Title Page
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Site:
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This Fire Risk Assessment report applies only to:
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Site Pictures:
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Address:
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Conducted on:
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Conducted by:
- Lloyd Smith, GIFireE, MIFPO, NAHFO - Fire Safety Consultant
- Joe Hankey, NAHFO, TMIFPO - Fire Safety Advisor
- Paul Howell - MIFSM, NAHFO, MIFPO - Fire Risk Assessor
- Sam Thomas - Fire Risk Assessor
- David Woods - Fire Risk Assessor
- Steven Guppy, TMIFPO, NAHFO - Fire Risk Assessor
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Type of Fire Risk Assessment carried out in agreement with client's brief:
- TYPE 1: Non-destructive assessment of the common parts of a building.
- TYPE 2: Destructive inspection of the common parts of a building.
- TYPE 3: Non-destructive inspection of the common parts of a building and the flats.
- TYPE 4: Destructive inspection of the common parts of a building and the flats.
- Non-Intrusive assessment of the areas specified on the front and location section of this FRA, where access is provided and not restricted.
- Intrusive assessment of the areas specified on the front and location section of this FRA, where access is provided and not restricted. This will include example location checked above ceiling tile level and in roof voids where safe access is possible and provided.
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Advised Re-Assessment Period:
- Special Concern - by Fire Safety Consultant/Advisor.
- High Risk - Annually by Fire Safety Consultant/Advisor.
- Sleeping Risk - Annually by Fire Safety Consultant/Advisor.
- Medium Risk - 3 Yearly by Fire Safety Consultant/Advisor
- Low Risk - 5 Yearly by Fire Safety Consultant/Advisor
- Manageable Risk for the area - Annual Review by Fire Safety Consultant/Advisor.
- Manageable Risk for the area - Annual Review by Local Responsible Person/s.
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Suggested Date for Review:
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This Fire Risk Assessment should be reviewed by a competent person by the date indicated or at such earlier time if there is reason to suspect that it is no longer valid, or there has been a significant change in the matters to which it relates, or if a fire occurs.
Introduction and Safety Rating
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Introduction
What is a Fire Risk Assessment?
This Fire Risk Assessment is an organised and methodical examination of the operations of a premises and the activities undertaken that could cause a fire to start and the impacts from a fire such as harm to persons and damage to property.
The aims of this Fire Risk Assessment are:
- To identify the fire hazards.
- To reduce the risk of those hazards causing harm to as low a level as reasonably practicable.
- To decide what physical fire precautions and management arrangements are necessary to ensure the safety of people in the premises, if a fire related incident occurs.
Fire Risk Assessment Rating
The Fire Risk Assessor will:
a) Determine the risk of a fire occurring:
b) Determine the potential life safety consequences, if a fire was to occur:
c) Taking into account the nature of the building and the occupants, as well as the fire protection and procedural arrangements observed at the time of this risk assessment and using the matrix below, determine the overall fire risk of the premises during a busy period (maximum occupancy).
The below ratings are concluded by the assessor, taking into account the impact on life and property safety, were a fire related incident to occur in the assessed area(s) during a busy period.
Risk Matrix
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Taking into account the fire prevention measures observed at the time of this Fire Risk Assessment, it is considered that the hazard from fire (likelihood of fire) is:
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In this context, a definition of the above terms is as follows:
Low - Low likelihood of fire as a result of negligible potential sources of ignition.
Medium - Normal fire hazards (e.g. potential ignition sources) for this type of occupancy, with fire hazards generally subject to appropriate controls (other than minor shortcomings).
High - Lack of adequate controls applied to one or more significant fire hazards, such as to result in a significant increase in the likelihood of fire. -
Taking into account the nature of the premises and the occupants, as well as the fire protection and procedural arrangements observed at the time of this Fire Risk Assessment, it is considered that the consequences for life safety in the event of fire would be:
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In this context, a definition of the above terms is as follows:
Slight Harm - Outbreak of fire unlikely to result in serious injury or death of any occupant (other than an occupant sleeping in a room in which a fire occurs.)
Moderate Harm - Outbreak of fire could foreseeably result in injury (including serious injury) of one or more occupants, but it is unlikely to involve multiple fatalities.
Extreme Harm - Significant potential for serious injury or death of one or more occupants. -
The overall risk at the time of inspection is considered to be:
Achievable Risk Level
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It is considered that the recommendations within this report should be implemented in order to reduce fire risk to, or maintain it at, the following level:
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Note that, although the purpose of this section is to place the fire risk in context, the above approach to a Fire Risk Assessment is subjective and for guidance only.
Fire Safety Legislation
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The following Fire Safety Legislation applies to these premises:
- The Fire Safety (England) Regulations 2022
- The Regulatory Reform (Fire Safety) Order 2005
- The Fire Safety (Scotland) Regulations 2006
- The Fire Services (Guernsey) Law 1989
- Fire Precautions (Jersey) Law 1977
- Fire Services Act (1981 & 2003)
- Fire Safety Act 2021
- Approved Document B Volume 1
- Approved Document B Volume 2
- The Furniture and Furnishings (Fire Safety) Regulations 1988
- The Dangerous Substances and Explosive Atmospheres Regulations 2002
- British Standards Institution - 9999
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In order to comply with the above Legislation, a Fire Risk Assessment was undertaken, to identify any fire prevention or precaution deficiencies within this building.
