GCL - Subcontractor Starter Pack - duplicate

• Completed By:

• Company Name:

• Date:

  Date

• Please fully complete both the below 'Commercial' and 'Health, Safety, Quality & Environmental' sections, ensure any requested evidence is attached and both sections are signed.

Subcontractor Details:

• Trading Name:

• If you have traded under another company name within the last 3 years, please provide previous company trading name(s);

• Company Owner / Managing Director / Director Name:

• Company Address:

• Company Telephone Number:

• Company Email Address:

• UTR Number:

• VAT Number:

• Company Registered Name:

• Company Registration No:

• Date Started Trading:

  Date

• Business Description (as per Insurance Certificate):

• Emergency contact details: (Please provide the name, title and contact details of who should be contacted in the event of an emergency)

Subcontractor Tax & Banking Details:

• CIS Tax Status:

• If exempt, please provide a copy of HMRC verification letter:

  Media

• Name of Bank:

• Bank Address:

• Bank Account Name:

• Sort Code:

• Account Number:

• IBAN:

• BIC:

• Please Attach Taxation Documents: (HMRC Verification UTR, VIES Vat Number Validation)

  Media

Contract Details:

• The subcontractor will receive an agreed contract payment(s) without entitlement to pay for overtime, holidays, country money, travel and subsistence or other expenses payment?

  YES

  NO

• The subcontractor will organise his/her own transport to and from sites?

  YES

  NO

• Does the subcontractor, cost and agree on prices for jobs?

  YES

  NO

• Does the subcontractor provide his/her own insurance cover as appropriate e.g. public liability, etc?

  YES

  NO

• Is the subcontractor in business on his/her own account and able to provide the same services concurrently to others?

  YES

  NO

• Is the subcontractor exposed to financial risk including bearing the cost of making good faulty/substandard work and overruns?

  YES

  NO

Tablet Agreement:

• Should the subcontractor and /or operatives working on behalf of the subcontractor be given the use of an electronic tablet for the purpose of the contract, the subcontractor hereby confirms;
  
  • The subcontractor understands that they are responsible for this equipment and that they will care for it in a manner as to prevent loss or damage.
  
  • In the case of any loss, damages or abuse of the tablet, the subcontractor understands that they will be held responsible for the replacement costs of the tablet.
  
  • The subcontractor understands that upon termination of the contract with Glenevin Construction Ltd, the tablet must be returned in proper working order.
  

Self-Billing Arrangement

• This is an agreement to a self-billing procedure between:
  GLENEVIN CONSTRUCTION LTD: VAT Number: 165 6225 05
  and the aforementioned Sub-contractor.
  
  Glenevin Construction Ltd agrees:
  
  1. To issue self-billed invoices for all supplies made to them by the supplier/subcontractor for the duration of the contract.
  
  2. To complete self-billed invoices showing the supplier's name, address and VAT registration number, together with all the other details which constitute a full VAT invoice.
  
  3. To make a new self-billing agreement in the event that their VAT registration number changes.
  
  4. To inform the supplier/subcontractor if the issue of the self-billed invoices will be outsourced to a third party.
  
  The self-billee agrees:
  
  1. To accept invoices raised by the supplier/subcontractor on their behalf until the duration of the contract.
  
  2. Not to raise sales invoices for the transactions covered by the agreement.
  
  3. To notify the customer immediately if they
  • Change their VAT registration number.
  • Cease to be VAT registered.
  • Sell their business or part of their business.
  • Change Company Name.
  

Insurance & Indemnities:

• The Subcontractor shall at all times indemnify Glenevin Construction Ltd against all liabilities to other persons for bodily injury, damage to property or other loss which may arise out of or in consequence of the execution, completion or maintenance of the works and against all costs, charges and expenses that may be occasioned to Glenevin Construction Ltd by the claims of such persons.
  
  The Subcontractor is required to have and maintain in force for the duration of the works, up to the completion of the Main Contract works policies of insurance as follows;
  
  Contractors All Risks - covering the permanent works as described, any associated temporary works, plant, machinery, equipment, temporary buildings and contents.
  
  Public Liability - providing a minimum indemnity for any one incident not less than 10 million pounds and unlimited in aggregate.
  
  Employer's Liability - providing a minimum indemnity of 10 million pounds.
  
  Motor Vehicles - in compliance with the requirements of the Road Traffic Act and providing a minimum indemnity of 5 million pounds in respect of property damage, covering all vehicles brought onto the site or used for carrying out the works as described.
  
  The Subcontractor shall produce for inspection prior to commencement on site, the policies of insurance required above and receipts for payment of the premiums. In the event of any failure by the Subcontractor to comply with the provision above, works will be suspended until such time this is supplied.
  
  The following indemnity must be included in the insurance policy submitted and continue to be submitted for each year you have a contract with Glenevin Construction Ltd:
  
  Policy contract indemnity to a principal clause which extends to specifically include Glenevin Construction Ltd.
  

