Title Page

  • Address

  • Who is the landlord for this property?

  • Please give details here

  • Conducted on

  • Inspected by:

External Front

External Front

  • Take a picture of the whole property, including the roof

  • Is the front of the house clean and free from rubbish?

  • Take pictures of the issue

  • Any Extra Comments - External Front?

  • Take a picture of the problem

  • Write down what the issue is

Entrance

  • Does the front door unlock, open, close and lock easily?

  • Does the front door have a thumb turn on the inside?

  • Does the front door open straight into the hallway

  • Take pictures of the hallway looking into the house, and another looking back at the back door

  • Does the light work?

  • Is the entrance hall clean and tidy?

  • Are there items blocking the escape route?

  • Take a picture

  • Any Extra Comments - Entrance Hall?

  • Take a picture of the issue

  • Write details of the issue

Flat 1

  • Location of Flat 1

Utility Meters/Consumer Unit/Boiler

  • Where is the gas meter located?

  • Describe where the Gas meter is.

  • Take a picture of the Gas meter so you can see its location.

  • Can you get access to the Gas meter?

  • Enter Gas Meter Reading (you may have to press and hold A for 10 seconds, press Number 6 to scroll through all screens) and/or 9 then take picture of reading after the word VOLUME

  • Take a photo of the Gas Meter reading

  • Why can you not get access?

  • Make arrangements for issue to be resolved so you can come back later

  • Where is the Electricity meter located?

  • Describe where the Electricity meter is.

  • Take a picture of the Electricity meter so you can see its location.

  • Can you get access to the Electricity meter?

  • Why can you not access it?

  • Make arrangements for issue to be resolved so you can come back later

  • Enter Electric Meter Reading - if more than one screen, separate each reading with '/'. Also press 9 and take pic of reading after the word IMP KWH

  • Take a photo of the reading - take photos of all the screens, as we may need more than one reading.

Electrical Circuits

  • Where is the circuit board located?

  • Describe where the circuit board is.

  • Take a picture of the circuit board so that you can see its location and see the information clearly.

Boiler

  • Where is the boiler located?

  • Enter exact location

  • Take pictures of the Boiler so you can see make and model and any screen

  • Is there a carbon monoxide detector fitted near the boiler?

  • Take a picture showing boiler and detector

  • REPORT THIS. Ensure a carbon monoxide alarm is equipped in any room used as living accommodation which contains a fixed combustion appliance (excluding gas cookers).

  • Any Extra Comments?

  • Enter details

Living Room

  • Is there a Living Room?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Is there any sign of condensation or damp in the Living Room?

  • What is showing signs of condensation/ damp damage in the Living Room?

  • Is this because of the lifestyle of the household?

  • Is any furniture in the Living Room damaged?

  • Take pictures of the damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the floor covering damaged at all in the Living Room?

  • Take pictures of the damage in the Living Room

  • Is the Living Room clean and tidy?

  • Does the Living Room light work

  • Living Room Door(s) - Take photos of both sides of the door(s) and the door frames at both sides

  • How many doors are there in the living room?

  • Living Room door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact in the Living Room?

  • Describe the faults here - Living Room Door

  • Take pictures of the faults -Living Room Door

  • Report these faults to the office

  • Take a photo of the fire door, showing the full door and surrounding frame on both sides

  • Take pictures of the door and frame

  • Any Extra Comments - Living Room?

  • Enter details of the problem here - Living Room

  • Take photos of the problem - Living Room

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  • Is there a dining area?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Does the light work?

  • Is there any sign of condensation or damp in the Dining Room?

  • What is showing signs of condensation/damp damage in the Dining Room?

  • Is this because of the lifestyle of the household?

  • Is any furniture in the Dining Room damaged?

  • Take pictures of the damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the floor covering damaged at all in the Dining Room?

  • Take pictures of the damage

  • Is the Dining Room clean and tidy?

  • Dining Room door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact - Dining Room?

  • Describe the faults here - Dining Room

  • Take photos of the problems -Dining Room

  • Issue works to have the faults rectified.

  • Take pictures to show the Dining area, and condition of the area.

  • Is the Dining area clean and tidy?

Kitchen

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the Kitchen and appliances

  • Does the light work?