The survey did not include the testing of the fire warning systems or the actuation of emergency lighting under power failure conditions.
Important information:
This Fire Risk Assessment report has been prepared following a site inspection and is based on the observations made during that visit, together with information received from personnel on site and an examination of documents made available. It does not include any areas, activities or processes that the assessor was not made aware of whilst on site. The omission of any area of the building from this report should not be construed to assume compliance with the legislative requirements pertinent to that part of the building.
It is recommended that access to this report is made available (electronically) so it can be reviewed by the enforcing authorities. This report relates only to statutory requirements and reducing unnecessary business interruption. Additional fire safety measures may be appropriate for insurance, loss prevention, or environmental purposes.
This Fire Risk Assessment report applies only to the area titled above. It must not be used to manage fire safety risk in any other parts of the building. This report may only be forwarded to a third party if reproduced in full and without amendment to the content or presentation.
I certify that to the best of my knowledge, the information contained in this Fire Risk Assessment is correct, based on information provided at the time this assessment was undertaken. It must be noted that this Fire Risk Assessment was not an intrusive assessment and that a Compartmentation Survey should be carried out to ensure that structural fire separation and devices within this property comply with the relevant legislation. -
The above legislation is enforced by The Local Fire & Rescue Service (Inspection Officer)
Notices
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Have any notices (Alteration, Enforcement, Prohibition) been served by the local Fire and Rescue Services?
Fire Incident & Review Records
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Fire Risk Assessments must be reviewed by a 'competent person' to ensure they remain current. If there has been no material change to the building structure or the type of service that is provided within, then the maximum period between reviews must not exceed 12 months. Should a review be required following a fire, this must be conducted by the Fire Safety Advisor/Manager or appointed Fire Safety Advisor/Consultant.
Following any review of this Fire Risk Assessment, please ensure LS Fire Solutions Ltd are made aware and the FRA can be electronically updated (this service will be based on contract agreement in place with LS Fire Solutions Ltd). -
What is the Review period for this assessment?
- Special Concern - by Fire Safety Consultant/Advisor.
- High Risk - Annually by Fire Safety Consultant/Advisor.
- Sleeping Risk - Annually by Fire Safety Consultant/Advisor.
- Medium Risk - 3 Yearly by Fire Safety Consultant/Advisor
- Low Risk - 5 Yearly by Fire Safety Consultant/Advisor
- Manageable Risk for the area - Annual Review by Fire Safety Consultant/Advisor.
- Manageable Risk for the area - Annual Review by Local Responsible Person/s.
Fire Incidents
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Date of incident:
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Details of the incident:
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What was the out come of the internal investigation?
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Does the incident require changes in policies or procedures?
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Following any fire related incident there should be a review of the Fire Risk Assessment, this is to be conducted by a competent person, who will assess if this Fire Risk Assessment is still suitable and sufficient or whether a new Fire Risk Assessment is required.
FRA Review Record
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Date FRA Review was undertaken:
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Reason for the Review:
- Annual Review
- Building Alterations
- Change in Company Policy
- Change in Legislation/Guidance
- Change of Occupants
- Change of Use
- Introduction of new hazards
- Following Fire Incident
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Have there been any changes?
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What are the changes?
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Is a new Fire Risk Assessment (FRA) required due to the changes?
Outstanding Significant Finding
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Below is a incomplete significant finding highlighted within the active Fire Fisk Assessment (FRA).
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Significant finding outstanding from the active FRA:
New Significant Finding
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Any changes to the occupancy, premises or the introduction of new hazards will require investigation as a new Fire Risk Assessment may be required.
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New significant finding identified:
Re-assessment/Review
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Based on the findings within this Fire Risk Assessment Review, the overall risk rating of the assessed area is:
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Next audit type:
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Date of next audit:
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Review undertaken by:
Premises and Occupants
1. Building Profile
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1.1. Age of building (approximate):
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1.2. Construction method:
- Traditional brick building with pitched tiled roof
- Traditional brick building with flat roof
- Steel framed building with pitched roof
- Steel framed building with corrugated metal roofing
- Modular construction with pitch tiled roof
- Modular - Oxford method construction
- Timber construction with pitch tiled roof
- Timber construction with flat roof
- Various construction methods have been used for this premise (See Notes)
- Temporary simple structure with flat roof
- Outbuildings (sheds, external stores, garages, pump room, sprinkler pump house) not connected to the main building structure.
- Other - Add details in notes
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1.3. Does the building have external cladding of any kind?
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1.3.1. What type of cladding is in use?
- Aluminium Composite Materials
- Brick cladding
- Fibre cement cladding
- Metal cladding
- Powder Coated
- Stone cladding
- Timber cladding
- Vinyl cladding
- Weatherboard cladding
- Unable to determine
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1.3.2. Which areas of the building are clad?
