Fire Risk Assessment

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  The Fire (Scotland) Act 2005 & The Fire Safety (Scotland) Regulations 2006
  BS 9999: 2017 – Fire safety in design, management, and use of buildings
  Health & Safety at Work Act 1974
  
  BS 5499-10: 2014 Safety Signs including fire safety signs
  BS 5499-4: 2013 Code of Practice for Escape route signs
  BS EN ISO 7010: 2011 (Replaces The Health & Safety (Safety Signs and Signals) Regulations 1996)
  Electricity at Work Regulations 1989
  Equalities Act (2010) Building Standards Technical Handbook 2022: Non-Domestic
  BS 5839-6: 2019 Fire Detection and Alarm Systems
  BS 5266-1: 2016 Emergency Lighting
  BS 5306-3: 2017 Fire extinguishing installations and equipment on premises…
  BS 5588-1: Fire Precautions in the design, construction, and use of buildings. Code of Practice for residential buildings
  BS = British Standard
  EM = European Standard
  ISO = International Standards Organization

Legal Requirements.

• 
  The effect of the regulations is that not only does the employer need to make suitable arrangements for fire precautions in the workplace; they should also undertake a
  Risk Assessment of the workplace with particular regard to fire safety.
  The effect of this risk is that the employer will identify those areas, if any, which need attention to lessen the risk to employees and visitors to the premises from the fire.
  The Fire (Scotland) Act 2005 Section 53 contains an employer’s duty to ensure the fire safety of employees in respect of a workplace. The effect of this section is to give
  employers responsible for the safety of their employees in case of fire. This applies even where others also have obligations in respect of the premises. An employer’s
  obligations in respect of the fire safety of non-employees sit within section 54.
  The Fire (Scotland) Act 2005 Section 54 identifies the persons who have responsibility for the fire safety of premises to which Part 3 applies, to ensure the fire safety of
  ‘relevant persons’ in relevant premises. “Relevant persons” are persons who are or may be lawfully on the premises and persons in, or who may be in, the immediate vicinity of
  the premises whose safety would be at risk in the event of a fire in the premises.

Guidance.

• From The Fire (Scotland) Act 2005 the Risk Assessment must comply with the following:
  1. Employers must carry out a Risk Assessment to identify risks to employees at work and others in connection with the undertaking.
  2. The employer must review the assessment if there have been changes to the premises, work processes, or where the assessment is no longer valid.
  3. If there are five or more employees then the significant findings must be recorded.
  4. Employers must appoint a competent person(s) to assist them to comply with their obligations. (A competent employee should be used in preference to a nonemployee).
  5. Employers who share buildings must make all employers in the building aware of the risks they have identified.
  6. The employer should advise any contractors’ employers of any fire risks and the measures taken to comply with The Fire (Scotland) Act 2005 & The Fire Safety
  (Scotland) Regulations 2006.
  
  7. The employer should provide his/her employees with information regarding the risks identified and the measures taken to ensure their safety.
  NB These notes are a précis of the requirements and are not intended to give the strict legal interpretation of the regulations. Reference should be made to the
  Regulations themselves and any Home Office published guidance for such purposes.

Part 1: GENERAL INFORMATION

The responsible person for fire safety

• Name of the responsible person

• Contact details of responsible person

1 The Building

• Number of Floors

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Floor area: (m2 per floor)

• Floor area: (m2 total)

• Brief details of construction:

• Occupancy type:

2 The occupants

• Maximum number of occupants:

• Maximum number of occupants at any given time:

• Maximum number of members of the public at one time:

3 Occupants at special risk

• Number of children employed at the premises?

• Number of sleeping occupants?

• Number of disabled occupants?

• Number of occupants in remote areas?

• Number of lone workers?

4 Previous Fire loss experience

• Any previous history of fire loss in the premises. (If any history, give details)

  Yes

  No

  N/A

5 Other relevant background

• Any residential properties in or attached to the building

  Yes

  No

  N/A

• Is there a prohibition notice in force? (if yes, give details and date of issue)

  Yes

  No

  N/A

• Is there an alteration notice in force? (if yes give details and date of issue)

  Yes

  No

  N/A

• Is there an enforcement notice in force? (if yes give date of issue and date of when work is to be completed by)

  Yes

  No

  N/A

Part 2: FIRE HAZARDS AND ELIMINATION OR CONTROL

6 Electrical sources of ignition

• Are reasonable measures taken to prevent fires of electrical origin?