  • Is there any sign of condensation or damp damage in the Kitchen?

  • What is showing signs of condensation/damp damage in the Kitchen?

  • Is this because of the lifestyle of the household?

  • Is the decor in the Kitchen damaged?

  • Take pictures of the decor issue -Kitchen.

  • Write details of the decor issue -Kitchen

  • Worktop in good condition? Poke behind sinks to check that area.

  • Take pictures of the worktop issue.

  • Write details of the worktop issue

  • Is any furniture or units in the Kitchen damaged?

  • Take pictures of the kitchen furniture/kitchen units issue.

  • Are any of the kitchen appliances in bad condition?

  • Take pictures of the kitchen appliances that are showing damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the Kitchen floor covering damaged at all?

  • Take pictures of the damage to the Kitchen floor.

  • Is the Kitchen Clean and Tidy

  • Is there a fire blanket, fixed to the wall in an appropriate place?

  • Arrange for Fire blanket to be supplied and or fitted to the wall in an appropriate place

  • Kitchen Door(s) - Take photos of both sides of the door(s) and the door frames at both sides

  • How many INTERNAL doors are there in the Kitchen?

  • Kitchen door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact in the Living Room?

  • Describe the faults here

  • Take pictures of the faults

  • Report these faults to the office

  • Take pictures of the door and frame

  • Any Extra Comments - Kitchen?

  • Give details here

  • Take photos

Bathroom

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation damage in the Bathroom?

  • What is showing signs of condensation damage in the Bathroom?

  • Is the decor in the downstairs Bathroom damaged?

  • Take pictures of the damage in the Bathroom

  • Is the floor covering damaged at all in the Bathroom?

  • Take pictures to show the damage in the Bathroom

  • Is the toilet in bad condition in the Bathroom?

  • Take a picture of the toilet with the seat up.

  • Is the Bathroom clean and tidy?

  • Any Extra Comments - Bathroom?

  • Enter details of the problem here - Bathroom

  • Take photos of the problem -Bathroom

External Rear

  • Is there a rear exit to the property or is it a flat without a back door?

  • Is the back door in good condition?

  • Take a photo of both sides of the back door

  • Does the back door have a thumb turn

  • A thumb turn needs to be fitted to the inside of the door to enable quick escape in an emergency

  • Take pictures of the back of the house and the roof and chimney

  • Any water marks on the walls at the back of the house that could mean a leak?

  • Take enough pictures of the back yard/garden to get everything in

  • Is the rear yard/ garden clean and tidy with no rubbish?

  • Take pictures

  • If there are brick walls in the garden, give them a slight push to make sure they are safe and secure

  • Take photos of the issue

  • Make notes of the issue

  • Report this to the office as a high priority repair

  • Any Extra Comments - External Rear?

  • Enter details of the problem here -External Rear

  • Take photos of the problem - External Rear

Bedroom 1

  • Where is bedroom 1?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 1?

  • What is showing signs of condensation/damp damage in bedroom 1?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 1?

  • Take pictures

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the decor damaged?

  • Take pictures of the damage

  • Is the floor covering in Bedroom 1 damaged?

  • Take pictures of the damage

  • Is any furniture in Bedroom 1 damaged?

  • Take pictures of the damage

  • Is Bedroom 1 clean and tidy?

  • Take photos

  • Bedroom 1 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact?

  • Describe the faults here

  • Take photos of the problems

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 1?

  • Enter details of the problem here

  • Take photos of the problem

Bedroom 2

  • Is there a second bedroom?

  • Where is bedroom 2?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 2?

  • What is showing signs of condensation/damp damage?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 2?

  • Take Photos

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the decor in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is the floor covering in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is any furniture in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is Bedroom 2 clean and tidy?

  • Take photos - Bedroom 2

  • Bedroom 2 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact bedroom 2?

  • Describe the faults here - Bedroom 2

  • Take photos of the problems - Bedroom 2

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 2?

  • Enter details of the problem here - Bedroom 2

  • Take photos of the problem - Bedroom 2

Bedroom 3

  • Is there a third bedroom?

  • Where is bedroom 3?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 3?

  • What is showing signs of condensation/damp damage in bedroom 3?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 3?