• Please attach a copy of your Employers Liability Insurance:

  Media

• Please attach a copy of your Public Liability Insurance:

  Media

• Please attach a copy of your Motor Vehicle Insurance: (If Applicable)

  Media

• 3rd Party Damage
  
  The Subcontractor shall indemnify and save harmless Glenevin Construction Ltd from any charges resulting from 3rd party damages.
  
  Provisional charges for 3rd party damage are set out in the attached table.
  
  Glenevin Construction Ltd will agree to waive the provisional charge upon receipt of a letter from the subcontractor's insurance indemnifying Glenevin Construction Ltd against any costs which arise. Once the final invoice from the damaged asset owner has been received, the provisional charge will be adjusted accordingly.

  

• Fixed Penalty Notices:
  
  FPNs received by Glenevin Construction Ltd will be deducted via notification through a payment notice.
  
  Damages, including but not restricted to Plant, Equipment and vehicles:
  
  Costs incurred by Glenevin Construction Limited will be deducted via notification through a payment notice and shall incur an admin charge.
  
  Training and PPE:
  May be provided at your expense. Deductions will be notified via payment notice.
  

Declaration:

• CONTRACT DETAILS:
  • To the best of our knowledge and belief ,all of the particulars given by us in this form are correctly stated, we have read and understood the guidelines contained in the Code of Practice for Determining Employment or Self-Employment Status of Individuals on the distinction between a contract of employment (employee) and a Relevant contract (self-employed), having regard to the guidelines referred to in we have satisfied ourselves that in our opinion the contract which we propose entering into is NOT a contract of employment.
  

• Signature of Subcontractor:

  Sign

General Information:

• Anyone carrying out any kind of work on a Glenevin Site including your direct employees as well as anyone whom you may subcontract to complete work on your behalf must undertake Glenevin Onboarding Training.

• Do you agree to ensure arrangements are made for all your employees to attend Glenevin OnBoarding before they are tasked with working on a Glenevin Site:

  Yes

  No

• Do all of your employees have a right to work in UK?

  Yes

  No

• Anyone working on a Glenevin Project must have the right to work in the UK.

• Have you received any improvement/prohibition notices from any statutory enforcement bodies such as the HSE or Environment Agency within the last 5 years?

  Yes

  No

• Please provide full details below, including what preventative measures you have implemented:

• Have you been prosecuted by a statutory enforcement body such as the HSE, Environmental Agency or Local Authorities within the last 10 years? Please note that this will be checked.

  Yes

  No

• Please provide full details below, including what preventative measures you have implemented:

• Are there any impending court cases involving a statutory enforcement body such as the HSE, Environment Agency or Local Authorities?

  Yes

  No

• Please provide the full details below:

• To comply with Regulation 7 of The Management of Health and Safety at Work Regulations 1999, please provide us with the details of a person responsible for day to day Health and Safety management (name, job title, contact details). Please also provide their professional CV or Portfolio to demonstrate their competence.

• Do you subcontract any of your works?

  Yes

  No

• Please attach your subcontractor competence assessment procedure and any other information you wish to add in order to demonstrate the subcontractor management arrangements.

  Media

• How does your company comply and discharge its duties under the Construction (Design and Management) Regulations 2015? Please confirm which roles you undertake under CDM. If arrangements are specified in a document, please provide a copy.

• How do you maintain your plant and equipment & what checks do you undertake to ensure no defective or out-of-date tools and equipment reach our sites? Please detail below:

Health & Safety:

• Do you have ISO 45001 Certification from a UKAS accredited third party?

  Yes

  No

• Please attach a copy of the certificate.

  Media

• Are you currently working towards ISO 45001 Certification and are using documented procedures for the majority of your controls and activities? Otherwise please outline how Health and Safety management is carried out in you organisation.

  Yes

  No

• Do you have a Drug and Alcohol Policy / Procedure?

  Yes

  No

• Please attach a copy.

  Media

• Glenevin Construction Drug & Alcohol Policy :

• Do you agree to work in accordance with the Glenevin Construction Drug & Alcohol Policy?

  Yes

  No

• Glenevin Construction will conduct Drug & Alcohol tests on operatives, prior to being On-Boarded and at random intervals thereafter, D&A tests will be conducted following any incidents or accidents. Do you agree to comply with Glenevins Drug & Alcohol

  Yes

  No

• Do you have a Working Hours Policy?

  Yes

  No

• Please attach a copy.

  Media

• Glenevin Working Hours Policy:

• Do you agree to work in accordance with the Glenevin Working Hours Policy?

  Yes

  No

• Do you currently hold any of the SSIP accreditations?

  Yes

  No

• Please attach a copy of your Certificate and your product codes.

  Media

• Please list any Health & Safety accreditations your company holds: (please attach certificates)

• Does your company maintain it's vehicles, plant & equipment through regular inspections?

  Yes

  No

• Please detail the maintenance & inspection regime undertaken & provide sample inspection / servicing records where applicable.

• All vehicles, plant & equipment must be subject to regular inspections / maintenance to ensure defective items are not used on site.

Accident Statistics:

• Have there been any RIDDOR reportable incidents in the Last Full Year?

  Yes

  No

• Number of incidents:

• Number of days lost through accidents:

• Have there been any RIDDOR reportable incidents in the previous two Years?

