FIELD SERVICE TASK - PRE START SAFETY ASSESSMENT v1

• Name

• Customer

• Site

• Site Number

• Task & Task #

• Conducted on

  Date

• Prepared by

• Location
  Address

• INSTRUCTIONS
  
  1. Answer "Yes" or "No" on the questions below.
  2. Add photos and notes by clicking on the paperclip icon.
  3. To add a Corrective Measure click on the paperclip icon then "Add Action", provide a description, assign to a member, set priority, and due date.
  4. Complete audit by providing digital signature.
  5. Share your report by exporting as PDF, Word, Excel or Web Link.

PART 1: STOP - Before you start work ensure that you are prepared and understand the scope of your task

• The following questions must be asked before you commence any works.

• Before you start work please consider this pre task checklist

• Is there a specific Site Induction and/or a Customer Permit to Work required

  No

  Yes

• Are there any unusual site specific Hazards to consider? ie Asbestos or confined spaces

  No

  Yes

• PPE requirements including task and site specific

  No

  Yes

PART 2: THINK - Consider and identify the hazards

• Consider and identify the hazards associated with the task. If the hazard is present in the work area then please add a “X” to Notes using the paperclip.

• 1. Does the task involve working with Electricity above 50V

  No

  Yes

• Are the following Tools and Equipment available?<br>Calibrated Digital Volt Meter (DVM) with fused insulated probes. <br>Voltage Tester and proving unit.<br>Have Insulation on probes and leads been inspected before use to ensure integrity.<br>Barriers and warning signage where appropriate.

  No

  Yes

• Is the following task specific PPE available?<br>Arc Flash rated Uniform.<br>Safety Glasses.<br>Safety Footwear with ankle support.<br>Electricians gauntlets with mechanical protection or overgloves (When live testing or proving).<br>When live testing or proving on units of 50kw or above the PPE requirement is as above plus.<br>Leather over gloves.<br>Arc Flash Rated Balaclava.<br>Non Conductive Hard Hat. <br>Hearing protection.<br>Face Shield.

  No

  Yes

• Can the following Control Measures be put in place?<br>You must be trained and competent to work on the UPS and other equipment associated with the task.<br>Testing and measuring of energised equipment is only permitted when other stated control measures are in place.<br>No live working of energised parts beyond testing for voltage readings and proving dead.<br>Equipment will be assumed live until proved dead.<br>Equipment will be isolated with the breakers locked in the off position and proved dead before working on conductors or other parts that may become energised. (UPS Systems can have more than one source of energy as well as DC supply from a standby battery string).<br>Conductive jewellery will be removed before commencing work on potentially live equipment.

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• 2. Does the Task involve working with DC electricity including batteries

  No

  Yes

• Are the following Tools and Equipment available?<br>Calibrated Digital Volt Meter (DVM) with fused insulated probes. <br>Voltage Tester and proving unit.<br>Have Insulation on probes and leads been inspected before use to ensure integrity.<br>Barriers and warning signage where appropriate.

  No

  Yes

• Is the following task specific PPE available?<br>Arc Flash rated clothing.<br>Safety Glasses.<br>Safety Footwear with ankle support<br>Electricians gauntlets with mechanical protection or Electricians gauntlets with over-gloves when above 120V DC (When live testing or proving)<br>Arc flash protective gloves when working below 120V DC

  No

  Yes

• Can the following Control Measures be put in place?<br>Service engineers will be trained and competent to work on battery systems.<br>Only insulated tools to be used on batteries.<br>Battery systems will be split into voltages of below 120V DC wherever possible before manipulation of terminal connectors .<br>Testing and measuring of energised equipment is only permitted when other stated control measures are in place.<br>Barriers and warning signage will be displayed on the perimeter of the work area. (where appropriate)<br>Conductive jewellery will be removed before commencing work on live or potentially live equipment.

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• 3. Is Manual handing involved in the task

  No

  Yes

• DO you have the required equipment or personnel to carry out the Manual Handling task safely.

  No

  Yes

• Is the task specific PPE available?<br>Safety shoes with ankle support and protective toe caps offering 200j protection.<br>Protective gloves (dependent on the hazard).<br>Hard Hat (when working above head height).

