted with?

  Yes

  No

  Not applicable

• Ensure contractor's risk assessment shared with relevant person. Send communications to staff/students affected by the work of contractors, etc.

• Risk assessment in place for contractor's activities?

  Yes

  No

  Not applicable

• Contractors carrying out hazardous activities must supply a copy of their risk assessment (or equivalent)

• Contractor's performance monitored and reviewed?

  Yes

  No

  Not applicable

• For example, carry out regular check-ins with the contractor, ensure that any near-misses/incidents are reported in HIRO.

Emergency preparation and response

• There are appropriate number of Wardens in the area?

  Yes

  No

• Aim to have at least 4 Wardens per floor. The more wardens the better.

• There are are appropriate number of First Aiders in the area?

  Yes

  No

• Low risk workplace: 1 first aider for every 50 workers. High risk workplace: 1 first aider for every 25 workers.
  Refer to CB11 first aid risk assessment, recommends 15-25 trained first aiders in the building (not determined per floor).

• First aid kits are available and maintained?

  Yes

  No

• It is the first aider's responsibly to maintain first aid kit. They need to contact Safety and Wellbeing Health and Safety if replacements are needed

• 'Stay Safe at UTS' video is promoted amoung all staff and students?

  Yes

  No

• First aiders receive appropriate training and it's up-to-date?

  Yes

  No

• Check that your local first aiders have completed first aid training within the last 3 years

• Wardens receive appropriate training and it's up-to-date?

  Yes

  No

• Check that your local wardens have completed online or face-to-face training (register via NEO) within the last 3 years

• If there is remote fieldwork undertaken, specialist remote first aid training completed?

  Yes

  No

  Not applicable

• Contact Safety FEIT to register interest in this training.

• Evacuation drill held in the area at least annually?

  Yes

  No

• Drills arranged by UTS Security. Check with your local warden when the last drill was held. Contact UTS Security if drill not completed recently.

• Visitors etc informed of emergency response process?

  Yes

  No

  Not applicable

• Complete visitor induction. https://studentutsedu.sharepoint.com/:w:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-045%20Visitor%20Induction%20Checklist.docx?d=w7df53c3645b943a69e6c74fe92d82b0d&csf=1&web=1&e=xoRF1n

• Personal Emergency Evacuation Plan (PEEP) in place for persons who require specialist assistance in the event of an evacuation? (e.g. due to temporary or permanent disability)

  Yes

  No

  Not applicable

• Contact UTS Security to arrange. https://staff.uts.edu.au/howdoi/Pages/Campus%20systems%20and%20facilities/Security%20and%20safety/get-a-personalised-emergency-evacuation-plan.aspx

• UTS Evacuation poster on display in all areas?

  Yes

  No

• Contact UTS Security to arrange

• UTS Emergency poster (name and contact details for wardens and first aiders) on display in all areas?

  Yes

  No

• It is the first aider's responsibility to keep these posters uptodate: https://studentutsedu.sharepoint.com/:b:/r/sites/safety-portal/Shared%20Documents/First%20Aid%20and%20Emergency%20Warden%20Poster.pdf?csf=1&web=1&e=VWR2t3

• Persons who work outside of normal hours are informed of preferred walking paths around campus and security arrangements?

  Yes

  No

• Refer to Personal Safety Tips: https://www.uts.edu.au/about/about-our-campus/staying-safe-campus/personal-safety-tips

Performance Evaluation

• Monitoring and measuring equipment is calibrated or verified as applicable, and is used and maintained as appropriate?

  Yes

  No

  Not applicable

• If your area has any monitoring equipment for hazardous environmental e.g. noise, gas, - arrange for calibration

• Actions from annual Health & Safety Self-Assessment are followed-up?

  Yes

  No

  Not applicable

• Check actions from the previous Health and Safety Self-Assessment. Carry them over to this year if they were not addressed in the previous year.

Management review

• Local leadership receive information on H&S performance?

  Yes

  No

• Monthly Health & Safety Report sent to all members of the Faculty Executive Committee (FEC) - Heads of School.

Continual Improvement

• H&S risks & opportunities agenda item in group meetings?

  Yes

  No

• Add "Health & Safety Risks and Opportunities" as a standing agenda item

• Staff & students pro-actively identify hazards and log in HIRO? (Report within 24 hours)

  Yes

  No

• Promote the use of HIRO as an opportunity to learn & improve.

• HIRO poster on display in the local area?

  Yes

  No

• Put HIRO poster on display: https://staff.uts.edu.au/topichub/HR%20Library/Documents/Safety%20and%20Wellbeing/HIRO%20A4%20Poster.pdf

• HIRO reports have an action plan?

  Yes

  No

• Check any reports for your school in HIRO, look at the 'Action Plan' section and ensure appropriate actions are identified and addressed

• Relevant people are involved in the investigation of HIRO reports?

  Yes

  No

  Not applicable

• Check Action Plans are completed by responsible person

• HIRO report action plans are closed off in a timely manner?

  Yes

  No

  Not applicable

• Check HIRO Action Plans and whether the date completed is within a reasonable timeframe from the date the HIRO was logged

• Safety Alerts / Lessons Learnt received?

  Yes

  No

  Not applicable

• These are issued ad-hoc from FEIT or HR team. Check the FEIT/HR staff connect page for any recent news/alerts

Instructions

• This section focuses on specific health and safety hazards.

• If you answer 'Yes' to the first question in each section below, further questions relating to the topic will appear. If you do not have the relevant hazard in your area, click 'No' and continue to the next question. Hint: If you are not sure, click 'Yes' to have a look at the further questions which might help you determine if they are relevant.