  Yes

  No

  N/A

• Is the fixed wiring installation periodically tested and inspected?

  Yes

  No

  N/A

• Are portable appliances tested/inspected?

  Yes

  No

  N/A

• Is there a suitable policy about the use of personal electrical appliances?

  Yes

  No

  N/A

• Is there a suitable limitation on the use of trailing leads and adapters?

  Yes

  No

  N/A

• Is all electrical equipment tested and records on site

  Yes

  No

  N/A

7 Smoking

• Are reasonable measures taken to prevent fires as a result of smoking?

  Yes

  No

  N/A

• Is smoking prohibited in the building?

  Yes

  No

  N/A

• Are there suitable arrangements made for those who wish to smoke?

  Yes

  No

  N/A

• Is the smoking policy being adhered to?

  Yes

  No

  N/A

• Is the appropriate smoking prohibition notice displayed at the building's entrance?

  Yes

  No

  N/A

8 Arson

• Does the basic security against arson appear reasonable?

  Yes

  No

  N/A

• Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  Yes

  No

  N/A

9 Portable heaters and heating installation

• Is the use of portable heaters avoided as far as reasonably practicable?

  Yes

  No

  N/A

• If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  Yes

  No

  N/A

• If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  Yes

  No

  N/A

• Are fixed heating installations subject to regular maintenance?

  Yes

  No

  N/A

10 Cooking facilities

• Are reasonable measures taken to prevent cooking fires?

  Yes

  No

  N/A

• Are filters changed and ductwork cleaned regularly?

  Yes

  No

  N/A

• Are suitable extinguishers available?

  Yes

  No

  N/A

11 Lightning

• Does the building have lightning protection system if required? (if yes has it been tested and are records of testing kept)

  Yes

  No

  N/A

12 Other significant ignition sources that warrant consideration

• List any other ignition sources:

13 Housekeeping

• Is the standard of housekeeping adequate?

  Yes

  No

  N/A

• Are combustible materials separated from ignition sources?

  Yes

  No

  N/A

• Is the unnecessary accumulation of combustibles and waste avoided?

  Yes

  No

  N/A

• Is there appropriate storage of hazardous materials?

  Yes

  No

  N/A

• Are combustible materials stored appropriately?

  Yes

  No

  N/A

14 Hazards introduced by contractors and building works

• Is there sufficient control over works by contractors (e.g. Permits to work & hot works permits)?

  Yes

  No

  N/A

• Are there arrangements for the safe storage of gas bottles and others hazardous materials?

  Yes

  No

  N/A

• Are fire safety conditions and instructions communicated to contractors?

  Yes

  No

  N/A

15 Dangerous Substances

• Are there any dangerous substances on the premises?

  Yes

  No

  N/A

• Has the risk to relevant persons been adequately eliminated or reduced?

  Yes

  No

  N/A

Part 3: FIRE PROTECTION MEASURES

16 Means of escape

• Is the building provided with adequate means of escape in case of fire?

  Yes

  No

  N/A

• Are there sufficient exits?

  Yes

  No

  N/A

• Are exits easily and immediately openable where necessary?

  Yes

  No

  N/A

• Do fire exits open in the direction of travel where necessary?

  Yes

  No

  N/A

• Have sliding or revolving doors been avoided as fire exits?

  Yes

  No

  N/A

• Are there adequate means of securing exits?

  Yes

  No

  N/A

• Are there reasonable distances of travel where there is a single direction of travel?

  Yes

  No

  N/A

• Are there reasonable distances of travel where there are alternative means of escape?

  Yes

  No

  N/A

• Are escape routes adequately protected?

  Yes

  No

  N/A

• Are there suitable fire precautions for all inner rooms?

  Yes

  No

  N/A

• Are escape routes unobstructed?

  Yes

  No

  N/A

• Are there suitable means of escape for disabled occupants?

  Yes

  No

  N/A

17 Measures to limit fire spread and development.

• Is there a sufficient standard of compartmentation and sub-compartmentation?

  Yes

  No

  N/A

• Are linings that promote fire spread avoided as far as reasonably practicable?

  Yes

  No

  N/A

18 Escape lighting

• Is there a reasonable standard of escape lighting provided?