  • Take a picture

  • Are any of the electrical sockets damaged?

  • Take pictures

  • Report this to the office as a high priority repair

  • Is the decor in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is the floor covering in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is any furniture in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is Bedroom 3 clean and tidy?

  • Take photos - Bedroom 3

  • Bedroom 3 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact bedroom 3?

  • Describe the faults here - Bedroom 3

  • Take photos of the problems - Bedroom 3

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 3?

  • Enter details of the problem here - Bedroom 3

  • Take photos of the problem - Bedroom 3

Stairs and Landing

  • Are any stairs part of the flat?

  • Any loose floorboards or treads?

  • Give details

  • Are handrails secure and intact?

  • Give details

  • Any cracking/damage to ceiling and walls?

  • Give details

  • Any damp/mould to ceiling and walls?

  • Give details

  • Is the décor acceptable?

  • Enter details here

  • Is the floor covering acceptable?

  • Enter details here

  • Is the area clean and tidy?

  • Any Extra Comments?

  • Enter details

Flat 2

  • Location of Flat 2

Utility Meters/Consumer Unit/Boiler

  • Where is the gas meter located?

  • Describe where the Gas meter is.

  • Take a picture of the Gas meter so you can see its location.

  • Can you get access to the Gas meter?

  • Enter Gas Meter Reading (you may have to press and hold A for 10 seconds, press Number 6 to scroll through all screens) and/or 9 then take picture of reading after the word VOLUME

  • Take a photo of the Gas Meter reading

  • Why can you not get access?

  • Make arrangements for issue to be resolved so you can come back later

  • Where is the Electricity meter located?

  • Describe where the Electricity meter is.

  • Take a picture of the Electricity meter so you can see its location.

  • Can you get access to the Electricity meter?

  • Why can you not access it?

  • Make arrangements for issue to be resolved so you can come back later

  • Enter Electric Meter Reading - if more than one screen, separate each reading with '/'. Also press 9 and take pic of reading after the word IMP KWH

  • Take a photo of the reading - take photos of all the screens, as we may need more than one reading.

Electrical Circuits

  • Where is the circuit board located?

  • Describe where the circuit board is.

  • Take a picture of the circuit board so that you can see its location and see the information clearly.

Boiler

  • Where is the boiler located?

  • Enter exact location

  • Take pictures of the Boiler so you can see make and model and any screen

  • Is there a carbon monoxide detector fitted near the boiler?

  • Take a picture showing boiler and detector

  • REPORT THIS. Ensure a carbon monoxide alarm is equipped in any room used as living accommodation which contains a fixed combustion appliance (excluding gas cookers).

  • Any Extra Comments?

  • Enter details

Living Room

  • Is there a Living Room?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Is there any sign of condensation or damp in the Living Room?

  • What is showing signs of condensation/ damp damage in the Living Room?

  • Is this because of the lifestyle of the household?

  • Is any furniture in the Living Room damaged?

  • Take pictures of the damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the floor covering damaged at all in the Living Room?

  • Take pictures of the damage in the Living Room

  • Is the Living Room clean and tidy?

  • Does the Living Room light work

  • Living Room Door(s) - Take photos of both sides of the door(s) and the door frames at both sides

  • How many doors are there in the living room?

  • Living Room door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact in the Living Room?

  • Describe the faults here - Living Room Door

  • Take pictures of the faults -Living Room Door

  • Report these faults to the office

  • Take a photo of the fire door, showing the full door and surrounding frame on both sides

  • Take pictures of the door and frame

  • Any Extra Comments - Living Room?

  • Enter details of the problem here - Living Room

  • Take photos of the problem - Living Room

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  • Is there a dining area?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Does the light work?

  • Is there any sign of condensation or damp in the Dining Room?

  • What is showing signs of condensation/damp damage in the Dining Room?

  • Is this because of the lifestyle of the household?

  • Is any furniture in the Dining Room damaged?

  • Take pictures of the damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the floor covering damaged at all in the Dining Room?

  • Take pictures of the damage

  • Is the Dining Room clean and tidy?

  • Dining Room door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact - Dining Room?

  • Describe the faults here - Dining Room

  • Take photos of the problems -Dining Room

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Take pictures to show the Dining area, and condition of the area.