• As before, click "Action" to create an action to address a requirement which you are not currently meeting. Use 'Note' if you would like to jot down why you answered yes.

Psychosocial

• Does your area have psychosocial risks?

  Yes

  Not applicable

• Staff are made aware of services of Employee Assistance Program (EAP)?

  Yes

  No

• Share details with staff: https://studentutsedu.sharepoint.com/sites/safety-portal/SitePages/Employee-Assistance-Program.aspx Include link in local induction documentation and local intranet (if applicable)

• Students are made aware of the UTS Counselling Service?

  Yes

  No

  Not applicable

• Share/promote with students https://www.uts.edu.au/current-students/support/health-and-wellbeing/counselling-service-and-self-help

• UTS Prevention of Bullying Training completed by at least 95% of staff?

  Yes

  No

• Monthly training completion report provided by FEIT H&S team. See training information at: https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Health%20and%20safety%20training/health-and-safety-training.aspx

• Workers are made aware of wellbeing resources and activities available?

  Yes

  No

  Not applicable

• Refer to and promote UTS Health & Wellbeing sites (1): https://studentutsedu.sharepoint.com/sites/UTSStaffLearning/SitePages/UTS-Mental-Health-and-Wellbeing.aspx and (2) https://studentutsedu.sharepoint.com/sites/safety-portal/SitePages/Wellbeing.aspx. Also, regular emails from wellbeing champion

• FEIT Wellbeing champion actively promoting wellbeing initatives?

  Yes

  No

  Not applicable

• Refer to list of FEIT Wellbeing Champtions: https://studentutsedu.sharepoint.com/:u:/r/sites/FEIT/SitePages/FEIT-HS-Wellbeing.aspx?csf=1&web=1&e=h3uiLX

• Are supervisors made aware of the importance of checking in with their staff regularly and encouraging conversations around factors that may affect psychological wellbeing?

  Yes

  No

  Not applicable

• This can be done through Work Plan sessions. Remind supervisors to do this, such as during school/department management meetings .

• Are staff made aware of and encouraged to complete wellbeing training available at UTS?

  Yes

  No

  Not applicable

• Refer to: https://www.uts.edu.au/node/340436/diversity-and-inclusion-training and https://studentutsedu.sharepoint.com/sites/UTSStaffLearning

• Staff and students are encouraged to (promptly) report psychosocial related incidents (including bullying and harassment)? (E.g. in HIRO)

  Yes

  No

  Not applicable

• Regularly discuss and promote the importance of reporting so that UTS can provide adequate support to the individual and identify trends which will assist with a strategic response.

• If the Work-planning Tool (academic staff) identifies an individual as exceeding their workload, are supervisors informed of the importance of having a discussion with the individual about the risks of role overload?

  Yes

  No

  Not applicable

• Refer to Wellbeing for Academic staff: https://studentutsedu.sharepoint.com/sites/UTSStaffLearning/SitePages/Wellbeing-resources-for-Academic-staff.aspx#responding-to-distressed-students%E2%80%8B%E2%80%8B%E2%80%8B%E2%80%8B%E2%80%8B%E2%80%8B%E2%80%8B

• Are changes in the work environment consulted on and clearly communicated?

  Yes

  No

  Not applicable

• Ensure that any changes are consulted on, where possible, and clearly communicated

Office

• Does your area have an office environment?

  Yes

  Not applicable

• Kitchen maintained clean and hygienic?

  Yes

  No

• Consider putting up a poster to remind users of cleanliness expectations. Consider a roster for maintaining cleanliness.

• Office safety inspection carried out at least annually?

  Yes

  No

• Refer to FEIT inspection schedule, available at this page: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Planning-Performance.aspx

• UTS Ergonomic Guide posters on display?

  Yes

  No

• Poster available for download at this site: https://studentutsedu.sharepoint.com/sites/safety-portal/Shared%20Documents/Forms/AllItems.aspx?id=/sites/safety-portal/Shared%20Documents/Ergonomics%20Reference%20Guide%20Poster.pdf&parent=/sites/safety-portal/Shared%20Documents

• UTS manual handling poster on display?

  Yes

  No

• Poster available for download at this site: https://staff.uts.edu.au/topichub/HR%20Library/Documents/Safety%20and%20Wellbeing/manualhandling%2020-03-2019.pdf

• Workers complete workstation ergonomics self-assessment?

  Yes

  No

• Workers the Ergonomics Guideline, then complete the self-assessment at this link: https://studentutsedu.sharepoint.com/:b:/r/sites/safety-portal/Shared%20Documents/Ergonomics%20Checklist.pdf?csf=1&web=1&e=Wjbr2Q

• HR engaged to complete ergonomics assessment for at-risk people?

  Yes

  No

  Not applicable

• Contact HR: Workstation Assessments

• Ergonomic accessories supplied as per FEIT Ergonomics Protocol?

  Yes

  No

  Not applicable

• Refer to the protocol at this site: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Protocols-Guides-and-Forms.aspx

Work remotely

• Do staff/students in your area work remotely?

  Yes

  Not applicable

• Staff and HDR students aware of the UTS working remotely resources?

  Yes

  No

• Share the page:https://studentutsedu.sharepoint.com/sites/UTSStaffLearning/SitePages/Working-Remotely.aspx

• Staff and HDR students have completed the working remotely checklist?

  Yes

  No

• Share the checklist: https://studentutsedu.sharepoint.com/sites/UTSStaffLearning/Shared%20Documents/Working%20Remotely%20Docs/Remote%20Working%20UTS%20Checklist%20-%20Final%20-%20Updated%20April%202020.BCS.pdf?web=1

Manual handling

• Do staff/students in your area undertake manual handling?