  No

  Yes

• Can the following control measures be put in place?<br>Service engineers receive manual handling training on an annual basis.<br>Mechanical aids must be used wherever reasonably practicable.<br>Assistance from colleagues will be sought where the load is hazardous due to its weight, size or distance to be moved. <br>Brake heavy loads down into lighter manageable loads wherever possible.<br>If the load is hot, cold or with sharp edges protective gloves will be worn.<br>If working above head height safety hard hats are to be worn.

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• 4. Does the task involve Lone working? No Lone working is allowed on live equipment of any kind, Including batteries.

  No

  Yes

• Will you be lone working for any hazardous tasks?<br>Live Working<br>Proving dead<br>Working on batteries above 120V

  No

  Yes

• STOP! Stand Back is a suitable second person available onsite?

• Can the following control measures be put in place?<br>Engineers will ensure that wherever possible they are not working alone.<br>A charged and working mobile phone must be available<br>If lone working is going to take place and it is safe to work alone then the Eaton Lone Working Procedure must be followed. <br>The lone working procedure is applicable 24/7/365. ‐ Engineers must contact Computercall on 0208 7506398 to arrange safety checks to be carried out on a regular basis.<br>Always ensure that a site contact knows where you are and what time you are likely to finish.<br>Organise contact with others at specified times. (Guidance every 30 minutes with site contact).<br>No live manipulation of energised parts is permitted whilst lone working. <br>Tracking systems are fitted to engineers vehicles to enable location of vehicle.

  No

  Yes

• STOP! Stand Back and Get Help

• 5. Slips, trips and falls - Does the working area have the potential to cause a slip, trip or fall?

  No

  Yes

• Can the following PPE and control measures be put in place?<br>Safety footwear with non‐slip soles will be worn.<br>Check flooring is in good condition before starting work and that no debris or wet surfaces are in the work area.<br>Erect protective barriers around open floor cavities and floor openings. <br>Maintain good housekeeping levels.<br>Ensure walkways are clear of clutter.<br>Is Work Area Clear and safe to work.

  No

  Yes

• Can other control measures be put in place to continue work? If Yes please add the details to Part 3 of this Assesment

  No

  Yes

• STOP! Stand Back and Get Help

• 6. Does the task involve Working at height?

  No

  Yes

• Is it possible to carry out the task without the need for working at height?

  No

  Yes

• Is the following task specific PPE available?<br>Harness (when applicable).<br>Hard Hat (when applicable).

  No

  Yes

• Can the following Controls be put in place?<br>Engineers will only work at height when absolutely necessary to do so and there is no safer alternative.<br>Ladders and stepladders will only be used for short duration work of 30 minutes or less and involves only light work.<br>Three points of contact will be maintained at all times as per HSE guidence.<br>The work can be reached without stretching.<br>The ladder can be fixed to prevent slipping.<br>A good handhold is available.<br>The ladder is safe to use and has been regularly inspected.<br>Mobile tower platforms must be used for longer duration work at height. <br>Mobile tower platforms must be erected by a suitably trained and competent person.<br>Flooring should be assessed as suitable for good stability of the tower. <br>Manufacturers guidelines are followed in relation to the height to base width ratio.<br>An inspection regime is in place to ensure the tower remains safe at all times.<br>Fall prevention systems such as harnesses must be used whenever working above 2 meters.<br>Never work above a dangerous substance that may cause further harm if fallen into.<br>Only use insulated ladders/platforms in battery rooms.<br>Annual refresher training for all persons who work at height.<br>Hard hat to be worn when head may come into contact with obstructions at height such as cable racks and ceilings.

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• Add detail of alternative safe system in Part 3 of this assessment

• 7. Does the task involve working with Sealed Valve Regulated Lead Acid Batteries?