  • Is the Dining area clean and tidy?

Kitchen

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the Kitchen and appliances

  • Does the light work?

  • Is there any sign of condensation or damp damage in the Kitchen?

  • What is showing signs of condensation/damp damage in the Kitchen?

  • Is this because of the lifestyle of the household?

  • Is the decor in the Kitchen damaged?

  • Take pictures of the decor issue -Kitchen.

  • Write details of the decor issue -Kitchen

  • Worktop in good condition? Poke behind sinks to check that area.

  • Take pictures of the worktop issue.

  • Write details of the worktop issue

  • Is any furniture or units in the Kitchen damaged?

  • Take pictures of the kitchen furniture/kitchen units issue.

  • Are any of the kitchen appliances in bad condition?

  • Take pictures of the kitchen appliances that are showing damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the Kitchen floor covering damaged at all?

  • Take pictures of the damage to the Kitchen floor.

  • Is the Kitchen Clean and Tidy

  • Is there a fire blanket, fixed to the wall in an appropriate place?

  • Arrange for Fire blanket to be supplied and or fitted to the wall in an appropriate place

  • Kitchen Door(s) - Take photos of both sides of the door(s) and the door frames at both sides

  • How many INTERNAL doors are there in the Kitchen?

  • Kitchen door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact in the Living Room?

  • Describe the faults here

  • Take pictures of the faults

  • Report these faults to the office

  • Take pictures of the door and frame

  • Any Extra Comments - Kitchen?

  • Give details here

  • Take photos

Bathroom

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation damage in the Bathroom?

  • What is showing signs of condensation damage in the Bathroom?

  • Is the decor in the downstairs Bathroom damaged?

  • Take pictures of the damage in the Bathroom

  • Is the floor covering damaged at all in the Bathroom?

  • Take pictures to show the damage in the Bathroom

  • Is the toilet in bad condition in the Bathroom?

  • Take a picture of the toilet with the seat up.

  • Is the Bathroom clean and tidy?

  • Any Extra Comments - Bathroom?

  • Enter details of the problem here - Bathroom

  • Take photos of the problem -Bathroom

External Rear

  • Is there a rear exit to the property or is it a flat without a back door?

  • Is the back door in good condition?

  • Take a photo of both sides of the back door

  • Does the back door have a thumb turn

  • A thumb turn needs to be fitted to the inside of the door to enable quick escape in an emergency

  • Take pictures of the back of the house and the roof and chimney

  • Any water marks on the walls at the back of the house that could mean a leak?

  • Take enough pictures of the back yard/garden to get everything in

  • Is the rear yard/ garden clean and tidy with no rubbish?

  • Take pictures

  • If there are brick walls in the garden, give them a slight push to make sure they are safe and secure

  • Take photos of the issue

  • Make notes of the issue

  • Report this to the office as a high priority repair

  • Any Extra Comments - External Rear?

  • Enter details of the problem here -External Rear

  • Take photos of the problem - External Rear

Bedroom 1

  • Where is bedroom 1?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 1?

  • What is showing signs of condensation/damp damage in bedroom 1?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 1?

  • Take pictures

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the decor damaged?

  • Take pictures of the damage

  • Is the floor covering in Bedroom 1 damaged?

  • Take pictures of the damage

  • Is any furniture in Bedroom 1 damaged?

  • Take pictures of the damage

  • Is Bedroom 1 clean and tidy?

  • Take photos

  • Bedroom 1 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact?

  • Describe the faults here

  • Take photos of the problems

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 1?

  • Enter details of the problem here

  • Take photos of the problem

Bedroom 2

  • Is there a second bedroom?

  • Where is bedroom 2?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 2?

  • What is showing signs of condensation/damp damage?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 2?

  • Take Photos

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the decor in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is the floor covering in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is any furniture in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is Bedroom 2 clean and tidy?

  • Take photos - Bedroom 2

  • Bedroom 2 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact bedroom 2?

  • Describe the faults here - Bedroom 2

  • Take photos of the problems - Bedroom 2

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 2?

  • Enter details of the problem here - Bedroom 2

  • Take photos of the problem - Bedroom 2

Bedroom 3

  • Is there a third bedroom?

  • Where is bedroom 3?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 3?