  Yes

  Not applicable

• Safety & Wellbeing Essentials training completed by all staff? (This includes manual handling information)

  Yes

  No

• This training includes manual handling component

• Manual handling micro-module training watched by relevant staff/students?

  Yes

  No

• Refer to the 5 minute video here: https://safetyapp.uts.edu.au/safetyapp/training/micro-module-manual-handling/launch.html

• Manual handling risk assessment completed?

  Yes

  No

  Not applicable

• Refer to template: https://staff.uts.edu.au/topichub/HR%20Library/Documents/Safety%20and%20Wellbeing/Manual%20Handling/Manual%20Handling_Risk%20Assessment_Template.pdf

• Instructions provided to staff and students on safe work practices?

  Yes

  No

  Not applicable

• Staff/students sign off on local Safe Operating Procedure

• Manual handling poster on display?

  Yes

  No

  Not applicable

• https://staff.uts.edu.au/topichub/HR%20Library/Documents/Safety%20and%20Wellbeing/manualhandling%2020-03-2019.pdf

Work alone/after hours

• Do staff/students/others work alone in non office/computer environment?

  Yes

  Not applicable

• Work alone approval form completed?

  Yes

  No

• Complete the approval: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-016%20Work%20Alone%20Approval%20Form%20fillable%20form%20V1.2.pdf?csf=1&web=1&e=x9pPan

Travel

• Do staff/students in your area undertake UTS-related travel?

  Yes

  Not applicable

• Travel registered with International SOS (through preferred travel agent, Concur or directly logged)?

  Yes

  No

  Not applicable

• Refer to overseas travel information page: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/overseas-travel

• Travelers are requested to download the International SOS phone app

  Yes

  No

  Not applicable

• Go to: http://www.internationalsos.com/assistance-app

• Travelers complete Pre-Departure Checklist?

  Yes

  No

  Not applicable

• Refer to https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/overseas-travel

• Travelers complete Travel Risk Assessment, where required? (High risk, DAFT 3/4)

  Yes

  No

  Not applicable

• Refer to https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/overseas-travel

• Staff travelers going overseas complete the UTS online training?

  Yes

  No

  Not applicable

• Refer staff to the course in NEO: https://neo.uts.edu.au/OA_HTML/RF.jsp?function_id=25207&resp_id=-1&resp_appl_id=-1&security_group_id=0&lang_code=US&oas=huhOmmQtG97HgBiZky4R1g..¶ms=O22IlRC1EO1QDLBC9vEa8N0As2CWZx1yZaooM7DqKS5HKW5wj5KgIADLPgK9tN-dulmYpALNKNvl3-zW18DSnw

Offsite - International work activities

• Do staff/student in your area undertake work internationally? (Excluding conferences)

  Yes

  Not applicable

• Have you verified that working conditions of UTS staff overseas meet UTS standards?

  Yes

  No

  Not applicable

• Complete Hazardous Facility Checklist: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/work-overseas-research-facility

Student placements

• Do students in your area undertake work placements?

  Yes

  Not applicable

• Do you follow the Internship Management Policy, health and safety aspects?

  Yes

  No

  Not applicable

• Refer to section 'Host Organisation Work Health and Safety': https://www.uts.edu.au/about/uts-governance/policies/uts-policy/internships-management-policy and Work in Host Organisation https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/work-host-organisations

• Does the host organisation complete the UTS Host Organisation Health and Safety Checklist prior to student placement?

  Yes

  No

  Not applicable

• Refer to: https://www.uts.edu.au/sites/default/files/2018-11/HOST%20ORGANISATION%20HEALTH%20AND%20SAFETY%20CHECKLIST%20v2.pdf on this page: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/student-placements

• Have you verified that the working conditions meet UTS standards?

  Yes

  No

  Not applicable

• Refer to 'Off-campus Facilities H&S Checklist' on this page: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/work-and-study-campus/student-placements

Fieldwork

• Is fieldwork carried out by staff/students in your area?

  Yes

  Not applicable

• Is a risk assessment conducted for fieldwork?

  Yes

  No

  Not applicable

• Refer to template: https://studentutsedu.sharepoint.com/:w:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/Template%20Fieldwork%20Risk%20Assessment%20(pre-filled).docx?d=wc3b7927321c444d9b18b9bfa0e2d768a&csf=1&web=1&e=sdOMx6

• Is the UTS Fieldwork form used?

  Yes

  No

  Not applicable

• Refer to: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/Fieldwork_form_sep_2017.pdf?csf=1&web=1&e=5AVFRf

• Is a Fieldwork Leader nominated for excursions?

  Yes

  No

  Not applicable

• A fieldwork leader must be identified

• Is communication and other emergency equipment provided for remote fieldwork?

  Yes

  No

  Not applicable

• Consider if there is insufficient mobile phone coverage that a satellite sleeve or satellite phone or Emergency Position-Indicating Radio Beacon (EPIRB) be provided

• Are there sufficient trained first aiders for fieldwork activities?

  Yes

  No

  Not applicable

• A trained first aider is recommended on fieldwork activities in which it is reasonable to expect that it would take more than half an hour to get medical aid.

• Is remote first aid training completed by at least one attendee (where required)?

  Yes

  No

  Not applicable

• Remote first aid training may be required where emergency access if difficult due to travel time, poor roads or weather conditions

• Is the Diving Officer engaged to manage diving risks?

  Yes

  No

  Not applicable

• Contact UTS Diving Officer: https://www.uts.edu.au/staff/penelope.mccracken

• On-site pre-dive plan and risk assessment maintained?

  Yes

  No

  Not applicable

• Contact UTS Diving Officer for assistance

• Is a review undertaken after the fieldwork event, for any lessons learnt?