- Whole building
- Front face in part
- Front face complete
- Left side in part
- Left side complete
- Rear face in part
- Rear face complete
- Right side in part
- Right side complete
- Multiple areas (non specific) - See Notes.
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1.3.3. Does the cladding (by volume or composition) present a significant fire risk?
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1.3.4. Has the type of cladding specified been fire tested or certificated as fire resistant/retardant?
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The landlord should be able to provide evidence of fire testing on request.
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ACTION: Property Manager will contact the landlord to establish if the cladding has been fire tested.
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1.4. Does the building have any levels below ground?
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1.4.1. How many below ground levels are there?
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1.4.2. What are the below ground levels used for?
- Staff rest room
- Residential (Sleeping Risk)
- Services/Plant Room(s)
- Offices
- Retail
- Warehouse
- Sprinkler pump house (B&Q operated)
- External yard & storage shelters
- Sprinkler pump house (Landlord operated)
- Storage
- Roof Space/s
- Unoccupied
- Other - Add to notes
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1.5. Number of Storeys - above ground floor:
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1.6. What services are provided on the ground floor and above?
- Staff rest room
- Residential (Sleeping Risk)
- Services/Plant Room(s)
- Offices
- Retail
- Warehouse
- Sprinkler pump house (B&Q operated)
- External yard & storage shelters
- Sprinkler pump house (Landlord operated)
- Storage
- Roof Space/s
- Unoccupied
- Other - Add to notes
2. Fire Brigade Access
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2.1. Location of the nearest fire station (fire house)
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2.2. Is there access for Emergency Vehicles?
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2.3. If so, from how many sides, via vehicle?
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2.4. If so, from how many sides, via foot?
3. Person Profile
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3.1. Responsible Person (e.g. Landlord/Owner, Employer or person having control of the premises):
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3.2 Local Responsible Person:
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3.3. Maximum number of occupants (all persons on site, including staff and contractors):
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3.4. Approximate number of staff during normal working hours:
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3.5. Approximate number of visitors:
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3.6. Approximate number of contractors/security staff:
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3.7. Are the assessed areas occupied out of normal hours?
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3.8. Number of staff during out of hours periods?
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3.9. Number of visitors during out of hours periods?
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3.10. Number of contractors/security during out of hours periods?
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3.11. Are there any occupants (staff, contractors or visitors) who may be considered a special risk?
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3.11.1. Who is/are at special risk?
- Sleeping occupants
- Dependant In-Patients
- Disabled (Staff)
- Disabled (Service Users)
- Bariatric (Service User)
- Bariatric In-Patients
- Young People (under 18 - employed)
- Young People (under 18 - Service Users)
- Persons with limited mobility
- Persons with Learning Disabilities
- Infants (0-12 months)
- Toddlers (1-3 years)
- Pre-Schoolers (3-5 Years)
- Children (5-13 years)
- Teenagers (13 - 16)
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3.11.2. Are Personal Emergency Evacuation Plans (PEEP) in place for all relevant persons?
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3.11.3. Are Generic Emergency Evacuation Plans (GEEP) in place for all relevant persons?
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Where occupants, staff or visitors are identified as being at special risk, consider how their needs will be catered for in the event of a fire. Where the residual risk remains high and the potential evacuation of any individuals may be compromised, a Personal Emergency Evacuation Plan (PEEP) must be raised.
Fire Hazards (Source of Ignition and Source of Fuel)
4. Electrical
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4.1. Are fixed electrical installations inspected every 5 years as per the Electricity at Work Regulations 1989?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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4.1.1. Is the overall condition summary of the Electrical Installation Condition Report (EICR) at a satisfactory standard?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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4.2. Is Portable Appliance Testing carried out (PAT)?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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4.3. Is the use of personal electrical equipment controlled (charging of mobile phones, vapes, E-bikes etc) ?
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4.4. Is the use of electrical extension leads controlled and are they of the approved type?
5. Smoking
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5.1. Is there evidence of smoking/vaping within the premises boundaries?
- Yes
- No
- N/A
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5.1.1. Is there evidence of smoking within the premises/building?
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5.2. Is 'No Smoking' signage displayed at the entrance or within premises?
6. Arson
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6.1 Is there fire loading in close proximity to the premises or available for ignition by outsiders?
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6.2. Are waste bins located away from the premises and secured?
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6.3. Does basic security against arson by outsiders appear reasonable?
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6.3.1. What security measures are in place to protect against arson?
- Cameras
- Lighting
- Access control
- Security patrols
- 24 hour staffing
7. Portable Heaters
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7.1. Were portable heaters in use at the time of the inspection?
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7.1.1. Do portable heaters appear to be routinely in use?
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7.2. Were portable heaters plugged directly into a wall socket or connected to an extension lead?
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Due to the high power usage of portable electrical heating, it is not safe practice to use them with extension leads. If more than one heater is used by the same extension lead, the power demand will exceed safety limits, greatly increasing the risk of fire.