  Yes

  No

  N/A

19 Fire safety signs and notices

• Are fire safety signs and notices suitable and sufficient?

  Yes

  No

  N/A

20 Means of giving warning in the event of fire

• Is a manually operated electrical fire alarm system provided?

  Yes

  No

  N/A

• Is automatic fire detection provided?

  Yes

  No

  N/A

• Is there remote transmission of alarm signals?

  Yes

  No

  N/A

21 Manual fire extinguishing appliances

• Is there suitable and sufficient provision of portable fire extinguishers?

  Yes

  No

  N/A

• Are hose reels provided?

  Yes

  No

  N/A

22 Relevant automatic fire extinguishing systems

• Type of system:

• Comments and observations:

23 Facilities, equipment and devices for the protection of Fire-Fighters

• Types of facilities:

• Comments and observations:

Part 4: MANAGEMENT OF FIRE SAFETY

24 Procedures and arrangements

• Person responsible for fire safety:

• Are there competent persons available to assist in implementing fire safety arrangements?

  Yes

  No

  N/A

• Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  Yes

  No

  N/A

• Fire Emergency Plan in place and details recorded?

  Yes

  No

  N/A

• Does the plan take account of other Fire Emergency Plans applicable in the building?

  Yes

  No

  N/A

• Is the Fire Emergency Plan readily available for staff to read?

  Yes

  No

  N/A

• Are there persons nominated to respond to a fire situation and assist with evacuation

  Yes

  No

  N/A

• Is there a procedure for providing a Personal Emergency Evacuation Plan (PEEP) if required for any service user.

  Yes

  No

  N/A

• Is there appropriate liaison with the fire service?

  Yes

  No

  N/A

• Do routine in-house inspections of fire precautions take place?

  Yes

  No

  N/A

25 Training and drills

• Are staff given instruction on induction?

  Yes

  No

  N/A

• Do staff receive periodic refresher training at suitable intervals?

  Yes

  No

  N/A

• Are staff with special responsibilities given appropriate training, eg Fire marshals or Wardens.

  Yes

  No

  N/A

• Are fire drills carried out at appropriate intervals?

  Yes

  No

  N/A

26 Testing and maintenance

• Is the workplace adequately maintained?

  Yes

  No

  N/A

• Is there weekly testing and periodic servicing of the fire detection and alarm system?

  Yes

  No

  N/A

• Is there monthly, six-monthly and annual testing of the emergency lighting?

  Yes

  No

  N/A

• Is there annual maintenance and testing of fire extinguishing equipment?

  Yes

  No

  N/A

• Is there annual inspection and test of the lightning protection system?

  Yes

  No

  N/A

• Is there six monthly and annual testing of wet/dry risers?

  Yes

  No

  N/A

• Is there weekly testing and periodic inspection of sprinkler installations?

  Yes

  No

  N/A

• Is there routine checks of fire doors and final exit doors?

  Yes

  No

  N/A

• Other relevant inspection and test

27 Records

• Are there records of fire drills?

  Yes

  No

  N/A

• Are there records of fire training?

  Yes

  No

  N/A

• Are there records of fire alarm tests?

  Yes

  No

  N/A

• Are there records of emergency lighting tests?

  Yes

  No

  N/A

• Are there records of maintenance and testing of other fire protection systems?

  Yes

  No

  N/A

Part 5: RISK RATING AND RECOMMENDATIONS

Risk Items

• Item 1

• Probability (likelihood of fire)

  1 = Highly unlikely

  2 = Unlikely

  3 = Possible

  4 = Likely

  5 = Almost certain

• Consequence (impact on life safety)

  Select 1 = Minor injury (No 1st Aid) 2 = Minor injury (1st Aid) 3 = Injury (Dr/Hospital treatment) 4 = Major injury (Disability) 5 = Fatality

  • 1 = Minor injury (No 1st Aid)
  • 2 = Minor injury (1st Aid)
  • 3 = Injury (Dr/Hospital treatment)
  • 4 = Major injury (Disability)
  • 5 = Fatality

• Risk rating score (probability x consequence)

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25

• Recommendations

• Action

Re-Assessment

• Received on behalf of client.

  Sign

• Fire Risk Assessor

  Sign

• Recommended date for re-assessment

  Date