  Yes

  No

  Not applicable

• For those activities where the health and safety risk was identified as “moderate”, a review
  should be conducted at the conclusion of the fieldwork to identify any lessons learned from
  the work being carried out, whether controls in place were effective

Biological

• Does your area undertake work with biological agents?

  Yes

  Not applicable

• Risk assessment in place for biological activities?

  Yes

  No

  Not applicable

• Complete general risk assessment template

• Biological activities are undertaken in an appropriate physical containment laboratory?

  Yes

  No

  Not applicable

• Only physical containment (PC) level 1 and 2 laboratories are available at UTS. Ensure your biological activities are being undertaken in the correct level facility. Refer to: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/hazards/microbiological

• UTS Biosafety Committee approval obtained for work with biological agents, where required?

  Yes

  No

  Not applicable

• UTS Biosafety Committee approve activities involving biological agents in risk group 2 and above. Biosafety Application Form is available through ResearchMaster. Refer to instructions: https://studentutsedu.sharepoint.com/sites/research-ethics-and-integrity/SitePages/biosafety-how-to-apply.aspx

• UTS Biosafety Committee approval obtained for work with genetically modified organisms (GMO)?

  Yes

  No

  Not applicable

• UTS Biosafety Committee approves GMO work. Refer to: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/hazards/genetically-modified-organisms

• UTS Biosafety Committee approval obtained for work with Security Sensitive Biological Agents (SSBA)?

  Yes

  No

  Not applicable

• Refer to : https://studentutsedu.sharepoint.com/sites/research-ethics-and-integrity/SitePages/biosafety-home-page.aspx

• Office of the Gene Technology Regulator (OGTR)-approval obtained, where required?

  Yes

  No

  Not applicable

• The Office of the Gene Technology Regulator certifies facilities and NLRD & DNIR activities. Arrange this through the UTS Biosafety Committee

• Quarantine approval obtained for imported samples, where required?

  Yes

  No

  Not applicable

• Department of Agricultre approves premises for holding certain materials subject to quarantine. Refer to: https://www.agriculture.gov.au/import/arrival/arrangements

• Biological waste disposed of appropriately?

  Yes

  No

  Not applicable

• For example, infectious waste in autoclave bag and then in yellow 120L waste bin for transport to autoclave room for processing. Cytotoxins into purple 120L waste bin. Refer to https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Preventing%20injury%20and%20illness/Hazardous%20waste%20disposal/hazardous-waste-disposal.aspx

Communicable disease

• Is there a likelihood of communicable disease in your area? (For example, hepatitis, chickenpox, TB, HIV)

  Yes

  Not applicable

• UTS Vaccination recommendations followed?

  Yes

  No

  Not applicable

• Refer to https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/hazards/communicable-diseases/vaccination-recommendations

• Australian-standard-compliant sharps bins provided?

  Yes

  No

  Not applicable

• Refer to: AS4031 Non-reuseable containers for the collection of sharp medical items used in health care areas

• Medical assessment provided post-exposure (e.g. needlestick injuries)

  Yes

  No

  Not applicable

• Refer to needle-stick injuries page: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/hazards/sharps-and-needlestick-injuries

Radiation: Ionising

• Does your area work with ionising radiation? For example radioisotopes tritium, Carbon-14, Iodine-131, Cobalt-60

  Yes

  Not applicable

• Approval obtained from UTS Biosafety Committee for work with ionising radiation?

  Yes

  No

  Not applicable

• Refer to: https://studentutsedu.sharepoint.com/sites/research-ethics-and-integrity/SitePages/biosafety-home-page.aspx

• Relevant staff have obtained radiation licence?

  Yes

  No

  Not applicable

• Individuals using or possessing radiation apparatus or radioactive substances must have a radiation licence from Environment Protection Agency (EPA). Refer to: https://www.epa.nsw.gov.au/your-environment/radiation/radiation-user-licence

• Display any radiation licences exemptions.

  Yes

  No

  Not applicable

• For example, university students may receive exemptions. Refer to: https://www.epa.nsw.gov.au/your-environment/radiation/radiation-user-licence/user-licence-introduction/user-licence-exemptions-requirements

• Record location of radiation sources and ensure that storage is appropriate?

  Yes

  No

  Not applicable

• Maintain local register

• Register (with NSW Environment Protection Authority) sealed source devices and premises where a radioactive substance not contained in a sealed source device is kept?

  Yes

  No

  Not applicable

• Refer to: https://www.uts.edu.au/about/safety-wellbeing/preventing-injury-and-illness/hazards/radiation

• Post radiation signage as required?

  Yes

  No

  Not applicable

• Refer to: https://www.uts.edu.au/sites/default/files/radiation_sign.pdf (print on yellow paper and laminate)

• Ensure radiation risk assessment / safe work practices are completed and readily available

  Yes

  No

  Not applicable

• Refer to templates on FEIT H&S website, store completed templates locally

• Provide radiation safety training to staff and students who deal with radiation

  Yes

  No

  Not applicable

• Training to be arranged locally

Radiation: Non-ionising

• Does your area work with non-ionising radiation? For example, lasers, magnetic fields

  Yes

  Not applicable

• Risk assessment/Safe Operating Procedure in place for non-ionising radiation?

  Yes

  No

  Not applicable

• Refer to Laser Safety Procedure: https://studentutsedu.sharepoint.com/:b:/s/FEIT/ERKVXOQSRSlIuLboIvR08Z8BRp6oxML_6t-vCIcVFTNjGA?e=SgKyAV

• Are all class 2, 3R, 3B or 4 lasers on the UTS Laser Register?