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7.3. Were the heaters 'in use' located in a safe area away from combustible materials?
8. Cooking
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8.1. Are cooking facilities available for use in the assessed areas?
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8.2. Is the compartmentation in all cooking areas adequate for the level of risk?
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8.3. Are reasonable measures taken to prevent fires as a result of cooking?
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8.4. Is appropriate fire fighting equipment available in the areas where cooking processes are conducted?
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8.5. Is a fume extraction system (domestic or industrial) installed in this area?
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8.5.1. What type of extraction system is installed?
- Domestic - Air filtration and recirculation
- Domestic - Externally ventilated
- Industrial - Externally ventilated
- Unconfirmed - Contact Estates Department for further details.
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8.5.2. Was the system clean and free of oily deposits?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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8.5.2. Is a maintenance schedule in place for the industrial extraction system?
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8.5.3. What was the date of the last service or inspection?
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8.5.4. Were servicing or inspection records available for inclusion in the Fire Safety Management Manual?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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Certificates of maintenance for the cooking fume extraction system can be found on E&F CAFM system
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Certificates of maintenance (or copies) must be obtained from the contractor or landlord and kept in section 4.13 of the Fire Safety Management Manual.
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8.6. Are heat detectors installed in cooking areas?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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8.6.1. Does the fire alarm regularly activate due to cooking processes?
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The fire alarm system must be configured to minimise activations through cooking processes. Your Fire Safety Consultant/Advisor/Engineer will be able to offer further guidance on how the fire alarm should be configured to minimise disruption through unwanted alarm activations.
9. Housekeeping
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9.1 Do combustible materials appear to be separated from ignition sources?
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9.2. Is the standard of housekeeping adequate?
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9.3. Are processes in place to avoid an accumulation of combustible materials or waste?
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9.4. Is there appropriate storage of combustible materials?
10. Dangerous Substances
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10.1. Are any dangerous substances used or stored in the premises?
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10.2. What dangerous substances are stored in the premises?
- Extremely Flammable
- Highly Flammable
- Flammable
- Oxidising
- Explosive Atmosphere
- Explosive Materials
- Other (See Notes)
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10.3. Where are the dangerous substances being stored?
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10.4. Is the storage of dangerous substances appropriate and strictly controlled?
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10.5. Are flammable liquids stored on metal shelves or within flammable cabinets, where required?
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10.6. Where required, are bunds provided for flammable liquids?
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10.9. Do the quantities of flammable substances within the premises support the need for a specific DSEAR (Dangerous Substances and Explosive Atmospheres Regulations) assessment?
11. COSHH
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11.1. Is there a robust Control of Substances Hazardous to Health (COSHH) system in place within the premises?
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11.2. Are relevant Safety Data Sheets available for appropriate persons?
12. Hazards Introduced By Outside Contractors And Building works
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12.1. Are fire safety conditions imposed on outside contractors?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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12.2. Is there satisfactory control over works carried out on the premises by outside contractors (including “hot work” permits)?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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12.1. Was any building work being undertaken at the time of the assessment?
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12.1.1. Has any building work compromised or impacted on the existing evacuation strategy?
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12.1.2. How has the evacuation strategy been affected?
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12.2. Is there satisfactory control over 'hot work' carried out by in-house staff or contractors?
Fire Protection Measures
13. Compartmentation
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13.1. Are there any obvious physical breaches in the premises compartmentation?
14. Means of Escape
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14.1. Are there sufficient final exits to allow unrestricted escape for all occupants?
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The number of exits required in the premises, are based on two factors.
1. The number of occupants.
2. The distance those occupants need to travel to a place of relative safety, then total safety.
If the number of existing exits is reduced (either intentionally or unintentionally), then the number of occupants must be reduced accordingly. Further advice can be obtained from your Fire Safety Assessor/Consultant. -
14.2. Are the exits unimpeded and fitted with a single action door opening mechanism?
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14.3. Do all final fire exits lead to an acceptable place of safety?
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14.4. Do all final exits open in the direction of travel (away from the building)?
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14.4.1. Are any of the inward opening doors likely to be used by more than 60 people?
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Where a final exit door is likely to be used by 60 people or less, it is advised to open in the direction of travel. Where a final exit door is likely to be used by MORE than 60 people, it MUST open in the direction of travel.
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14.5. Is the evacuation likely to include persons at special risk?
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14.5.1. How many dependent occupants are likely to be evacuated as part of the strategy?
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14.5.2. Is the internal escape route and escape width acceptable for dependent/wheel chairs evacuation?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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14.5.3. Is the external escape route (to a place of total safety) suitable for dependent/wheel chair evacuation?
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14.6. Are there any external escape stairs installed as part of the Means Of Escape?
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14.7. Are the escape staircases fit for purpose and in good condition?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
15. Lighting
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15.1. Are emergency lights installed throughout the premise?
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15.1.1. Is the installed emergency lighting fit for purpose?
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15.1.2. Is there evidence available to show the emergency lights are periodically maintained under contract?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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15.1.3. Is there evidence available to show the emergency lights are tested monthly by the occupier or under contract?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
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15.1.4. Are there any outstanding defects to any of the emergency lighting units?
