Information
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Audit Title
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Yacht name
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Conducted on
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Prepared by
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Location
1. Shipboard tour
1.1 Bridge
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Are there any navigation or radio equipment left inoperative ? (ISM 10)
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Are updated versions of nautical publications and IAMSAR manual available? (ISM 11.2.1)
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Are marine safety information from NAVTEX or EGC checked regularly ? (ISM 7)
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Are distress messages sending procedures and compulsory informations (MMSI, IMO #..etc.) posted near GMDSS console?
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Is the radio license and the shore maintenance contract available?
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Are the GMDSS emergency batteries charged, in good condition and the monitoring recorded?
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Are nautical charts, ECDIS (EN data) updated and notice to mariners controlled properly? (ISM 7)
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Are ship manoeuvring characteristics available on the bridge?
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Is COLREG code available on the bridge?
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Is compass deviation curve available and deviation book maintained ?
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Are ship specific procedures for navigation including emergency situations one available on the bridge?
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Is steering change over and emergency steering procedures quickly available?
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Are standing orders or night orders issued regularly by the master? (ISM 7)
1.2 Accommodation Space
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Are muster list posted in bridge, ER and accommodation updated? (ISM 8.2)
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Is SOLAS training manual controlled properly? (ISM 8.2)
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Is posted placard for garbage disposal written in language understand by the crew? (ISM 6.6)
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Are there distinctively marked garbage receptacle to received garbage for recycling ? ( ISM 6.6)
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Is watch schedule for watch keeper posted? (ISM 7, MLC)
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Is the kitchen clean and cooker hood free of grease?
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Are cold rooms clean, well organised, free of carton and at good temperature (+5c max) ?
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Are freezer rooms clean, well organised, free of carton and at good temperature (-18c Mim)?
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Is a system fitted in cold room and freezer not to be locked in?
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Are all the watertight doors and associated alarms operatives in automatic and manual mode?
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Are all crew members able to close watertight doors in automatic and manual mode?
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Are all escape ways free of encumbrance and easily usable?
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Are medicaments properly controlled? (ISM 7)
1.3 On Deck
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Are the load line marks out of the water and well marked ?
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Are access to the vessel safe and in good condition?
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Are gangway, cranes and other lifting appliances marked with corresponding SWL?
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Are garage and tender/toys storage in good order and free of any leakage?
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Are all transom doors and hull opening in good condition and watertight?
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Are the closing appliances, LSA, and FFA ( life and rescue boat, fire damper, fire hoses maintained properly? (ISM 10)
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Are coating / painting of hull parts and equipment maintained properly? (ISM 10)
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Are hazardous products lockers in good order, free of leakage and associated MSDS available ?
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Are there any damaged / corroded hull parts or equipment? (ISM 10)
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Are there any temporary repairs ? (ISM 10)
1.4 Engine room
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Are the ER and bilge clean and free of oil leakage?
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Are all equipment and any machinery fully operative? (ISM 10)
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Are escape route and escape trunk safe, accessible and free of encumbrance ? (ISM 10)
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Are oil records book and ER log book correctly filled and signed?
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Are chief engineer updated standing orders available in ECR?
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Are overboard discharge valves (OWS, bilge, sewage...) locked closed?
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Are quick closing valves in good condition and working properly?
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Are emergency stop working properly and tested regularly?
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Is emergency generator working properly and tested regularly?
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Is the emergency fire pump working properly and tested regularly?
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Are the placard "Discharge of oil prohibited" posted in ER and ECR? (USA compulsory)
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Is the emergency bilge pump and associated valves clearly marked?
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Are piping drawing and procedure for fuel transfer posted near transfer control valves? (USA compulsory)
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Are instructions for steering changeover and emergency steering posted? (ISM 8.2)
1.5 Interview with officers and/or crew
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Interview with officer and/or rating for DECK.
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Interview with officer and/or rating for ENGINE
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Interview with officer and/or rating for CATERING
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When did they join?
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Did he undergo familiarisation training just after joining? (ISM 6.3)
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Was essential instruction given prior sailing? (ISM 6.3)
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When did he last participate in an abandon ship drill?
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Does he know his assigned duties in emergency?
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Does he know how donning and use fireman outfit, immersion suit and/or breathing apparatus including EEBD?
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Does he understand what alarm signals may sound in emergency?
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Have there been any accidents or hazardous occurrence ?
Documents control
2. Interview with the master
2.1 Statutory certificates and survey records
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Are valid statutory certificates, continuous synopsis record ( CSR) and survey records available on board?
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Are the previous flag survey Deficiencies and/or observations closed?
2.2 Classification certificates and records
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Are valid Classification certificates and records available on board?
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Are classification certificates clean of CoC or memoranda ?
2.3 Crew certificates and documents
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Does every seafarer hold a valid medical certificate?
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Is the ship manned in compliance with the minimum manning certificate?
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Does each crew members hold a certificate of competency according to their duty and in accordance with STCW?
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Does each crew members hold a seamen or discharge book?
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Are crew with a STCW or MCA certificate holding the corresponding endorsement according to ship flag?