  Yes

  No

  Not applicable

• Contact safety.feit@uts.edu.au, to arrange this

• Post laser signage as required?

  Yes

  No

  Not applicable

• Refer to Laser Safety Procedure for appropriate signage

• Determine level of laser safety training required?

  Yes

  No

  Not applicable

• Refer to Laser Safety Procedure for training recommendations: https://studentutsedu.sharepoint.com/:b:/s/FEIT/ERKVXOQSRSlIuLboIvR08Z8BRp6oxML_6t-vCIcVFTNjGA?e=SgKyAV

• All required persons has completed laser safety training?

  Yes

  No

  Not applicable

• Refer to Laser Safety Procedure for training recommendations: https://studentutsedu.sharepoint.com/:b:/s/FEIT/ERKVXOQSRSlIuLboIvR08Z8BRp6oxML_6t-vCIcVFTNjGA?e=SgKyAV

Hazardous materials

• Does your area work with hazardous materials (e.g. chemicals, gas)?

  Yes

  Not applicable

• Pre-purchase checklist completed for hazardous chemicals?

  Yes

  No

  Not applicable

• Refer to: https://studentutsedu.sharepoint.com/:b:/s/FEIT/EboDSjS3qpdMlRA_eFhiFZMBFd4JCXAHNWDHaNisMu1WSQ?e=WdLbBe

• Chemical Risk assessment completed?

  Yes

  No

  Not applicable

• Refer to chemical risk assessment template: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/risk_assessment_hs-dg.pdf?csf=1&web=1&e=PMJkMr

• Inventory of hazardous chemicals maintained?

  Yes

  No

  Not applicable

• Register chemicals in http://www.ocid.uts.edu.au/.

• Safe Work NSW authorisation for use of prohibited carcinogens?

  Yes

  No

  Not applicable

• Refer to https://www.safework.nsw.gov.au/notify-safework/carcinogenic-substances-notification

• Safe Work NSW approval for restricted carcinogens?

  Yes

  No

  Not applicable

• Refer to https://www.safework.nsw.gov.au/notify-safework/carcinogenic-substances-notification

• Safety Data Sheet (SDS) for all hazardous chemicals readily accessible?

  Yes

  No

  Not applicable

• Can be uploaded to https://safetyapp.uts.edu.au/sdscollection/

• SDS are within 5 years old?

  Yes

  No

  Not applicable

• Contact the manufacturer/supplier to get a current SDS

• SDS are Australian-compliant? (e.g. list Australian emergency contact details, written in English)

  Yes

  No

  Not applicable

• SDS must meet required standards (see https://www.safeworkaustralia.gov.au/sds), for example it must be in English, must have Australian emergency contact details. Contact safety.feit@uts.edu.au for assistance

• All chemical containers are labelled in compliance with WHS regulations?

  Yes

  No

  Not applicable

• For example, labels must include product name, hazard diamond or hazard statement, contact name and more. Refer to https://www.safework.nsw.gov.au/__data/assets/pdf_file/0016/50083/Labelling-of-workplace-hazardous-chemicals-COP.pdf

• All chemical storage cabinets comply with Australian Standards?

  Yes

  No

  Not applicable

• Flammables cabinet = AS1940. Corrosives cabinet = AS3780. Toxics cabinet = AS4452. Oxidisers cabinet = AS4326. Aerosols cabinet = AS43332

• All storage areas (including waste) are checked regularly for perished containers, expired chemicals?

  Yes

  No

  Not applicable

• Ensure this is carried out during workplace inspections

• Emergency eyewash and safety shower activated weekly/monthly?

  Yes

  No

  Not applicable

• Technical staff to complete. Refer to Activation Log Sheet: https://studentutsedu.sharepoint.com/:w:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-031%20Emergency%20Shower%20and%20Eye%20Wash%20Regular%20Activation%20Log%20Sheet.docx?d=wbd311eb42fc7442c883e88e493bd2f49&csf=1&web=1&e=aLsxTa

• Emergency eyewash and safety shower inspected against the Australian Standard annually?

  Yes

  No

  Not applicable

• Check tag on the shower is marked with the date of test. Contact FMO to arrange.

• Hazardous chemical Placard in place? (For example, bulk storage locations)

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/resource-library/hazardous-chemicals/placarding-for-storage-of-hazardous-chemicals

• Building manifest up-to-date?

  Yes

  No

  Not applicable

• Building manifest includes type, quantity and location of chemicals, a site plan and contact details. This is provided to emergency services in the event they attend the site to respond to a fire/spill/emergency event. Refer to: https://www.safework.nsw.gov.au/hazards-a-z/hazardous-chemical/general-requirements/general-requirements-accordion/keep-a-manifest. Contact safety.feit@uts.edu.au if you're not sure

Hazardous dust

• Does your area work with/generate dust?

  Yes

  Not applicable

• Risk assessment for dusty activities carried out?

  Yes

  No

  Not applicable

• Use general risk assessment template

• Air-monitoring for dust conducted?

  Yes

  No

  Not applicable

• Air monitoring may be required if there is a risk of exceeding any Workplace Exposure Standard. Contact safety.feit@uts.edu.au to arrange.

• Local exhaust ventillation in place?

  Yes

  No

  Not applicable

• This may include fixed or portable. Contact FMO for assistance with fixed local exhaust ventillation

• Respiratory protection for dust available?

  Yes

  No

  Not applicable

• Ensure that your risk assessment identifies the appropriate type of respirator, such as P1, P2

• Face fit testing conducted on persons who wear disposable respirators?

  Yes

  No

  Not applicable

• Where respirators are identified as a requirement, all persons must have a face fit test to ensure the respirator has an appropriate seal. Contact safety.feit@uts.edu.au to arrange.