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15.1.5. How many outstanding defects to the emergency lights were identified?
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15.2. Is there sufficient external emergency lighting to illuminate the escape route?
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15.3. Are they periodically tested by an approved contractor or under contract?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
Emergency lighting must be tested both routinely and periodically. Periodic testing is the responsibility of the landlord and consists of a battery life test. Where test switches are available (and accessible), the occupier should conduct and record a simple monthly operational test for each light unit. In areas where test switches are not available (or accessible), the owner/ landlord must assume responsibility for routine testing.
16. Signage
-
16.1. Is the internal escape way-finding signage displayed in sufficient quantities and correct and appropriate?
-
16.2. Is external way-finding signage displayed in sufficient quantities and correct?
-
16.3. Are sufficient Fire Action Notices displayed in key locations by call points and is the hand written information section correct and legible?
-
16.4. Are mandatory Fire Safety Signs installed appropriately? (e.g. 'Fire Door Keep locked/shut) or (Fire Exit Keep Clear)
-
16.5 Is a Fire Assembly Point sign/s displayed?
-
16.5.1 Where is the location of the Fire Assembly Point/s?
17. Portable Fire Extinguishers and Equipment
-
17.1. Are there sufficient portable fire extinguishers available for use?
-
17.2. Is all firefighting equipment unobstructed and available for immediate use?
-
17.3. Were any defects identified with any portable firefighting equipment?
18. Fire Alarm System
-
18.1. Is there a fire alarm system installed across the premises?
-
18.2. Does the fire alarm system provide early warning of fire in parts of the premises other than the areas covered by this risk assessment?
-
18.3. Is the type of fire alarm system appropriate and sufficient for the level of risk?
-
18.4. Is the fire alarm system monitored?
-
18.5. Are building fire and zone plans displayed adjacent to the master fire alarm panel?
-
18.5.1. Are the fire and zone plans easy to read and do they provide sufficient information for staff to readily identify the location of the alarm i.e. Zones?
-
18.6. Are all fire alarm call points and detectors unobstructed?
-
18.7. Are smoke and/or heat detectors sited appropriately for the risk?
-
18.8. Are the fire alarm sound levels (db) appropriate for the risk?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
18.9. Are there any outstanding defects with the fire alarm system?
19. Fixed Suppression Systems
-
19.1. Are fixed fire suppression systems installed within the premises?
-
19.2. Is the suppression system installed throughout or in parts of the premise?
- Installed Throughout
- Installed in Part
- In-Racking System
- Inline with B&Q's sprinkler policy
-
19.2.1. Where are Fixed Suppression Systems installed?
-
19.2.2. Does the installed suppression system have any impact on the areas covered by this assessment?
-
19.3. What type of fire suppression system is installed?
- BS 12845 -sprinkler system - Full coverage
- BS 12845- sprinkler system - Part coverage
- BS 9251 sprinkler system - Full coverage
- BS 9251 sprinkler system - Part coverage
- BS 8489- Water mist - Full coverage
- BS 8489- Water mist - Part coverage
- Ansul system
- Gas system
- Water system
- No details on system type (provided)
-
19.3.1. What type of gas is used in the suppression system?
- IG541 (Inergen)
- IG-55 (Argonite)
- IG-01 (Argon)
- IG-100 (Nitrogen)
- FM200
- CO2
- Novec1230
- Other (See Notes)
- Uncertain
-
19.4. When was the suppression system last serviced?
-
19.5. Did the suppression system appear to be functional and in a good state of repair?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
19.6. Are goods stored 1-metre beneath the suppression systems heads/exit outlets?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
19.7. Are goods stored 500mm beneath any mezzanine and suppression heads/outlets?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
19.8. Does shelf decking under sprinklers have 50:50 gaps to allow heat to rise and water to fall?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
20. Mechanical Fire Protection Systems
-
20.1. Are fire dampers installed?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
20.1.1. What type of fire dampers are installed?
- Fusible link
- Passive heat activated
- Mechanical alarm activated
-
20.1.2. Is evidence available to demonstrate that fire dampers are maintained?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
20.2. Are Automatic Opening Vents (AOV) installed within the premises?
21. Hydrants
-
21.1. Are sufficient hydrants provided within 90-metres of the building?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
21.2. Do the hydrants appear maintained and free from obstruction/vegetation?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
21.3. Is a visible hydrant marker post/plate in place?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
22. Lightning Protection
-
22.1. Does the building have lightning protection installed?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
Management of Fire Safety
23. Procedures and Arrangements
-
23.1. Fire safety is managed by:
-
23.2. Are Competent Person(s) appointed to assist in undertaking the preventative and protective measures? (i.e. relevant general fire precautions)
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
23.3. Are there suitable arrangements to meet the fire and rescue service on arrival and provide relevant information, including that relating to hazards to firefighters?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
23.4. Is a detailed evacuation strategy plan required for these premises?
- Yes - Written strategy in place
- Yes - No strategy in place
- Not required for level of risk
-
23.4.1. What type of evacuation strategy is employed in these premises?
- Simultaneous Evacuation
- Progressive Horizontal Evacuation
- Phased Vertical Evacuation
- Defend in Place
- Delayed Evacuation (Timed Seek and Search)
-
23.4.2. Does it include procedures for disabled persons?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
23.5. Are there suitable arrangements for ensuring that the premises have been evacuated?
-
23.6. Are there sufficient Fire Wardens for the level of risk?
-
23.8. Does the evacuation plan strategy include the use of evacuation aids of any type? i.e. evacuation chairs, ski mats, evacuation lifts etc.
