Title Page
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
1.0 Documents
Have the following been checked: 1.1 Safe Work Pack. Validation sheet, operational risk documents, task risk documents & permits? 1.2 Risk assessments. Point of work assessments? 1.3 Work package plan? Detailed design? 1.4 Other documents?
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2.0 Competence
2.1 Have the following been checked: 2.2 Inductions? Do competencies match task, location and operational risks? 2.3 Is mentoring or monitoring in place as necessary? 2.4 Are personal folios in place and up to date? Is there evidence of management reviews of the folios? 2.5 Is the right person in charge of the site/task?
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3.0 Fleet & Vehicles
Have the following been checked: 3.1 Clean, tidy and mileage recorded? (Correctly loaded & within weight capacity limits)? 3.2 Serviceable (tyres, oil levels, washer fluid, lights, mirrors. Signs of unreported damage)? 3.3 Parked sensibly without causing risk? 3.4 Do all fuel cards (where allocated) match with the vehicle on site and the nominated driver?
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4.0 Equipment
Have the following been checked? 4.1 Tools & equipment: condition, maintenance & calibration? (Obtain photos of bar-codes for tracking purposes). 4.2 Is the equipment suitable for the task and complete? 4.3 Is the equipment being used as intended for purpose? 4.4 First aid, firefighting, PPE & equipment for emergency measures? (Includes vehicles).
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5.0 Materials
Have the following been checked? 5.1 Sufficient, correct type & quality? 5.2 Suitable delivery & storage arrangements? 5.3 Being used & handled correctly?
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6.0 Housekeeping
Have the following been checked? 6.1 Is the site, its access/egress routes and work areas free from hazards & risks? 6.2 Is the site tidy and free from rubbish/unrequired materials? 6.3 Has all the waste been correctly segregated and placed in appropriate labelled skips?
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7.0 Occupational Health & Wellbeing
Have the following been checked? 7.1 Are noise, vibration, hazards and uncontrolled air borne risks (asbestos, silica, dust, exhaust fumes...) being effectively controlled? 7.2 Are fatigue mitigation plans & measures sufficient?
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8.0 Welfare
Have the following been checked? 8.1 Are there welfare facilities compliant with the project’s welfare requirements (including meeting CDM and client standards)? 8.2 Are the facilities clean, tidy, serviceable and emptied on a regular basis?
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9.0 Security
Have the following been checked? 9.1 Does the site have appropriate control measures to prevent theft, vandalism or arson? 9.2 Do the teams know what to do when spotting a trespasser? Has trespass been an issue?
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10.0 Hazardous Substances
Have the following been checked? 10.1 Are COSHH items & hazards being adequately controlled?
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11.0 Environmental
Have the following been checked? 11.1 Are the team aware of their environmental control measures & emergency measures? 11.2 Where there are any hazardous substances in use, have they been stored and labelled appropriately?
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12.0 Control Measures
Have the following been checked? 12.1 Adherence to task & location controls: for height, confined spaces, electricity, ALO, deliveries, plant etc? 12.2 Work environment risk controls? 12.3 Operational risk controls? 12.4 Emergency preparedness (as suits risk e.g. fire, types of injury or damage)?
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13.0 Quality
Have the following been checked? 13.1 Is the design being followed? 13.2 Are there any signs of poor quality workmanship? 13.3 Are there signs of activities or situations that are inefficient or may cause financial/time loss?
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14.0 Behaviours. % Safe Questions.
The inspector is to decide answers to the following 10 questions. The questions are then to be used to fuel a safety conversation. Subsequent findings are to be recorded in section 15.
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1. Can workers explain details of their operational, task and location risk controls?
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2. Are methodologies, control measures and safe practices being followed?
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3. Can the workers explain details of their emergency control measures?
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4. Do the workers know the lifesaving rules?
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5. Do the workers know the work-safe procedure?
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6. Can the workers give details of the last safety brief (tool box talk)?
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7. Have all noticeable close calls been reported by the team? (Answer yes even if none reported, team are still to demonstrate reporting procedure).
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8. Has the team recently received a debrief from their supervisor and was the debrief sent to HSEQ?
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9. Did the workers engage in open, honest discussion regarding performance & HSEQ matters?
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10. Have all changes been properly dealt with, recorded and authorised? (Answer yes if no changes, team are still to demonstrate change procedure).
15.0 Your notes, any further actions required, any non-conformances (NCR) raised, advice given, outcomes of safety conversations and de-briefing comments provided to the team. State how any NCRs were closed on site.
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Auditor:
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Information & Guidance
Completing your inspection
1. Inspect all areas in sesctions 1 to 13 (questions within 1 to 13 are for guidance).
2. Complete the percent safe questions.
3. Conduct a safety conversation and inspection debrief with the team.
4. Return the completed form to HSEQ.
Completing the checklists. When working through the checklists on pages 1 & 2, as applicable, satisfy yourself that each item is:
1. Present. 2. In date. 3. Completed correctly. 4. Within calibration or inspection timelines. 5. Serviceable. 6. Relevant/specific to the work. 7. Sufficient to cover hazards & mitigate risks. 8. Briefed to all personnel. 9. Being adhered to. 10. With sufficient evidence & records in place. Look for & record good practices too.
Percent safe questions. The percent safe questions will give a good starting point for sparking a safety conversation. You will know why you concluded your score, ask the team to score themselves too and discuss/agree all reasoning.
Your answers allow a means of measuring behavioral performance and are important in trend analysis. There are 10 questions, each earns 10 points. All questions are applicable to any site and must be asked. Each question must be answered with a ‘yes’ or ‘no’. A ‘yes’ answer earns points, ‘no’ answers do not.
Safety Conversation. Watch & listen during your inspection, then lead a safety conversation with the team as part of your debrief to them. In the discussion, you should ask questions which lead the team to explain & acknowledge their own strengths & weaknesses without you having to tell them. Use anything you saw at the site to help fuel the conversation. Your questions should be aimed at:
• Gaining assurance of the workers’ level of competence, quality of work & safe practices.
• Educating & motivating by providing information, briefs, updates.
• Delving in to general project performance and gaining opportunities for feedback or consultation regarding: occupational health, safety, wellbeing, sustainability & the environment. Also consider: programme time or finance constraints, the plan, personnel, materials, plant, equipment, designs, client & third party interactions etc.
Ensure you record your safety conversation in section 15 and add notes on any lessons learnt.
Site Debrief of Findings - The team must be debriefed on your findings, this must include positives, negatives and any advice you may provide (there may be comments the inspector may wish to raise which are suitable for sending via the debriefing QR application too – take the opportunity to lead by example in debriefing).
Returning your completed inspection report. The auditor is to ensure that their site safety inspection report is returned to HSEQ for recording & analysis (hard copy or scans/photos via hseq@linbrooke@co.uk.
Operational leaders’ meeting (OLM). The OLM is held each Friday at 09:00. Join by dialing: 020 3137 2688 & entering conference ID: 89 21 66 86.
Confidential reporting
1. In both QR codes, for close calls and debriefing, it is possible to raise your concerns without disclosing your identity.
2. Alternatively, you can confidentially discuss your concerns with the HSEQ Manager via 07788 393598.
Close calls & debriefs. Following your site inspections, any close calls and debriefs should be shared.