Hazardous waste

• Does your area generate hazardous waste?

  Yes

  Not applicable

• Is there a local hazardous waste contact nominated/identified?

  Yes

  No

  Not applicable

• Each area to have a person nominated to co-ordinate waste. Contact Safety & Wellbeing team once nominated. Refer to: https://staff.uts.edu.au/howdoi/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Preventing%20injury%20and%20illness/Hazardous%20waste%20disposal/how-to-dispose-of-chemical-waste.aspx

• Has the local hazardous waste contact completed training?

  Yes

  No

  Not applicable

• Face-to-face and online training to be completed. Contact Safety & Wellbeing team to arrange.

• Are the UTS hazardous waste containers (plastic) used?

  Yes

  No

  Not applicable

• Collect from Science Stores or purchase locally 5L plastic (high density polyethylene (HDPE) dangerous goods containers

• Is hazardous waste segregated?

  Yes

  No

  Not applicable

• Use bunds/trays to segregate the waste prior to taking it to central waste store

• Is bunding provided for hazardous waste?

  Yes

  No

  Not applicable

• Use a bund to collect any potential spills while the waste is being stored, prior to taking it to central waste store

• Are all hazardous waste containers labelled in accordance with UTS standards?

  Yes

  No

  Not applicable

• Ensure waste has appropriate labels/stickers attached. Refer to: https://staff.uts.edu.au/howdoi/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Preventing%20injury%20and%20illness/Hazardous%20waste%20disposal/how-to-dispose-of-chemical-waste.aspx#tab2

• Are hazardous waste instruction provided to staff and students?

  Yes

  No

  Not applicable

• Include this in induction / lab manual material

Electrical

• Does your area have electrical risks?

  Yes

  Not applicable

• Portable electrical equipment tested and tagged?

  Yes

  No

  Not applicable

• Check for the test sticker on the lead/equipment. Refer to https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-025%20FEIT%20Electrical%20Test%20and%20Tag%20Information%20Sheet%20and%20Risk%20Assessment%20-%20V1.1.pdf?csf=1&web=1&e=ESB3iX

• New to Service tags used for new equipment that will require electrical testing in the future?

  Yes

  No

  Not applicable

• Download tag from here: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/AveryL7913%20new%20to%20service%20tag.pdf?csf=1&web=1&e=5tSRuM

• Residual Current Device (RCD) in place where portable electrical equipment is used in a hostile environment (e.g. wet, cold, dusty, etc)

  Yes

  No

  Not applicable

• Most distribution boards now have RCD built-in. Otherwise a portable RCD will be required.

• Electrical leads arranged so that they won't be damaged?

  Yes

  No

  Not applicable

• Do not run leads across the floor/doorways/sharp edges. use stands/cable hangers to keep off the ground. Use cable protection ramps/covers.

• Risk assessment completed for electrical work?

  Yes

  No

  Not applicable

• Note: Extra-low voltage = < 50V a.c. or <120 V d.c.. Low voltage = 50 - 1000 V a.c. or 120 - 1500 V d.c.. High Voltage = >1000 V a.v. or >1500 V d.c..
  Refer to FEIT Electrical Safety Information Sheet: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-063%20Safety%20Information%20Sheet%20for%20Electrical%20and%20Electronic%20Research%20Project.pdf?csf=1&web=1&e=beDnBX

• Electrical work near energised electrical parts is risk assessed?

  Yes

  No

  Not applicable

• Refer to FEIT Electrical Safety Information Sheet: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-063%20Safety%20Information%20Sheet%20for%20Electrical%20and%20Electronic%20Research%20Project.pdf?csf=1&web=1&e=beDnBX

• Electrical work (energised or de-energised) only carried out by licensed or registered electrical workers?

  Yes

  No

  Not applicable

• Refer to NSW Fair Trading for licencing requirements: https://www.fairtrading.nsw.gov.au/trades-and-businesses/licensing-and-qualifications/electrical

• Working on energised (live) electrical equipment prohibited, unless following WHS Regulations requirements?

  Yes

  No

  Not applicable

• Refer to WHS Regulation: https://www.legislation.nsw.gov.au/view/html/inforce/current/sl-2017-0404#sec.157 and Refer to FEIT Electrical Safety Information Sheet: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-063%20Safety%20Information%20Sheet%20for%20Electrical%20and%20Electronic%20Research%20Project.pdf?csf=1&web=1&e=beDnBX

Plant & equipment

• Does your area have hazardous plant or equipment?

  Yes

  Not applicable

• Health & Safety Pre-purchase checklist completed for all hazardous equipment?

  Yes

  No

  Not applicable

• Refer to https://studentutsedu.sharepoint.com/:b:/s/FEIT/EeWAU7RfEWZKiODQg9sjnF0BJo_YPPKtOUnsp43Snm87WA?e=of1P0A

• Risk assessment and /or Safe Operating Procedure for hazardous plant and equipment?<br>

  Yes

  No

  Not applicable

• Refer to SOP template: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-005%20FEIT%20Safe%20Operating%20Procedure%20Template%20V3.0%20-%20Fillable%20PDF.pdf?csf=1&web=1&e=SJHLLu Equipment risk assessment checklist: https://studentutsedu.sharepoint.com/:b:/s/FEIT/EV-pVTPzU1JBjmeM08BNHGoBdsx3ltvFXxeYXkvnc4znRw?e=HNoEfj

• Plant design registered with Safe Work NSW?

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/licences-and-registrations/plant-registrations/plant-design-registration

• Plant item registered with SafeWork NSW?

