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FULL CLUB AUDIT

GENERAL HEALTH AND SAFETY CHECKS

  • Is the HSE poster on display with a current signature

  • Is the current version of the H+S policy kept in Folder 1?

  • Is the liability insurance displayed within the club along with the health and safety policy statement?

  • Is the H+S folder up to date and in good order?

  • Are archive files set up Jan-Dec with all previous documents archived and easily accessible?

  • Are the health and safety folders (1-5) accessible and professional should a third party require a visit?

  • Is there H+S notice board containing all relevant information?

  • Does the club have an AED? If so, is it charged and functional?

  • Are there first aid kits in the gym/ staff room and are they being checked on a weekly basis?

  • Are all staff first aid qualified, including PTS?

  • Is there at least one legible clear 'no-smoking' sign displayed within the building?

  • Are signs displayed identifying the designated smoking areas? Are 'non -smoking' signs displayed around the immediate perimeter of the building, and on cages/fences of any gas cylinders/tanks?

  • Are waste transfer notes retained for 2 years?

CONTRACTORS

  • Are suitable and sufficient checks undertaken to confirm contractor's health and safety competence?

  • Do we have copies of the contractor's safety policies, risk assessments, method statements, COSHH<br>assessments, insurance details, references etc. prior to work commencing?

  • Do self employed individuals that undertake maintenance/repair activities at the premises have the<br>necessary insurance and safety documentation in place?<br>

EAP'S

  • Does the club have a suitable EAP in place and is up to date? (FOLDER 1)

  • Does the club have a suitable gas leak EAP in place? (If applicable)

  • Does the club have a suitable water leak EAP in place? (FOLDER 1)

  • Does the club have a suitable power outage EAP in place? (FOLDER 1)

  • Does the club have a suitable bomb threat EAP in place? (FOLDER 1)

FIRE SAFETY MANAGEMENT

  • Is waste being regularly collected and placed in a safe area ready for collection?

  • Are team members fully checking premises for potential fires and is all unnecessary equipment turned off?

  • Is storage of combustables being controlled, particularly in plant and electrical cupboards?

FIRE SAFETY - ELECTRICAL

  • Is the use of flexible electrical cable and extension leads, kept to a minimum?

  • Are the electrical circuits free of any evidence of overloading?

FIRE PREVENTION - MEANS OF ESCAPE

  • Are all fire exits, stair wells and corridors clear of obstruction?

  • Do all fire doors have the correct signage? I.E. Push bar to open, fire door keep closed.

  • Are all fire exits and intermediate doors easily operable from inside without the use of a key?

  • Are all fire exits alarmed and armed?

  • Is egress from the fire exits clear and free from hazards, especially on stairs and paths?

  • Are all fire resisting smoke stop doors in good condition and kept closed? (White strips inside doors)

  • Are there any breaches in the walls surrounding fire doors or doors themselves?

  • Do all fire doors, which contain vents dampers?

FIRE PREVENTION - ACTIONS IN THE EVENT OF A FIRE

  • Are all employess fully aware of the fire evacuation procedures?

  • Are suitable fire action notices prominently displayed around the building?

  • Have appropriate members of staff been appointed to take control in the event of an emergency?

  • Is the fire evacuation assembly area in a safe location, clear from fire brigade access?

  • Are there alternative fire evacuation assembly areas in the event that the nominated assembly point is not available?

FIRE PREVENTION - FIRE DETECTION AND ALARM SYSTEMS

  • Can a fire alarm be raised without placing anyone in danger?

  • Is the fire system in full working order?

  • Are all alarm call points unobstructed and clearly visible?

FIRE PREVENTION - PORTABLE FIREFIGHTING EQUIPMENT

  • Are all portable fire extinguishers and fire blankets suitably located around the building and fixed to brackets/ wall?

  • Are all locations of all portable fire extinguishers and fire blankets clearly identifiable?

LEGIONELLA (FOLDER 2)

  • Is there a legionalla risk assessment in place with all recommendations actioned?

  • Are all team members knowledgable regarding responsibilities towards the written scheme?

  • Are infrequently used outlets being flushed weekly and records kept? (FOLDER 2)

  • Are air conditioning units and air handling units being cleaned weekly and records kept? (FOLDER 2)

  • Are sentinal temperature checks being carried out monthly? (FOLDER 2)

  • Are all other outlets being tested over the course of a year and records kept? (FOLDER 2)

  • Are calorifiers having flow and return temperatures measured along with stored water temperature taken and records kept?

  • Are cold water storage tanks having the temperature taken at the inlet?

  • Are shower heads and other sentinal points being descaled quarterly and is logged?

GYM FLOOR SAFETY - EQUIPMENT

  • Is all equipment functional and fit for purpose?

  • Does all faulty equipment have an out of order sign?

  • Has all faulty equipment been logged?

  • Are the stretch mats in good condition?

GENERAL GYM FLOOR SAFETY

  • Are all weight bearing pieces of equipment that risk crushing injuries being cleared down?

  • Are all steps being stacked appropriately? (5 feet high, feet set to bottom level) Studios

  • Are measures being taken to ensure floors are as free from trips as reasonably possible? (Floor walks)

RISK ASSESSMENTS

  • Has the fire risk assessment been reviewed within the last 12 months?

  • Has the fire risk assessment been signed by current members of staff?

  • Has the general risk assessment been reviewed within the last 12 months and all hazards reduced where possible?

  • Are all risk assessments filed systematically within FOLDER 1?

  • Have all risk assessments been signed by current members of staff?

  • Is there a first aid risk assessment in place?

COSHH

  • Are all COSHH documents in place in FOLDER 1?