-
23.8.1. What evacuation aids are available for use?
- EvacPads
- EvacOne Mats
- Evac+Chair(s)
- Evacusafe Chair(s)
- Other Evacuation Chair(s)
- Ski Mats/Pads/Sheets
- Standard Wheelchairs
- Bariatric Wheelchairs
- Commodes
-
23.8.2. Have staff received training specific to the type of evacuation aid available for use?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
It is important to ensure staff are periodically trained to use evacuation equipment. Arrange appropriate training as soon as practically possible.
-
23.9. Are there adequate procedures for the evacuation of any disabled person/s who are likely to be present?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
23.10. Are suitable systems in place for reporting and subsequent restoration of safety measures that have fallen below standard?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
24. Fire Safety Log Book
-
24.1. Is a Fire Safety Log Book (of any type) in use?
-
24.2. Would the site benefit from a new Fire Safety Log Book?
-
24.1.1. Is the Fire Safety Log Book held on Paper or Electronic?
-
24.1.2. Is the Fire Safety Log Book well managed and up to date?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
24.1.3. Which fire safety records are not being maintained?
- No evidence found
- Fire drills
- Means of escape checks
- Emergency Escape lighting checks
- Firefighting equipment checks
- Fire Evacuation Aid Checks
- Fire alarm checks
- Training records
- Fixed Electrical
- PAT Records
- Hot works Permit
- Internal and External Fire Exit Doors
- Emergency Door Release
- Other
25. Testing and Maintenance
-
25.1. Is the premises included in the landlord's/owner's planned scheduled maintenance programme?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.1.1. Are there servicing records available for periodic maintenance in the Fire Log Book or held on an Electronic System?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.1.2. Maintenance certificates were available for the following periodic fire safety checks?
- No evidence found
- Fire drills
- Means of escape checks
- Emergency Escape lighting checks
- Firefighting equipment checks
- Fire Evacuation Aid Checks
- Fire alarm checks
- Training records
- Fixed Electrical
- PAT Records
- Hot works Permit
- Internal and External Fire Exit Doors
- Emergency Door Release
- Other
-
landlord/owners will be able to verify that periodic maintenance of fire safety standards is being conducted. Contact the landlord for evidence of servicing and insert any certificates in to the Fire Safety log book. Trust premises can be verified by contacting the trust compliance manager
-
25.2. Is there weekly testing of the fire detection and alarm system?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.3. Is there an annual inspection of the fire alarm system?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.3.1. What was the date of the last service?
-
25.4. Is the emergency lighting system subject to monthly inspection/testing (flick testing)?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.5. Is there evidence to show the emergency lighting is periodically maintained under contract?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.5.5. What was the date of the last service?
-
25.6. Is there weekly testing and periodic inspection of sprinkler installations?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.7. Are there routine checks of final exit doors and/or security fastenings?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.8. Is there an annual inspection and testing of the lightning protection system?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.8.1. What was the date of the last service?
-
25.9. Have fire extinguishers been serviced within the last 12 months?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.9.1 What was the date of the last service?
-
25.10. Is evidence available to demonstrate that the Automatic Opening Vents (AOV's) are maintained?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
25.10.1 What was the date of the last service?
26. Training and Drills
-
26.1. Is there evidence to demonstrate staff have received annual fire training specific to the level of risk?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
26.2. Are all staff given periodic “refresher training” at suitable intervals?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
26.3. Are staff with special responsibilities (e.g. Fire Wardens) given additional training?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
26.4. Has there been a need to deliver bespoke fire safety training based on the level of risk?
-
26.4.1. What specialist fire safety training have they received?
-
26.5. Is there evidence that a fire evacuation training/drill has been conducted within the last 6/12 months?
- Compliant
- Non-compliant
- Mitigated
- Uncertain
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor at the time of inspection.
- Details/Evidence held electronically by the Maintenance Department/Contractor - Evidence not visually seen by the Assessor, but positive response given.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor, but positive response given verbally.
- Details/Evidence held electronically by Responsible Person - Evidence not visually seen by the Assessor.
- Details/Evidence held electronically by Landlord/Owner - Evidence not visually seen by the Assessor, but positive response given verbally.
- Not Required
-
26.5.1. What was the date of the last fire drill?
-
A fire drill must be completed without delay and recorded in the Fire Safety Management Manual.
Conclusion
-
It can be concluded, with the implementation of the actions/recommendations within the timescales provided, that the building is a safe environment which is broadly compliant with the relevant legislation.
