Information

  • Audit Title

  • Yacht name

  • Conducted on

  • Prepared by

  • Location

1. Shipboard tour

1.1 Bridge

  • Are there any navigation or radio equipment left inoperative ? (ISM 10)

  • Are updated versions of nautical publications and IAMSAR manual available? (ISM 11.2.1)

  • Are marine safety information from NAVTEX or EGC checked regularly ? (ISM 7)

  • Are distress messages sending procedures and compulsory informations (MMSI, IMO #..etc.) posted near GMDSS console?

  • Is the radio license and the shore maintenance contract available?

  • Are the GMDSS emergency batteries charged, in good condition and the monitoring recorded?

  • Are nautical charts, ECDIS (EN data) updated and notice to mariners controlled properly? (ISM 7)

  • Are ship manoeuvring characteristics available on the bridge?

  • Is COLREG code available on the bridge?

  • Is compass deviation curve available and deviation book maintained ?

  • Are ship specific procedures for navigation including emergency situations one available on the bridge?

  • Is steering change over and emergency steering procedures quickly available?

  • Are standing orders or night orders issued regularly by the master? (ISM 7)

1.2 Accommodation Space

  • Are muster list posted in bridge, ER and accommodation updated? (ISM 8.2)

  • Is SOLAS training manual controlled properly? (ISM 8.2)

  • Is posted placard for garbage disposal written in language understand by the crew? (ISM 6.6)

  • Are there distinctively marked garbage receptacle to received garbage for recycling ? ( ISM 6.6)

  • Is watch schedule for watch keeper posted? (ISM 7, MLC)

  • Is the kitchen clean and cooker hood free of grease?

  • Are cold rooms clean, well organised, free of carton and at good temperature (+5c max) ?

  • Are freezer rooms clean, well organised, free of carton and at good temperature (-18c Mim)?

  • Is a system fitted in cold room and freezer not to be locked in?

  • Are all the watertight doors and associated alarms operatives in automatic and manual mode?

  • Are all crew members able to close watertight doors in automatic and manual mode?

  • Are all escape ways free of encumbrance and easily usable?

  • Are medicaments properly controlled? (ISM 7)

1.3 On Deck

  • Are the load line marks out of the water and well marked ?

  • Are access to the vessel safe and in good condition?

  • Are gangway, cranes and other lifting appliances marked with corresponding SWL?

  • Are garage and tender/toys storage in good order and free of any leakage?

  • Are all transom doors and hull opening in good condition and watertight?

  • Are the closing appliances, LSA, and FFA ( life and rescue boat, fire damper, fire hoses maintained properly? (ISM 10)

  • Are coating / painting of hull parts and equipment maintained properly? (ISM 10)

  • Are hazardous products lockers in good order, free of leakage and associated MSDS available ?

  • Are there any damaged / corroded hull parts or equipment? (ISM 10)

  • Are there any temporary repairs ? (ISM 10)

1.4 Engine room

  • Are the ER and bilge clean and free of oil leakage?

  • Are all equipment and any machinery fully operative? (ISM 10)

  • Are escape route and escape trunk safe, accessible and free of encumbrance ? (ISM 10)

  • Are oil records book and ER log book correctly filled and signed?

  • Are chief engineer updated standing orders available in ECR?

  • Are overboard discharge valves (OWS, bilge, sewage...) locked closed?

  • Are quick closing valves in good condition and working properly?

  • Are emergency stop working properly and tested regularly?

  • Is emergency generator working properly and tested regularly?

  • Is the emergency fire pump working properly and tested regularly?

  • Are the placard "Discharge of oil prohibited" posted in ER and ECR? (USA compulsory)

  • Is the emergency bilge pump and associated valves clearly marked?

  • Are piping drawing and procedure for fuel transfer posted near transfer control valves? (USA compulsory)

  • Are instructions for steering changeover and emergency steering posted? (ISM 8.2)

1.5 Interview with officers and/or crew

  • Interview with officer and/or rating for DECK.

  • Interview with officer and/or rating for ENGINE

  • Interview with officer and/or rating for CATERING

  • When did they join?

  • Did he undergo familiarisation training just after joining? (ISM 6.3)

  • Was essential instruction given prior sailing? (ISM 6.3)

  • When did he last participate in an abandon ship drill?

  • Does he know his assigned duties in emergency?

  • Does he know how donning and use fireman outfit, immersion suit and/or breathing apparatus including EEBD?

  • Does he understand what alarm signals may sound in emergency?

  • Have there been any accidents or hazardous occurrence ?

Documents control

2. Interview with the master

2.1 Statutory certificates and survey records

  • Are valid statutory certificates, continuous synopsis record ( CSR) and survey records available on board?

  • Are the previous flag survey Deficiencies and/or observations closed?

2.2 Classification certificates and records

  • Are valid Classification certificates and records available on board?

  • Are classification certificates clean of CoC or memoranda ?

2.3 Crew certificates and documents

  • Does every seafarer hold a valid medical certificate?

  • Is the ship manned in compliance with the minimum manning certificate?

  • Does each crew members hold a certificate of competency according to their duty and in accordance with STCW?

  • Does each crew members hold a seamen or discharge book?

  • Are crew with a STCW or MCA certificate holding the corresponding endorsement according to ship flag?