  • Are staff aware of the COSHH documents? (ASK MEMBER OF STAFF WHAT COSHH MEANS)

  • Do all chemicals in the buidling have relevent COSHH sheets?

  • Are all harmful chemicals locked away from the public?

  • Has COSHH training been completed by members of staff?

  • Are all containers/ bottles labelled correctly in accordance to COSHH?

COMPLIANCE AND STATUTORY CHECKS

  • Are all day pass guests and visitors giving personal information for data capture?

  • Is the opening and closing checklist being used effectively?

  • Is the daily/ weekly cleaning check sheet being used effectively?

  • Are the daily walkround sign off sheets being filled out?

  • Are all cables being checked daily and signed off on the daily check sheet?

  • Are the daily/ weekly equipment check sheets being filled out?

WEEKLY HEALTH AND SAFETY CHECKS

  • Are all fire alarms being tested weekly?

  • Are all first aid boxes being checked and replenished weekly and logged?

  • Is the sunbed being tested weekly and logged? Test should include lights, emergenct alarms and fan (where applicable)

  • Is the Defib being checked and signed off each week?

  • Are Steam room checks being completed weekly? (If applicable)

  • Are Sauna room checks being completed weekly? (If applicable)

MONTHLY HEALTH AND SAFETY CHECKS

  • Are emergency lights being tested and logged in the fire folder in FOLDER 2?

  • Are fire extinguisher checks being completed in the fire folder and logged? (FOLDER 2)

  • Are emergency call points being tested and logged?

  • Are fire exit and door checks being completed monthly? (FOLDER 2)

BI-ANNUAL HEALTH AND SAFETY CHECKS

  • Has the fire evacuation taken place within the last 6 months and all logged in the fire folder (FOLDER 2)

  • Has the air con been serviced within the last 6 months?

  • Has the electrical inspection taken place within the last 6 months?

ANNUAL HEALTH AND SAFETY CHECKS

  • Has the fire fighting equipment service taken place within the past 12 months and work sheet in (FOLDER 2)

  • Has PAT testing equipment service taken place within the last 12 months/ 3 years and log sheet available? (FOLDER 4)

  • Has fire detection service taken place within the last 12 months? (FOLDER 2)

  • Has the emergency lighting service taken place within the last 12 months? (FOLDER 4)

  • Has a lift service taken place within the last 12 months? (If applicable) (FOLDER 4)

  • Has a gas safety service taken place within the last 12 months? (FOLDER 4)

  • Has the intruder alarm service taken place within the last 12 months? (FOLDER 4)

  • Does the company have an electrical installation conditions report? (Done every 5 years)

AIR CONDITIONING AND VENTILATION

  • Is the air conditioning functional throughout the club?

  • Is the A/C turned off in rooms that are not in use?

  • Is the A/C operating at the optimum temperature for the time of year?

LIGHTING

  • Is there sufficient lighting throughout the buiding?

  • Are lights turned off in areas not in use?

ACCIDENT AND INCIDENT REPORTING

  • Is the accident book accessible to any member of staff? (SHOULD BE IN STAFF ROOM)

  • Are all team members trained in the accident/ incident reporting process? (ASK MEMBER OF STAFF)

  • Are completed accident forms locked away as per GDPR?

  • Are all accident reporting documents being completed fully to include a high level of detail?

  • Have all accident/ incident reports been reported to head office/ Safety officer?

BUILDING MAINTENANCE

  • How many issues have been logged? (CHECK ISSUES SECTION OF IAUDITOR)

  • Have all maintenance issues that have been logged for over 4 weeks been escelated?

STAFF TRAINING

  • Have all members of staff completed health and safety training and records shown?

  • Does the club have recent and signed contracts for all staff?

  • Are all certificates and insurance copies in FOLDER 3?

  • Have all staffed signed and understood the H+S policy and EAP Policy?

CCTV

  • Is CCTV functional and fit for purpose?

  • Are all cameras free from obstruction?

  • Is there any evidence of internal dishonesty or cash being taken in club?

  • Is the CCTV policy displayed in club with suitable signage?

ACCESS CONTROL / LOST PROPERTY

  • Do areas that require access control have functional systems in place?

  • Are locker checks taking place and logged? (NON 24 HOUR CLUBS, MUST NOT HAVE PADLOCKS LEFT OVERNIGHT)

  • Is there a lost property process in place and is it being followed?

HOUSEKEEPING / CLEANLINESS

  • Is the external car park free from rubbish?

  • Are rubbish bins tidy and atleast 3 metres away from the building?

  • Is the club floor clean and clear of rubbish? (CHECK ALL FLOORING TYPES AROUND CLUB)

  • Is the equipment clean, including areas of details? (Weight stacks, racks, trees)

  • Is the gym equipment being cleaned using appropriate cleaning equipment?

  • Is the daily cleaning rota being used and in order?

  • Are there suitable levels of equipment cleaner and blue roll for members?

CHANGING ROOMS

  • Are the changing rooms clean and free from rubbish and debris?

  • Are the toilet areas clean and free from rubbish and debris?

  • Are there suitable levels of hand soap and toilet paper?

  • Are urinal pads being used appropriately?

  • Are the showers clean and free from rubbish and debris?

  • Are the Sauna/ Steam room areas clean and free from rubbish and debris?

  • Are all water fountains clean?

BACK OF HOUSE

  • Are all back of house areas clean and free of rubbish?

  • Are all disabled washrooms clean and free of rubbish?

  • Rate overall club cleanliness on a scale of 1-10

DISABLED ACCESS

  • Are there written PEEPS in place for any person with special requirements?

  • Do all disability alarms/ refuge point function and do they suitably alert members / staff?

  • Does the club have a suitable lift? (If applicable) TEST LIFT

  • Are all areas of access and egress disabled user friendly?

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