It must be noted that if the recommendations are not implemented within the required timescales, persons within the risk assessed building will be at a greater life risk should a fire incident occur. -
Additional Information:
-
Details:
Bibliography - Standards Publications
-
For dated references, only the edition cited applies. For undated references, the latest edition of the referenced document (including any amendments) applies.
BS 2655, Specification for lifts, escalators, passenger conveyors and paternosters. General requirements for electric, hydraulic and hand-powered lifts
BS 5266-1, Emergency lighting – Part 1: Code of practice for the emergency lighting of premises
BS 5306-1, Code of practice for fire extinguishing installations and equipment on premises – Part 1: Hose reels and foam inlets
BS 5306-8, Fire extinguishing installations and equipment on premises – Part 8: Selection and installation of portable fire extinguishers – Code of practice
BS 5499-4, Safety signs – Part 4: Code of practice for escape route signing
BS 5499-10, Guidance for the selection and use of safety signs and fire safety notices
BS 5588-5 (withdrawn), Fire precautions in the design, construction and use of buildings – Access and facilities for fire-fighting
BS 5655, Lifts and service lifts – Safety rules for the construction and installation of electric lifts
BS 5839-6, Fire detection and fire alarm systems for buildings – Part 6: Code of practice for the design, installation, commissioning and maintenance of fire detection and fire alarm systems in domestic premises
BS 7273-4, Code of practice for the operation of fire protection measures – Part 4: Actuation of release mechanisms for doors
BS 7273-6, Code of practice for the operation of fire protection measures – Part 6: Fire detection and fire alarm systems – Interface with ancillary systems and equipment
BS 7671, Requirements for Electrical Installations – IET Wiring Regulations
BS 7974:2019, Application of fire safety engineering principles to the design of buildings – Code of practice
BS 8414-1, Fire performance of external cladding systems – Part 1: Test method for non-loadbearing external cladding systems fixed to, and supported by, a masonry substrate
BS 8414-2, Fire performance of external cladding systems – Part 2: Test method for non-loadbearing external cladding systems fixed to, and supported by, a structural steel frame
BS 8899:2016, Improvement of fire-fighting and evacuation provisions in existing lifts – Code of practice
BS 9997, Fire risk management systems – Requirements with guidance for use
BS 9999:2017, Code of practice for fire safety in the design, management and use of buildings
BS EN 81-72:2020, Safety rules for the construction and installation of lifts – Particular applications for passenger and goods passenger lifts – Part 72: Firefighters lifts
BS EN 1838, Lighting applications – Emergency lighting
BS EN 12845, Fixed fire-fighting systems – Automatic sprinkler system – Design, installation and maintenance.
BS EN 13501-1:2007+A1:2009, Fire classification of construction products and building elements – Part 1: Classification using test data from reaction to fire tests
BS EN 50172 (BS 5266-8), Emergency escape lighting systems
BS EN 62305 (all parts), Protection against lightning
BS EN ISO 7010, Graphical symbols – Safety colours and safety signs – Registered safety signs
PAS 79-2:2020, Fire risk assessment – Part 2: Housing – Code of practice
PAS 9980, Fire risk appraisal and assessment of external wall construction of existing blocks of flats – Code of practice
Other Publications
-
[1] GREAT BRITAIN. Regulatory Reform (Fire Safety) Order 2005. London: The Stationery Office.
[2] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Offices and shops. London: The Stationery Office, 2006.
[3] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Factories and warehouses. London: The Stationery Office, 2006.
[4] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Sleeping accommodation. London: The Stationery Office, 2006.
[5] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Residential care. London: The Stationery Office, 2006.
[6] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Educational premises. London: The Stationery Office, 2006.
[7] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Small and medium places of assembly. London: The Stationery Office, 2006.
[8] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Large places of assembly. London: The Stationery Office, 2006.
[9] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Theatres, cinemas, concert halls and similar premises. London: The Stationery Office, 2006.
[10] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Outdoor events and venues. London: The Stationery Office, 2006.
[11] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Healthcare premises. London: The Stationery Office, 2006.
[12] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Transport premises and facilities. London: The Stationery Office, 2007.
[13] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Animal premises and stables. London: The Stationery Office, 2007.
[14] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Fire safety – Risk assessment – Open air events and venues. London: The Stationery Office, 2007.
[15] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT (DCLG). Do you have paying guests? London: Crown Copyright, 2008.
[16] SCOTLAND. Fire (Scotland) Act 2005. Edinburgh: The Stationery Office.
[17] SCOTLAND. Fire Safety (Scotland) Regulations 2006. Edinburgh: The Stationery Office.
[18] SCOTLAND. Practical fire safety guidance for existing non-residential premises. Edinburgh: Scottish Government, 2017.
[19] SCOTLAND. Fire safety guidance for existing premises with sleeping accommodation. Edinburgh: Scottish Government, 2018.
[20] SCOTLAND. Fire safety guidance for care homes. Edinburgh: Scottish Government, 2014.