  • What is showing signs of condensation/damp damage in bedroom 3?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 3?

  • Take a picture

  • Are any of the electrical sockets damaged?

  • Take pictures

  • Report this to the office as a high priority repair

  • Is the decor in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is the floor covering in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is any furniture in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is Bedroom 3 clean and tidy?

  • Take photos - Bedroom 3

  • Bedroom 3 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact bedroom 3?

  • Describe the faults here - Bedroom 3

  • Take photos of the problems - Bedroom 3

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 3?

  • Enter details of the problem here - Bedroom 3

  • Take photos of the problem - Bedroom 3

Stairs and Landing

  • Are any stairs part of the flat?

  • Any loose floorboards or treads?

  • Give details

  • Are handrails secure and intact?

  • Give details

  • Any cracking/damage to ceiling and walls?

  • Give details

  • Any damp/mould to ceiling and walls?

  • Give details

  • Is the décor acceptable?

  • Enter details here

  • Is the floor covering acceptable?

  • Enter details here

  • Is the area clean and tidy?

  • Any Extra Comments?

  • Enter details

Flat 3

  • Location of Flat 3

Utility Meters/Consumer Unit/Boiler

  • Where is the gas meter located?

  • Describe where the Gas meter is.

  • Take a picture of the Gas meter so you can see its location.

  • Can you get access to the Gas meter?

  • Enter Gas Meter Reading (you may have to press and hold A for 10 seconds, press Number 6 to scroll through all screens) and/or 9 then take picture of reading after the word VOLUME

  • Take a photo of the Gas Meter reading

  • Why can you not get access?

  • Make arrangements for issue to be resolved so you can come back later

  • Where is the Electricity meter located?

  • Describe where the Electricity meter is.

  • Take a picture of the Electricity meter so you can see its location.

  • Can you get access to the Electricity meter?

  • Why can you not access it?

  • Make arrangements for issue to be resolved so you can come back later

  • Enter Electric Meter Reading - if more than one screen, separate each reading with '/'. Also press 9 and take pic of reading after the word IMP KWH

  • Take a photo of the reading - take photos of all the screens, as we may need more than one reading.

Electrical Circuits

  • Where is the circuit board located?

  • Describe where the circuit board is.

  • Take a picture of the circuit board so that you can see its location and see the information clearly.

Boiler

  • Where is the boiler located?

  • Enter exact location

  • Take pictures of the Boiler so you can see make and model and any screen

  • Is there a carbon monoxide detector fitted near the boiler?

  • Take a picture showing boiler and detector

  • REPORT THIS. Ensure a carbon monoxide alarm is equipped in any room used as living accommodation which contains a fixed combustion appliance (excluding gas cookers).

  • Any Extra Comments?

  • Enter details

Living Room

  • Is there a Living Room?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Is there any sign of condensation or damp in the Living Room?

  • What is showing signs of condensation/ damp damage in the Living Room?

  • Is this because of the lifestyle of the household?

  • Is any furniture in the Living Room damaged?

  • Take pictures of the damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the floor covering damaged at all in the Living Room?

  • Take pictures of the damage in the Living Room

  • Is the Living Room clean and tidy?

  • Does the Living Room light work

  • Living Room Door(s) - Take photos of both sides of the door(s) and the door frames at both sides

  • How many doors are there in the living room?

  • Living Room door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact in the Living Room?

  • Describe the faults here - Living Room Door

  • Take pictures of the faults -Living Room Door

  • Report these faults to the office

  • Take a photo of the fire door, showing the full door and surrounding frame on both sides

  • Take pictures of the door and frame

  • Any Extra Comments - Living Room?

  • Enter details of the problem here - Living Room

  • Take photos of the problem - Living Room

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  • Is there a dining area?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Does the light work?

  • Is there any sign of condensation or damp in the Dining Room?

  • What is showing signs of condensation/damp damage in the Dining Room?

  • Is this because of the lifestyle of the household?

  • Is any furniture in the Dining Room damaged?

  • Take pictures of the damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the floor covering damaged at all in the Dining Room?

  • Take pictures of the damage

  • Is the Dining Room clean and tidy?

  • Dining Room door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact - Dining Room?