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/licences-and-registrations/plant-registrations/plant-item-registration

• Maintain schedule of inspection & maintenance (and keep records).

  Yes

  No

  Not applicable

• Refer to schedule template: https://studentutsedu.sharepoint.com/:w:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-019%20Inspection%20Testing%20and%20Maintenance%20Schedule%20V1.0.docx?d=w71eefe3ec8ca4be3a6cb6d8bb632a764&csf=1&web=1&e=fOPNpx

• Workers have High Risk Work Licence (Forklift, Crane, Dogging, Hoist, Pressure vessel, reach stacker)?

  Yes

  No

  Not applicable

• Refer to https://www.safework.nsw.gov.au/licences-and-registrations/licences/high-risk-work-licences

• Training record for plant and equipment (e.g. cranes, forklift, hoist, scaffolding etc)

  Yes

  No

  Not applicable

• Use Safe Operating Procedure if other training record

• Lock-out-tag-out (LOTO) equipment available? (Red lock, yellow lock, group lock-out, Danger Tag)

  Yes

  No

  Not applicable

• Refer to https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-048%20Lock-Out%20Tag-Out%20(LOTO)%20Isolation%20Guideline.pdf?csf=1&web=1&e=BoFvnF

Noise

• Are noisy activities carried out in/near your area?

  Yes

  Not applicable

• Has a noise risk assessment been carried out?

  Yes

  No

  Not applicable

• For example, purchase items with low noise exposure levels, separate noisy items from people, use acoustic absorbers

• Noise monitoring conducted and records maintained?

  Yes

  No

  Not applicable

• Noise monitoring may be required if the noise level is close to the exposure standards: 85dB(A) averaged over 8 hours or 140dB(C) peak sound. Contact safety.feit@uts.edu.au to arrange.

• Appropriate hearing protection provided?

  Yes

  No

  Not applicable

• Design must comply with AS1270. Select the correct class (1 - 5). Ensure that they don't 'over protect' blocking out warning signs, ensure they are hygienic. Refer to https://www.safework.nsw.gov.au/resource-library/hazardous-manual-tasks/hearing-personal-protective-equipment-ppe-the-facts

• Hearing protection signage on display in relevant areas?

  Yes

  No

  Not applicable

• Update the UTS Hazard Information Poster. Also refer to https://www.seton.net.au/mandatory-signs-hearing-protection-must-be-worn-in-this-area-s0204.html

• Audiometry testing carried out on staff who are required to wear hearing protection?

  Yes

  No

  Not applicable

• Audiometry testing must be carried out for workers who are required to use personal hearing protection due to the noise levels in the environment. Initial testing within 3 months of starting and follow-up tests at least every 2 years. Contact safey.feit@uts.edu.au to arrange.

Hazardous facilities

• Are there hazardous facilities (e.g. labs) in your area?

  Yes

  Not applicable

• Display UTS Hazard Information Poster outside labs and workshops.

  Yes

  No

  Not applicable

• Refer to: https://safetyapp.uts.edu.au/safetyapp/haz/index.php

• Workplace safety inspection carried out at least every six months.

  Yes

  No

  Not applicable

• Refer to FEIT inspection schedule available on this page: https://studentutsedu.sharepoint.com/sites/FEIT/SitePages/FEIT-HS-Planning-Performance.aspx

• Determine access rules and supervision appropriate to level of risk

  Yes

  No

  Not applicable

• This may be documented in the induction material / lab manual

• Induction / orientation program in place?

  Yes

  No

  Not applicable

• Use Rapid Global (inductions.uts.edu.au) to manage inductions

• Display hazard signs in vicinity of hazard sources.

  Yes

  No

  Not applicable

• Ensure safety signs comply with Australian Standard 1319

• Designate a location for health and safety information

  Yes

  No

  Not applicable

• For example, a location for SDS storage, risk assessment storage etc. Ensure it is sign-posted

• Risk assessment identified what personal protective equipment (PPE) is required?

  Yes

  No

  Not applicable

• Although individual activities will identify PPE, overall minimum laboratory PPE requirements must be identified (which take into account all activities in the space). Document this in the induction / lab manual. Note: AS2243 requires safety glasses be worn in all laboratories, unless a risk assessment justifies otherwise.

• Designated storage area for PPE?

  Yes

  No

  Not applicable

• Ensure this space is in a clean area (away from contaminants) and sign-posted

• Staff and students trained on PPE?

  Yes

  No

  Not applicable

• For example, how to put on and care for safety glasses & respirators. This may be included in the induction material

• Maintenance schedule in place for PPE?

  Yes

  No

  Not applicable

• For example, respirator cartridges to be disposed of, glasses to be inspected and cleaned etc

• Potential foreseeable emergencies identified and planned for?

  Yes

  No

  Not applicable

• Although individual task risk assessment will identify emergencies, consideration must also be given to the over-all facility and how activities may interact with each other. Ensure that fire, chemical spill, gas release, electrocution, personal injury have been considered and appropriate response plans and equipment are in place. Such as extinguishers, spill kits and first aid equipment.

Research

• Does your area carry out research activities?

  Yes

  Not applicable

• Research Project Safety Plan completed?

  Yes

  No

  Not applicable

• Use template: https://www.uts.edu.au/sites/default/files/2020-05/research_safety_plan.doc

• Research Project Safety Plan for hazardous activities signed off by appropriate responsible person (e.g. Head of School/Centre)?

  Yes

  No

  Not applicable

• Contact local leader to arrange this.

Curriculum

• Does your area carry out teaching & learning activities?

  Yes

  Not applicable

• Health & safety information provided in course notes for hazardous activities?

  Yes

  No

  Not applicable

• Update course notes where appropriate

• Risk assessment completed for hazardous teaching activities?