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Are all the original copies of crew certificates and documents available on board?
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Are all crew working/ rest hours recorded and according MLC requirement ?
2.3 Log and record books
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Are necessary items entered in bridge log book as per SOLAS requirements?
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Are necessary entries made to oil records book?
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Are the necessary entries made to the garbage records book?
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Is SEEMP in force and necessary entries made regularly?
Company responsability
3 Company responsibility
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Is the company indicated on DOC identical with the owner or the entity reported according to the ISM Code 3.1 ?
Designated person
4 Duty of Designated person
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Are the monitoring activities by the DPA on the safety and pollution aspect found sufficient ?
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Is the DPA known by officers and crew?
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Is the role of DPA known by officers and crew?
Master's responsability and authority
5 Master's responsibility and authority
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Is the master familiar with his responsibilities and authority required by ISM code section 5?
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Has the master implemented the safety and environmental protection of the company?
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Has the master reviewed the SMS and reported its deficiency to the company?
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Is the master aware of the overriding authority and the authority to request company's assistance ensured under the ISM code?
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Has the master carried out Risk Assessment according to SMS procedures established by the company?
Resources and personnel
6. Resources and Personel
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Is the master familiar with company's SMS resources and personel policy?
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Have on board training and instruction been conducted as per the manual/procedures?
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Have newly joined crew members received the familiarisation training required by STCW?
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Have the newly joined crew members received the familiarisation training required by SOLAS within 2 weeks after joining?
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Are SMS related documents given in a language understood by ship crew?
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Is the master's SMS awareness on acceptable level? ( to be judged at the end of audit)
Key shipboard operations
7. Key shipboard operations
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Have the shipboard operations been carried out as per company's SMS?
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Have operations during departure and arrival performed as procedures and requested data ( crew list, departure/arrival notification.etc.) sent to the company?
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Are daily reports I.e. Noon position, course and speed , etc. sent to the company as per procedures?
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Have pollution prevention operations performed as per procedures?
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Have special operations identified been performed as per procedures?
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Have the following watch keeping operations been performed as per procedures?
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Rest hours respected
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Alcohol policy enforced
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Voyage planning (prior voyage, berth to berth, verification and display of planned route, deviation from planned route..)
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Watches carried out based on the bridge resources management and navigational/weather conditions
Emergency preparedness
8. Emergency preparedness
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Has the ship been ready for emergency situations identified?
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Has the company provided the ship with updated emergency contact list?
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Is the master familiar with procedures to respond emergency situation identified?
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Have drills and exercise for emergency situations identified been conducted as per procedures and schedule?
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Does radio personnel aware of how to transmit distress alert under GMDSS?
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Is SOPEP properly controlled with the latest emergency contact list?
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Are the ship specific emergency towing booklet controlled?
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Has the ship encountered a sea casualty and/or serious human injury since last periodical audit?
Deficency control
9. Deficiency control
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Have all deficiencies been dealt with in accordance with the company SMS?
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Have the ship been controlled by PSC since last audit?
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Are all PSC records kept on board?
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Have any deficiencies identified at inspections by third parties since last audit?
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Have all NCs, accident and hazardous occurrences which were to be reported, been informed to the company?
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Has the company responded to the deficiencies reported?
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Have corrective actions to the deficiencies reported been taken?
Maintenance
10. Maintenance
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Is the ship maintained in accordance with the relevant rules and regulations?
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Has maintenance for ship and equipment been carried out as per PMS or plan established?
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Have maintenance works performed been properly recorded?
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Are critical equipment identified in ship PMS ?
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Have specific measures for critical and identified equipment been taken as per procedures?
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Are the "maintenance manuals and associated documents" for lifeboats and launching appliances prepared by the manufacturer or service provider available ?
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Have weekly/monthly inspections and routine maintenance for lifeboats and launching appliances been conducted in accordance with manufacturer instructions under supervision of senior officer?
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Are the records of inspection, servicing, repairs and maintenance for lifeboats and launching appliances signed by the person who carried out the work?
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Is there any technical deficiency which as been reported to the company?
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Has the company responded to the deficiency reported?
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Have the corrective action to the deficiency reported been taken?
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Have some deficiencies during shipboard tour by auditor been found ?
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During his inspection, was the vessel free of any deficiencies that the crew were unaware of?
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Have these deficiencies been reported to the company?
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Is the vessel free of overdue maintenance tasks?
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Is the vessel free of any overdue maintenance tasks for critical or identified equipment?
Document control
11. Document control
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Are all documents and data controlled as per company's SMS?
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Are ship's SMS manuals of updated version?
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Have revisions of the SMS manuals properly recorded?
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Have obsolete documents been properly removed?
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Are the SMS manuals available at all relevant locations?<br>
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Have the company's circular letters or information been filed properly and easily identified?
Internal audit and system review
12. Internal audit and system review
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Are the internal audit carried out as per company's SMS?
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Have internal audit records been kept on board the ship?
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Have NC been raised during this audit?
13. Conclusion
Conclusion and/or specific remarks
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Auditor's signature :
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Select date
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Captain's signature :
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