  Yes

  No

• Number of incidents:

• Number of days lost through accidents:

• Have there been any RIDDOR reportable incidents in the previous 5 years?

  Yes

  No

• Please provide details:

• Do you have an Accident/Incident management Procedure?

  Yes

  No

• Please attach a copy.

  Media

Training and Competency:

• Do you maintain training records?

  Yes

  No

• Please provide evidence (training matrix).

  Media

• Do you provide instruction and training to all new staff?

  Yes

  No

• Please provide the details below.

• Do you maintain competency records?

  Yes

  No

• Please provide evidence.

  Media

• Do you ensure that all your staff and subcontractors are competent in the use of the plant/equipment they may use?

  Yes

  No

• Please provide details below.

• CSCS (EUSR) is a mandatory requirement for working on all Glenevin Construction Ltd sites. Please confirm whether your staff or sub-contractors are able to provide evidence of CSCS competencies:

  Yes

  No

Quality Assurance:

• Do you have BS EN ISO 9001 Certification from a UKAS-accredited third party?

  Yes

  No

• Please attach a copy of the certificate.

  Media

• Are you currently working towards BS EN ISO 9001 Certification and are you using documented quality procedures for the majority of your controls and activities? Please provide the details of your plans and programme to achieve this certification below. Otherwise please outline how Quality management is carried out in you organisation.

  Yes

  No

Environment:

• Does your organisation have a defined environmental policy that covers the effects of your service?

  Yes

  No

• Please provide a signed copy

  Media

• Glenevin Construction Environmental Policy:

• Do you agree to work in accordance with the Glenevin Environmental Policy?

  Yes

  No

• Do you have a BS EN ISO 14001 Certification from a UKAS accredited third party?

  Yes

  No

• Please provide a copy of this certificate.

  Media

• Are you currently working towards BS EN ISO 14001 Certification

  Yes

  No

• Please provide details of your plans and programme to achieve this certification below. Otherwise explain the Environmental management system.

• Is there any waste produced during or as a result of your work on construction sites?

  Yes

  No

• Do you hold a Waste Carriers License?

  Yes

  No

• Please provide a copy:

  Media

• Please confirm how your Waste management is carried out in your organisation.

Equality and Diversity:

• Does your organisation have a defined equality and diversity policy?

  Yes

  No

• Please provide a signed copy.

  Media

• Glenevin Construction Equality & Diversity Policy:

• Do you agree to work in accordance with the Glenevin Equality & Diversity Policy?

  Yes

  No

  N/A

• Has any finding or unlawful discrimination been made against your organisation by an Employment Tribunal or an Employment Appeal Tribunal in the last 5 years?

  Yes

  No

• Please provide full details below, including what preventative measures you have implemented:

• Has your organisation had a complaint upheld following an investigation by the Equality and Human Rights Commission for alleged unlawful discrimination?

  Yes

  No

• Please provide full details below, including the preventative measures you have implemented:

• Do you have a policy or statement that sets out the steps that your organisation takes to ensure that slavery and human trafficking are not taking place in any part of your business or those of your supply chains?

  Yes

  No

• Please provide a copy.

  Media

• Glenevin Construction Modern Slavery Policy:

• Do you agree to work towards the Glenevin Modern Slavery Policy?

  Yes

  No

• Has your company or any of your subcontractors been the subject of any court action under the Immigration, Asylum and Nationality Act 2006 (amendment 2008)?

  Yes

  No

• Please provide full details below, including what preventative measures you have implemented. If you employ non UK residents, please outline how you manage their work permits to enable them to work in the UK.

FORS

• Are you a member of the Fleet Operator Recognition Scheme (FORS)?

  Yes

  No

• Please provide evidence of your FORS Certification:

  Media

Other Relevant Information:

• You are invited here to make a statement or to provide further information which might assist Glenevin Construction Ltd in making their assessment.

Declaration:

• I hereby confirm that the above information is correct and true to the best of my knowledge.

• Add signature

  Sign

Commercial Department:

• Note: a) & b) may change in accordance with changes in the contract. If there are changes, you must inform payroll immediately so the necessary amendments can be made.

• a) Contract Code:

• b) Value of Contract:

• Subcontractor Company Details:

• Contract Details:

• HMRC Verification UTR:

• VIES Vat Number Validation:

• iPad Agreement & Non-Disclosure Agreement:

• Self-Billing Agreement:

• Subcontractor Tax and Banking Details:

• Valid Insurance and Letter of Indemnity:

• Subcontractor Approved:

  YES

  NO

• Glenevin Construction Ltd . Commercial Representative:

  Sign

SHEQ Department:

• Health & Safety Pre-Qualification Questionnaire:

• Subcontractor Health & Safety Procedures:

• Records of all Employees Including Training Records:

• Records of all Plant & Equipment to be Supplied:

• Audit Required:

  Yes

  No

• Audit to be Completed By:

• Subcontractor Approved:

  Yes

  No

• Approval Rating:
  
  Records of all employees including training records

  

• Approval Rating:

  Select

• Glenevin Construction Ltd. SHEQ Representative:

  Sign