[21] SCOTLAND. Fire safety guidance: evacuating disabled people from buildings. Edinburgh: Scottish Government, 2014.
[22] NORTHERN IRELAND. Fire and Rescue Services (Northern Ireland) Order 2006. Belfast: The Stationery Office.
[23] NORTHERN IRELAND. Fire Safety Regulations (Northern Ireland) 2010. Belfast: The Stationery Office.
[24] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Animal premises. Belfast: NIFRS, 2017.
[25] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Educational premises. Belfast: NIFRS, 2017.
[26] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Factories and warehouses. Belfast: NIFRS, 2017.
[27] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Healthcare premises. Belfast: NIFRS, 2017.
[28] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Large places of assembly. Belfast: NIFRS, 2017.
[29] DEPARTMENT OF HEALTH, SOCIAL SERVICES AND PUBLIC SAFETY. Fire safety risk assessment – Offices and shops. Crown Copyright, 2013.
[30] DEPARTMENT OF HEALTH, SOCIAL SERVICES AND PUBLIC SAFETY. Fire safety risk assessment – Open air events and venues. Crown Copyright, 2013.
[31] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Residential care premises. Belfast: NIFRS, 2017.
[32] DEPARTMENT OF HEALTH, SOCIAL SERVICES AND PUBLIC SAFETY. Fire safety risk assessment – Sleeping accommodation. Crown Copyright, 2013.
[33] DEPARTMENT OF HEALTH, SOCIAL SERVICES AND PUBLIC SAFETY. Fire safety risk assessment – Small and medium places of assembly. Crown Copyright, 2013.
[34] DEPARTMENT OF HEALTH, SOCIAL SERVICES AND PUBLIC SAFETY. Fire safety risk assessment – Theatres, cinemas and similar premises. Crown Copyright, 2013.
[35] NORTHERN IRELAND FIRE & RESCUE SERVICE. Fire safety risk assessment – Transport premises and facilities. Belfast: NIFRS, 2017.
[36] DEPARTMENT OF HEALTH. Firecode – Fire safety in the NHS – Health Technical Memorandum 05-03: Operational provisions – Part K: Guidance on fire risk assessments in complex healthcare premises. Crown Copyright, 2013.
[37] SCOTLAND. NHS Scotland Firecode – Scottish Health Technical Memorandum 86 – Fire risk assessment. Edinburgh: Health Facilities Scotland, 2013.
[38] NORTHERN IRELAND. HTM (NI Firecode) 84 – Fire risk assessment in residential care premises. Health Estates Investment Group 2010.
[39] FIRE INDUSTRY ASSOCIATION. Fire risk assessors – Standard scope of services. Hampton: FIA, 2014.
[40] DEPARTMENT FOR COMMUNITIES AND LOCAL GOVERNMENT. Building a safer future – Independent review of building regulations and fire safety: Final report. Crown Copyright, 2018.7
[41] HEALTH AND SAFETY EXECUTIVE. Good practice and pitfalls in risk assessment. Sudbury: HSE Books, 2003.
[42] INSTITUTION OF ENGINEERING AND TECHNOLOGY (IET). Inspection and testing. Guidance Note 3. Eighth edition. Stevenage: IET, 2018.
[43] HM PRISON AND PROBATION SERVICE. Fire safety in HMPPS custodial premises. London: HM Prison and Probation Service, 2020.8
[44] DEPARTMENT FOR CHILDREN, SCHOOLS AND FAMILIES. Building Bulletin 100: Design for fire safety in schools. Crown Copyright, 2007.
[45] MINISTRY OF HOUSING, COMMUNITIES AND LOCAL GOVERNMENT. The Building Regulations 2010 – Approved Document B: Fire safety – Volume 1: Dwellings and Volume 2: Buildings other than dwellings. 2019 edition for use in England. Crown Copyright, 2019.
[46] SCOTLAND. Building (Scotland) Regulations 2004. Edinburgh: The Stationery Office.
[47] GREAT BRITAIN. Building Regulations 2010. London: The Stationery Office.
[48] GREAT BRITAIN. Building (Amendment) Regulations 2018. London: The Stationery Office.
[49] GREAT BRITAIN. Fire Precautions Act 1971. London: HMSO.9
[50] SCOTLAND. Fire safety design summary 2017. Edinburgh: CEU, 2017.
[51] The Fire Services (Guernsey) Law 1989.
[52[ Fire Precautions (Jersey) Law 1977 .
Assessor Signature
-
Assessors Name and Signature:
-
QA Name and Signature:
-
The quality assurance of this Fire Risk Assessment is of the spelling and grammar used within this report only.
-
Peer Review Name and Signature:
-
Peer review Type:
-
The peer review of this Fire Risk Assessment has been undertaken by a competent person:
- Table top involves the peer review of the content within this report to ensure suitable and sufficient advice has been provided to aid in the risk reduction to both the property and life safety of relevant persons.
- Site visit involves a competent person attending the premises/site, pertaining to this Fire Risk Assessment report, in order to ensure both the content and significant findings have been gathered to provide a suitable and sufficient Fire Risk Assessment.