  • Describe the faults here - Dining Room

  • Take photos of the problems -Dining Room

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Take pictures to show the Dining area, and condition of the area.

  • Is the Dining area clean and tidy?

Kitchen

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the Kitchen and appliances

  • Does the light work?

  • Is there any sign of condensation or damp damage in the Kitchen?

  • What is showing signs of condensation/damp damage in the Kitchen?

  • Is this because of the lifestyle of the household?

  • Is the decor in the Kitchen damaged?

  • Take pictures of the decor issue -Kitchen.

  • Write details of the decor issue -Kitchen

  • Worktop in good condition? Poke behind sinks to check that area.

  • Take pictures of the worktop issue.

  • Write details of the worktop issue

  • Is any furniture or units in the Kitchen damaged?

  • Take pictures of the kitchen furniture/kitchen units issue.

  • Are any of the kitchen appliances in bad condition?

  • Take pictures of the kitchen appliances that are showing damage.

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the Kitchen floor covering damaged at all?

  • Take pictures of the damage to the Kitchen floor.

  • Is the Kitchen Clean and Tidy

  • Is there a fire blanket, fixed to the wall in an appropriate place?

  • Arrange for Fire blanket to be supplied and or fitted to the wall in an appropriate place

  • Kitchen Door(s) - Take photos of both sides of the door(s) and the door frames at both sides

  • How many INTERNAL doors are there in the Kitchen?

  • Kitchen door(s) are Fire door(s)

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact in the Living Room?

  • Describe the faults here

  • Take pictures of the faults

  • Report these faults to the office

  • Take pictures of the door and frame

  • Any Extra Comments - Kitchen?

  • Give details here

  • Take photos

Bathroom

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation damage in the Bathroom?

  • What is showing signs of condensation damage in the Bathroom?

  • Is the decor in the downstairs Bathroom damaged?

  • Take pictures of the damage in the Bathroom

  • Is the floor covering damaged at all in the Bathroom?

  • Take pictures to show the damage in the Bathroom

  • Is the toilet in bad condition in the Bathroom?

  • Take a picture of the toilet with the seat up.

  • Is the Bathroom clean and tidy?

  • Any Extra Comments - Bathroom?

  • Enter details of the problem here - Bathroom

  • Take photos of the problem -Bathroom

External Rear

  • Is there a rear exit to the property or is it a flat without a back door?

  • Is the back door in good condition?

  • Take a photo of both sides of the back door

  • Does the back door have a thumb turn

  • A thumb turn needs to be fitted to the inside of the door to enable quick escape in an emergency

  • Take pictures of the back of the house and the roof and chimney

  • Any water marks on the walls at the back of the house that could mean a leak?

  • Take enough pictures of the back yard/garden to get everything in

  • Is the rear yard/ garden clean and tidy with no rubbish?

  • Take pictures

  • If there are brick walls in the garden, give them a slight push to make sure they are safe and secure

  • Take photos of the issue

  • Make notes of the issue

  • Report this to the office as a high priority repair

  • Any Extra Comments - External Rear?

  • Enter details of the problem here -External Rear

  • Take photos of the problem - External Rear

Bedroom 1

  • Where is bedroom 1?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 1?

  • What is showing signs of condensation/damp damage in bedroom 1?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 1?

  • Take pictures

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the decor damaged?

  • Take pictures of the damage

  • Is the floor covering in Bedroom 1 damaged?

  • Take pictures of the damage

  • Is any furniture in Bedroom 1 damaged?

  • Take pictures of the damage

  • Is Bedroom 1 clean and tidy?

  • Take photos

  • Bedroom 1 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact?

  • Describe the faults here

  • Take photos of the problems

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 1?

  • Enter details of the problem here

  • Take photos of the problem

Bedroom 2

  • Is there a second bedroom?

  • Where is bedroom 2?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 2?

  • What is showing signs of condensation/damp damage?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 2?

  • Take Photos

  • Are any of the electrical sockets damaged?

  • Report this to the office as a high priority repair

  • Is the decor in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is the floor covering in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is any furniture in Bedroom 2 damaged?

  • Take pictures of the damage - Bedroom 2

  • Is Bedroom 2 clean and tidy?

  • Take photos - Bedroom 2

  • Bedroom 2 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact bedroom 2?

