G-MW Internal EMS Audit

• Audit Title

• Conducted on

  Date
• Location
  Address

• Auditor

• Auditee

• Audit Finding Grades:
  
  1. Non Conformance
  - Absences of, or the failure to implement and maintain G-MW's environmental management system (EMS) elements or relevant G-MW procedure; or
  - A situation which raises significant doubt as to the capability of the system to achieve the policy, objectives and to satisfy the requirements of G-MW.
  
  2. Opportunity For Improvement
  A finding indicating a weakness in the system, a procedure, records or in the management of a particular activity. Or a situation, if left without corrective action or attention by G-MW would raise doubt as to the future capabilities of the management systems to achieve the policy, objectives and requirement of G-MW.
  
  3. Observations
  A finding warranting by the G-MW although not nessesarily requiring remedial action.
  
  NOTE: Follow up of previous audits - Non-conformance 6 months and Opportunities for improvement 12 months.
  

Administration

• Has the scope of the system changed?

  Yes

  No

  N/A

• Has the structure of the system changed?

  Yes

  No

  N/A

• Are team members clear on their tasks and scope of works?

  Yes

  No

  N/A

• Has top management assigned a representative/function with sufficient authority, awareness, competence & resources to ensure the establishment, maintenance & improvement of the EMS as well as to report to the top on environmental performance and present opportunities for improvement?

  Yes

  No

  N/A

Policy

• Does the policy commit to comply with or exceed applicable legal and other requirements?

  Yes

  No

  N/A

• Does the policy commit to the prevention of pollution?

  Yes

  No

  N/A

• Does the policy commit to continual improvement through environmental performance evaluation procedures and indicators?

  Yes

  No

  N/A

• Has the policy (most up to date) been appropriately communicated and displayed to wider G-MW?

  Yes

  No

  N/A

Planning

Environmental Aspects

• Does each team member have a clear understanding of the activities, products & services that fall within the scope of the system?

  Yes

  No

  N/A

• Have aspects been identified, risk rated and assigned controls or investigation programs?

  Yes

  No

  N/A

• Do a set of criteria exist to determine the significance of risk?

  Yes

  No

  N/A

• Is there a program in place to ensure aspects are reviewed periodically?

  Yes

  No

  N/A

Legal & Other Requirements

• Is there an up to date register or list of applicable legal and other requirements? (i.e. agreements with public authorities, voluntary principals, corporate requirements, agreements with community groups/NGOs)

  Yes

  No

  N/A

• Are G-MW's risks linked to the relevant legislation and other obligations?

  Yes

  No

  N/A

• Is there a process in place to anticipate and prepare for new or changed requirements?

  Yes

  No

  N/A

• Is there an effective process in place to track or monitor environmental performance against legal obligations?

  Yes

  No

  N/A

Objectives & Targets

• Are the objectives and targets for the EMS clearly set out and documented in some form of program?

  Yes

  No

  N/A

• Do performance indicators exist to track progress in achieving objectives and targets? Are there performance indicators measurable and clearly allocated to someone?

  Yes

  No

  N/A

Implementation and Operation

• Is the EMS reasonably resourced to carry outs its functions? i.e. to establish, implement, maintain and improve the EMS for current and future needs of the organisation.

  Yes

  No

  N/A

• Is the system encountering a shortage in resources/support in any of the following areas: infrastructure, information systems, training, technology, financial, human and any other resources specific to the EMS operation?

  Yes

  No

  N/A

• Are resources and their allocation reviewed periodically in conjunction with the Management Review to ensure their adequacy?

  Yes

  No

  N/A

Competence, Training & Awareness

• Is there a training program in place to identify the training needs of employees?

  Yes

  No

  N/A

• Does the design and development of the training plan address the defined training needs?

  Yes

  No

  N/A

• Have different training groups been identified and programs established for each?

  Yes

  No

  N/A

• Is there a system of documenting and monitoring the training received?

  Yes

  No

  N/A

• Is there a system of evaluating training received against training needs and requirements?

  Yes

  No

  N/A

Communication

• What internal communication procedures or processes exist to disseminate environmental communication? (i.e. demonstrating commitment and efforts to improve environmental performance as well as the results; raising awareness and encouraging dialogue about policy; performance and achievements; feedback and responding; promoting continual improvement). Are there adequate?

  Yes

  No

  N/A

• Is there a procedure for receiving, documenting, and responding to relevant communication from external parties? Is there a communication strategy?

  Yes

  No

  N/A

Control of Documents

• Is there a central register of all EMS documents? Does it contain a provision of review to identify documents that need updating?

  Yes

  No

  N/A

• Are the current versions of the relevant documents available at all locations where required?

  Yes

  No

  N/A

• Are all obsolete documents promptly removed from all points of issue and use?

  Yes

  No

  N/A

Operation Controls

• Are there a set of operational controls to meet the organisations environmental policy commitments, achieve its targets and objectives, comply with applicable legal and other requirements and to manage its significant environmental aspects?

  Yes

  No

  N/A

• Are these controls reviewed/evaluated periodically?

  Yes

  No

  N/A

Emergency Preparedness & Response

• Is there a procedure detailing how to identify potential emergency situations, accidents and other incidents?

  Yes

  No

  N/A

• Is this procedure reviewed periodically?

  Yes

  No

  N/A

Checking

• Is there an effective and systematic approach for measuring, monitoring and reporting environmental performance?

  Yes

  No

  N/A

• Is there a procedure for periodically evaluating compliance to legal requirements applicable to environmental aspects? Is this procedure periodically reviewed?

  Yes

  No

  N/A

• Is there a systematic method in identifying actual and potential non-conformity(ies), making connections and taking corrective and preventative action.

  Yes

  No

  N/A

• Does the audit system ensure that all organisational units/functions, system elements and the full scope of the EMS are audited periodically?

  Yes

  No

  N/A

Management Review

• Is a Management Review held annually to review the aspects of activities, products and services within the scope of the EMS?

  Yes

  No

  N/A

• Does top management contribute to the process of evaluating opportunities for improvement?

  Yes

  No

  N/A

• If opportunities are identified, are the implementation actions adequately resourced?

  Yes

  No

  N/A