  Yes

  No

  Not applicable

• Use general risk assessment template: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-009%20FEIT%20Health%20and%20Safety%20General%20Risk%20Assessment%20Template%20V3.0.pdf?csf=1&web=1&e=R9tMhj

• Briefing/instruction to students on hazardous activities in a practical lab?

  Yes

  No

  Not applicable

• This may include written instructions in their practical manual, verbal briefing at the start of class, powerpoint slide at start of class

• Tutors/demonstrators in hazardous practicable labs trained on their duties to monitor health and safety?

  Yes

  No

  Not applicable

• Refer to Health & Safety for Demonstrators/Tutors training in NEO

Cash handling

• Does your area handle cash transactions?

  Yes

  Not applicable

• Risk assessment carried out in conjunction with UTS Security?

  Yes

  No

  Not applicable

• Contact UTS Security security.general@uts.edu.au

• Local cash handling procedure?

  Yes

  No

  Not applicable

• Refer to: https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Preventing%20injury%20and%20illness/Cash%20handling/cash-handling.aspx

• Ensure cash handlers complete online Robbery safety Training?

  Yes

  No

  Not applicable

• Refer to: https://staff.uts.edu.au/topichub/Pages/Doing%20my%20job/Safety%20and%20wellbeing/Preventing%20injury%20and%20illness/Cash%20handling/cash-handling.aspx#tab3

Construction work

• Does your area undertake or manage construction work? (This excludes construction work managed by FMO)

  Yes

  Not applicable

• Construction contractors evaluated and assessed for competency? (E.g. registered in Rapid Global)

  Yes

  No

  Not applicable

• Refer to: https://studentutsedu.sharepoint.com/:b:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-046%20Contractor%20Health%20and%20Safety%20Management%20Guideline.pdf?csf=1&web=1&e=fChQrc

• H&S requirements included in construction contract?

  Yes

  No

  Not applicable

• Refer to UTS Procurement arrangements

• Construction workers hold a Construction Induction Training ('White Card')?

  Yes

  No

  Not applicable

• Refer to https://www.safework.nsw.gov.au/licences-and-registrations/white-cards

• Risk assessment/Safe Work Method Statements obtained?

  Yes

  No

  Not applicable

• SWMS must be in place for all high-risk construction work. Refer to: https://www.safework.nsw.gov.au/hazards-a-z/formwork/accordians/safe-work-method-statements

• Construction contractors inducted into the space?

  Yes

  No

  Not applicable

• General induction available via Rapid Global. Location-specific induction may also be required.

• Construction contractor's performance monitored and reviewed?

  Yes

  No

  Not applicable

• For example, carry out regular check-ins with the contractor, ensure that any near-misses/incidents are reported in HIRO.

Work at height

• Does your area undertake work at height?

  Yes

  Not applicable

• Risk assessment undertaken?

  Yes

  No

  Not applicable

• Use general risk assessment template

• Workers trained on work at height?

  Yes

  No

  Not applicable

• Contact safety.feit@uts.edu.au if specialist training required

• Inspection and maintenance of work at height equipment (Mobile Elevated Work Platform, etc) carried out?

  Yes

  No

  Not applicable

• Refer to: https://studentutsedu.sharepoint.com/:w:/r/sites/FEIT/Shared%20Documents/Health%20%26%20Safety/FEIT-HS-F-019%20Inspection%20Testing%20and%20Maintenance%20Schedule%20V1.0.docx?d=w71eefe3ec8ca4be3a6cb6d8bb632a764&csf=1&web=1&e=fOPNpx

• Register of ladders maintained?

  Yes

  No

  Not applicable

• Refer to register template: https://staff.uts.edu.au/topichub/HR%20Library/Documents/Safety%20and%20Wellbeing/PortableLadderSafetyInspectionMaintenanceRegister.pdf

• Ladders inspected annually?

  Yes

  No

  Not applicable

• Ensure they are inspected, use this checklist: https://staff.uts.edu.au/topichub/HR%20Library/Documents/Safety%20and%20Wellbeing/PortableLadderSafetyInspectionChecklist.pdf

• Ladder inspection tag affixed to the ladders?

  Yes

  No

  Not applicable

• Contact safety.feit@uts.edu.au if you need a sticker

Confined space

• Is access to confined space required by staff/students? (space not designed to be occupied by a person and a risk of unsafe oxygen/harmful contaminants)

  Yes

  Not applicable

• Confined spaces identified and sign-posted?

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/hazards-a-z/confined-spaces

• Confined space entry procedure documented?

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/hazards-a-z/confined-spaces

• Only trained persons have access to confined space?

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/hazards-a-z/confined-spaces

• Emergency response plan in place for confined spaces?

  Yes

  No

  Not applicable

• Refer to: https://www.safework.nsw.gov.au/hazards-a-z/confined-spaces

Permit to Work

• Does your area use/require Permits to Work? (E.g. hot works, sprinkler isolation, confined space entry)

  Yes

  Not applicable

• Work permit procedure in place?

  Yes

  No

  Not applicable

• FMO manage most permit-to-work procedures on campus. Contact safety.feit@uts.edu.au for assistance if you need a local permit process. Useful information: https://www.uts.edu.au/sites/default/files/2019-10/EHS%20Manual%20Construction%20Contractors%20V9_27.09.2019.pdf

• Records kept of permits?

  Yes

  No

  Not applicable

• Keep for 28 days after the work to which it relates is completed

• Since the last self-assessment, has there been any changes in external and internal issues relevant to H&S? (For example, new risks/opportunities, needs of workers/students/interested parties, changes to legal requirements)

• Any final comments/notes/feedback?