  • Describe the faults here - Bedroom 2

  • Take photos of the problems - Bedroom 2

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 2?

  • Enter details of the problem here - Bedroom 2

  • Take photos of the problem - Bedroom 2

Bedroom 3

  • Is there a third bedroom?

  • Where is bedroom 3?

  • Take pictures of the ceiling

  • Take pictures of the windows

  • Take enough pictures to get all the walls (from a distance, not close up)

  • Take pictures of the floor

  • Take enough pictures to show the full room and condition of the room

  • Does the light work?

  • Is there any sign of condensation or damp in bedroom 3?

  • What is showing signs of condensation/damp damage in bedroom 3?

  • Are there any hazards, trailing wires, worn or loose carpets in bedroom 3?

  • Take a picture

  • Are any of the electrical sockets damaged?

  • Take pictures

  • Report this to the office as a high priority repair

  • Is the decor in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is the floor covering in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is any furniture in Bedroom 3 damaged?

  • Take pictures of the damage - Bedroom 3

  • Is Bedroom 3 clean and tidy?

  • Take photos - Bedroom 3

  • Bedroom 3 Door is a Fire Door

  • Does the fire door/s close under its own pressure, do the door closers work and are the intumescent strips intact bedroom 3?

  • Describe the faults here - Bedroom 3

  • Take photos of the problems - Bedroom 3

  • Issue works to have the faults rectified.

  • Take pictures of the door and frame

  • Any Extra Comments - bedroom 3?

  • Enter details of the problem here - Bedroom 3

  • Take photos of the problem - Bedroom 3

Stairs and Landing

  • Are any stairs part of the flat?

  • Any loose floorboards or treads?

  • Give details

  • Are handrails secure and intact?

  • Give details

  • Any cracking/damage to ceiling and walls?

  • Give details

  • Any damp/mould to ceiling and walls?

  • Give details

  • Is the décor acceptable?

  • Enter details here

  • Is the floor covering acceptable?

  • Enter details here

  • Is the area clean and tidy?

  • Any Extra Comments?

  • Enter details

Communal Stairs

Communal Stairs and Landing

  • Are there any communal stairs?

  • Any loose floorboards or treads?

  • Give details

  • Are handrails secure and intact?

  • Give details

  • Any cracking/damage to ceiling and walls?

  • Give details

  • Any damp/mould to ceiling and walls?

  • Give details

  • Is the décor acceptable?

  • Enter details here

  • Is the floor covering acceptable?

  • Enter details here

  • Is the area clean and tidy?

  • Any Extra Comments?

  • Enter details

Fire Safety

Fire Safety

  • Is there a fire alarm panel in the property?

  • Take a photo of the fire alarm panel

  • If you usually test the alarm , do it now

  • Report this to the office as a high priority repair

  • Why did you not test the fire alarm?

  • When was the alarm last tested?

  • Take a photo of the log book, showing when the last test was carried out.

  • Carry out a test on the interlinked fire detection. Is the fire detection working?

  • issue works to have the faults rectified. This is a high priority repair

Any Other Concerns

Any other concerns

  • Is there any visual evidence of cracking, damage, scorching etc to socket outlets and switches that is not already covered in this report?

  • Where is the exact location of the problem - damage etc to sockets and switches? (if not already covered in this report)

  • Is there any evidence of damage to light fittings not already covered in this report?

  • Where is the exact location of the problem - damage to light fittings? (If not already covered in this report)

  • Is there any evidence of occupants over loading the power outlets (If not already covered in this report)

  • Where is the exact location of the problem of overloaded power outlets? (If not already covered in this report)

  • Detail the issues here, and ensure the tenants are warned about this and have a note on their file about overloading the power outlets.

  • Is there any evidence of unsafe practices by tenants (candles, blocking escape routes etc) (If not already covered in this report)

  • What is the exact location of the problem of Unsafe Practices?

  • Detail the issues here, and ensure the tenants are warned about this and have a note on their file about unsafe practices

  • Take photos of the issues - unsafe practices

  • Any Extra Comments - Safety (If not already covered in this report)?

  • Enter details of the problem here - Safety

  • Take photos of the problem - Safety

Sign Off

Sign Off

  • Signature

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