  • Are all the original copies of crew certificates and documents available on board?

  • Are all crew working/ rest hours recorded and according MLC requirement ?

2.3 Log and record books

  • Are necessary items entered in bridge log book as per SOLAS requirements?

  • Are necessary entries made to oil records book?

  • Are the necessary entries made to the garbage records book?

  • Is SEEMP in force and necessary entries made regularly?

Company responsability

3 Company responsibility

  • Is the company indicated on DOC identical with the owner or the entity reported according to the ISM Code 3.1 ?

Designated person

4 Duty of Designated person

  • Are the monitoring activities by the DPA on the safety and pollution aspect found sufficient ?

  • Is the DPA known by officers and crew?

  • Is the role of DPA known by officers and crew?

Master's responsability and authority

5 Master's responsibility and authority

  • Is the master familiar with his responsibilities and authority required by ISM code section 5?

  • Has the master implemented the safety and environmental protection of the company?

  • Has the master reviewed the SMS and reported its deficiency to the company?

  • Is the master aware of the overriding authority and the authority to request company's assistance ensured under the ISM code?

  • Has the master carried out Risk Assessment according to SMS procedures established by the company?

Resources and personnel

6. Resources and Personel

  • Is the master familiar with company's SMS resources and personel policy?

  • Have on board training and instruction been conducted as per the manual/procedures?

  • Have newly joined crew members received the familiarisation training required by STCW?

  • Have the newly joined crew members received the familiarisation training required by SOLAS within 2 weeks after joining?

  • Are SMS related documents given in a language understood by ship crew?

  • Is the master's SMS awareness on acceptable level? ( to be judged at the end of audit)

Key shipboard operations

7. Key shipboard operations

  • Have the shipboard operations been carried out as per company's SMS?

  • Have operations during departure and arrival performed as procedures and requested data ( crew list, departure/arrival notification.etc.) sent to the company?

  • Are daily reports I.e. Noon position, course and speed , etc. sent to the company as per procedures?

  • Have pollution prevention operations performed as per procedures?

  • Have special operations identified been performed as per procedures?

  • Have the following watch keeping operations been performed as per procedures?

  • Rest hours respected

  • Alcohol policy enforced

  • Voyage planning (prior voyage, berth to berth, verification and display of planned route, deviation from planned route..)

  • Watches carried out based on the bridge resources management and navigational/weather conditions

Emergency preparedness

8. Emergency preparedness

  • Has the ship been ready for emergency situations identified?

  • Has the company provided the ship with updated emergency contact list?

  • Is the master familiar with procedures to respond emergency situation identified?

  • Have drills and exercise for emergency situations identified been conducted as per procedures and schedule?

  • Does radio personnel aware of how to transmit distress alert under GMDSS?

  • Is SOPEP properly controlled with the latest emergency contact list?

  • Are the ship specific emergency towing booklet controlled?

  • Has the ship encountered a sea casualty and/or serious human injury since last periodical audit?

Deficency control

9. Deficiency control

  • Have all deficiencies been dealt with in accordance with the company SMS?

  • Have the ship been controlled by PSC since last audit?

  • Are all PSC records kept on board?

  • Have any deficiencies identified at inspections by third parties since last audit?

  • Have all NCs, accident and hazardous occurrences which were to be reported, been informed to the company?

  • Has the company responded to the deficiencies reported?

  • Have corrective actions to the deficiencies reported been taken?

Maintenance

10. Maintenance

  • Is the ship maintained in accordance with the relevant rules and regulations?

  • Has maintenance for ship and equipment been carried out as per PMS or plan established?

  • Have maintenance works performed been properly recorded?

  • Are critical equipment identified in ship PMS ?

  • Have specific measures for critical and identified equipment been taken as per procedures?

  • Are the "maintenance manuals and associated documents" for lifeboats and launching appliances prepared by the manufacturer or service provider available ?

  • Have weekly/monthly inspections and routine maintenance for lifeboats and launching appliances been conducted in accordance with manufacturer instructions under supervision of senior officer?

  • Are the records of inspection, servicing, repairs and maintenance for lifeboats and launching appliances signed by the person who carried out the work?

  • Is there any technical deficiency which as been reported to the company?

  • Has the company responded to the deficiency reported?

  • Have the corrective action to the deficiency reported been taken?

  • Have some deficiencies during shipboard tour by auditor been found ?

  • During his inspection, was the vessel free of any deficiencies that the crew were unaware of?

  • Have these deficiencies been reported to the company?

  • Is the vessel free of overdue maintenance tasks?

  • Is the vessel free of any overdue maintenance tasks for critical or identified equipment?

Document control

11. Document control

  • Are all documents and data controlled as per company's SMS?

  • Are ship's SMS manuals of updated version?

  • Have revisions of the SMS manuals properly recorded?

  • Have obsolete documents been properly removed?

  • Are the SMS manuals available at all relevant locations?<br>

  • Have the company's circular letters or information been filed properly and easily identified?

Internal audit and system review

12. Internal audit and system review

  • Are the internal audit carried out as per company's SMS?

  • Have internal audit records been kept on board the ship?

  • Have NC been raised during this audit?

13. Conclusion

Conclusion and/or specific remarks

  • Auditor's signature :

  • Select date

  • Captain's signature :

  • Select date

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