Information

  • Audit Title

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Select date

  • Take a picture of the vehicle beingn

VEHICLE DESCRIPTION

  • Driver details

  • Make of vehicle

  • Registration number

  • Odometer reading

  • Is the driver authorized by the company and accomplished the required requirements such as vehicle authorized form; accomplished & signed vehicle accountability form; official signatories by GS Manager & VP-Operations; valid driver's license restriction 2 & 3 preferably 4; NBI; PEME & COE?

  • Does the authorized driver maintain cleanliness & maintenance of the vehicle using the checklist?

  • Are the standard operating procedure followed by the driver?

  • Is the vehicle management daily report accomplished by the driver?

  • Does the authorized driver submit his daily time record?

  • Does the authorized driver submit all the official receipt that acquired in the official business trip such as gasoline, toll fee & parking fee?

  • Does the authorized driver report to his immediate supervisor for the missing & defect items using the incident report?

  • Does the GS Department take immediate action for the replacement of the missing and defect items?

  • Does the authorized driver receive bi-monthly budget every 15th & 30th of the month from the Finance Dept. using the logbook?

  • Does the authorized driver replenish the amount received from the Finance Dept. after 48 hours?

  • Does the authorized driver replenish all consumed items by the passengers using the checklist?

  • Does the authorized driver record the remaining & consumed items for the day like Name; Date; Items; Quantity & signed by the passenger?

  • Does the GS Dept. replace the damaged item or consumed medicines every 15th & 30th of the month using Incident Report Form, Inventory Report Form & Checklist?

  • Does the authorized driver wash/clean the vehicles before and after the trip using tha checklist; Name; Time Started & time Ended?

  • Does the GS Dept. have a list of accredited Auto-Detailing Services & accomplished the required requirements?

  • Does the auto-detailing services automatically performed every (3) three months (March, June, September & October) together with the official receipt?

  • Does the authorized driver initiate automatically on the prescribed schedules of auto-detailing services?

  • Does the authorized driver recommend or use any services or repair center that are officially accredited by the FIG-RPMSC with official receipt from the auto-detailing center?

  • Does the authorized driver monitor and record the odometer before and after the trip using the schedule of change oil & filter - every 5t/10T kilometer (Time Started & time Ended)?

  • Does the authorized driver follow the schedule of AC Cleaning & Freon Check up every 6 months?

  • Does the authorized driver remind the Maintenance Vehicle Specialist initiate automatically on the prescribed schedules such as Change oil & Filter, AC cleaning & Freon Check up?

  • Does the GS Dept. Team coordinate with the BAC for the accreditation of Auto-Detailing Service Center with accomplished the required requirements & approved vehicle maintenance requisition form?

  • Are the vehicle maintenance requisition form such as change oil, repair, engine periodical check submitted by the authorized driver to the accredited service center?

  • Are the vehicle requisition form accomplished & signed each signatory such as; Requested By: Driver; Recommended By: GSD Facility & Maint. Supervisor; Verified By: Accounting; Recommended for Approval By: Acctg. Section Manager; Approved By: Finance Dept. Manager & Noted By: VP-Operations?

  • Are the vehicle management report forms always available in the vehicle front compartment such as Vehicle Management Report Form (For the CEO Vehicle ) & (for company vehicle)?

EXTERIOR LIGTING (Take photo's of any damage)

  • Are the high and low beams properly operational?

  • Are the left and right tail lights are operational?

  • Are the left and right front turn signals operational?

  • Are the left and right rear turn signals operational?

  • Are the left and right brake lights operational?

  • Are the left and right back-up lights are operational?

  • Are the front and back license plate lights operational?

EXTERIOR BODY AND GLASS (Take photo's of any noted damage)

  • Are the windshield free of cracks and chips larger than a 10c piece?

  • Is the front hood free from damage?

  • Are the bumpers free from damage?

  • Are the left & right mirrors adjustable and free from damage?

  • Are the left and right fenders free from damage?

  • Are the left and right doors free from damage?

  • Are the left & right windows free from cracks and chips?

  • Are the rear windows free of cracks and chips?

  • Is the rear bumper free from cracks and chips?

  • Are the license disc current not expires (note the expiry date??

TIRES

  • Are the front driver tire in a good condition with no visible signs of damage?

  • are the rear driver tire in a good condition with no visible signs of damage?

  • Are the rear passenger tire in a good condition with no visible signs of damage?

  • Are the front passenger tire in a good condition with no visible signs of damage?

  • Are the spare tire in a good condition with no visible signs of damage?

  • Are the wheels & mags free from dirt and damage?

  • Are the size and load range for Gross Axle Weight aligned in the Vehicle Owner's manual or on the door placard?

  • Are the inflation tire pressure in line with max pressures specs of wheel monthly?

  • Are the valves have valve caps for preventing damage of the valve?

undefined

  • Are the engine oil checked the oil level between "Low or Full" marks regularly?

  • Are the engine coolant checked the coolant level between "Low or Full" marks regularly?

  • Are the engine air filter free from dirt and dust?

  • Are the battery checked the condition visually, free from leaks, cracks and damage?

INTERIOR

  • Are the driver & passenger seat belts in a good condition and free from damage?

  • Are the windshield wipers functioning, in a good condition and free from damage?

  • Are the windshield washer fluid level acceptable and the washer is operational?

  • Are the heater and defroster operational?

  • Are the air conditioning fee from foul smell and operational?

  • Are the dashboard lights operational?

  • Are the gauges operational and show within the acceptable ranges?

  • Are the interior compartment lights operational?

  • Are the interior clean and free of loose objects?

  • Are the driver & passenger seats are in a good and clean condition?

REQUIRED DOCUMENTATION

  • Are the vehicle serviced according to the manufacturers schedule?

  • Are the OR/CR always available?

  • Is the vehicle manual always available?

  • Note the date of the last service.

  • Note the odometer reading at the last service.

STOCKS & SUPPLIES

  • Are the car freshener and purifier always available at all times?

  • Are the slippers always available at all times?

  • Are the umbrella always available at all times? (2pcs)

  • Are the blankets always available at all times?

  • Are the pillows cleaned, free from dirt, free from foul smell and available at all times? (2pcs)

  • Are the bottled water always available at all times?

  • Are the ten (10) sky flakes always available at all times?

  • Are the (10) of Yakult always available at all times?

  • Are the big bottle of alcohol always available at all times?

  • Are the facial tissue box always available at all times?

  • Are the wet wipes always available at all times?

  • Are the three (3) rugs free from foul smell, clean and always available at all times?

MEDICINE KIT

  • Are the lomotil available and not expired?(6-12pcs)

  • Are the white flower available and not empty? (1 Bottle)

  • Are the betadine available and not empty?

  • Are the alcohol available and not empty?

  • Are anti-allergy 10mg available and not expired? (6-10pcs)

  • Are the gauze roll available and in good condition?

  • Are the zerc available and not expired?(6-12pcs)

TOOLS

FIRST AID KIT

SIGNATURES

  • Signature of inspector

  • Signature of driver / responsible person

SUMMARY

  • Final comments / conclusion

  • Negative responses

  • Positive responses

  • Total responses

  • Inspection rating

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.