  No

  Yes

• Are the following task specific tools available?<br>Insulated tools

  No

  Yes

• Is the following Task Specific PPE required?<br>Electricians Gauntlets (only when over 110V)<br>Arc Flash Uniform<br>Arc Flash Gloves<br>Safety Glasses.<br>Safety Footwear with toe protection of 200j

  No

  Yes

• Can the following Control Measures be put in place?<br>Electrical hazards (See above section on DC electricity from batteries).<br>Manual handling (See above section on manual handling).<br>Sealed lead acid batteries in good condition do not pose a serious risk of exposure to chemicals or lead due to both being sealed inside the battery case.<br>Acid resistant gloves will be used whenever acid spill or residue is suspected.<br>Split batteries may expose lead compounds and battery acid.<br>More detailed risk assessment should be performed before clean up takes place.<br>Insulated tools will be used on or near batteries.<br>No naked flames or materials that can cause sparks near batteries as vented gases can explode.<br>Wash hands with soap and water after handling batteries and before rest breaks and eating and drinking.

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• 8. Fire (if the environment you are working in has Hot Works for example)

  No

  Yes

• Can Engineers make themselves aware of the specific site fire evacuation routes from their intended place of work, the fire alarm sound or warning and of the nearest alarm call point.

  No

  Yes

• STOP! Stand Back and Get Help

• 9. Does the working area have Automatic Fire Suppression?

  No

  Yes

• When working in areas with automatic fire suppression systems that replace oxygen with other gasses can the systems be switched to manual operation or have adequate measures been taken to ensure a safe escape from the room for all operatives in an emergency situation.

  No

  Yes

• STOP! Stand Back and Get Help

• 10. Will the task involve working with or near Sharp edges

  No

  Yes

• Is the following task specific PPE available?<br>Cut resistant protective gloves - to be used when sharp edges are suspected.

  No

  Yes

• STOP! Stand Back and Get Help

• 11. Is the working area subject to excessive Noise where communicating is difficult (above 80db)

  No

  Yes

• Do you have a suitable Noise indicator to monitor the environment or can one be supplied by site?

  No

  Yes

• Do you have suitable Hearing Protection or can this be supplied by Site?

  No

  Yes

• Can the following Control Measures be put in place?<br>Hearing protection will be worn where signage indicates a noise hazard above 85dbA. <br>Hearing protection is advised whenever noise is at a level above 80dbA or where conversation is difficult due to noise. <br>Noise indicators will be used when there is a potential that noise levels may go above 80db. Hearing protection provided free of charge.

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• 12. Working in Hot Environmental Conditions

  No

  Yes

• Can the following Control Measure be implemented?<br>Reduce environmental temperature where possible. <br>Reduce work rate and take more frequent rest breaks. <br>Drink plenty of liquids to prevent dehydration.

  No

  Yes

• STOP! Stand Back and Get Help

• 13. Is there the chance of Contractors, Customers or visitors in or around your area of work

  No

  Yes

• Are suitable barriers available to ensure a safe working environment?

  No

  Yes

• Can the following Control Measures be implemented?<br>Ensure communication has taken place and an understanding of all works on site that may adversely impact you.<br>Ensure your works do not adversely impact on others.<br>Barriers will be used to keep others away from work area (10 foot radius).

  No

  Yes

• STOP! Stand Back and Get Help

• STOP! Stand Back and Get Help

• 14. Any Significant Hazards requiring additional safety measures?

  No

  Yes

• Can controls be put in place to mitigate the risks ?

  No

  Yes

• Please indicate below who might be at risk and detail additional safety measure in Part: 3 ACT

• If there is no way for controls to be put in place to mitigate the risks highlighted above then stop work and seek advice from either your line manager of the Eaton EHS department. Contact details can be found in your Eaton Field service engineer information pack.

• Who might be at risk?

• Company employees

  No

  Yes

• Other workers on site

  No

  Yes

• General public

  No

  Yes

PART 3: ACT

• Now a significant hazard has been identified, ask yourself : How can I make the task safer? Decide and implement any additional safety control measures required BEFORE you carry out the task. If the risk cannot be controlled adequately DO NOT CONTINUE!

• Click Add Hazard

Hazard

• Identify

• Controls / Precautionary Measures applied

• Remaining risk after controls (H, M, or L)

  H

  M

  L

PART 4: PREVIEW

• The lead engineer must ensure all other engineers or sub contractors working to this risk assesment have sigend prior to works commencing.

• Click Add Review

Review

• Name and Signature

  Sign

Lead engineer to confirm they fully understand the risks involved, the required control measures are in place and that these have been revised, agreed and communicated via a prestart meeting

• Lead Engineer Name and Signature

  Sign