GEMD Administration

C.9.1 - GEMD Administration

C.9.1.1 - Is the Maintenance Officer designated in writing by the station Commanding Officer?

C.9.1.2 - Does the Maintenance Officer maintain copies of NATOPS Evaluation Reports for evaluations conducted during the preceding six years?

C.9.1.3 - Have the major and minor discrepancies identified during the previous NATOPS Evaluation been resolved? If not, explain.

C.9.1.4 - Is there an GEMD Facility Electronics Manual (FACMAN)?

C.9.1.5 - Is the content of the FACMAN as per enclosure (1) of the Shore ATC System Maintenance Policy?

C.9.1.6 - Is the Maintenance Officer assigned to and an active member of local and regional planning boards whose actions may affect the operation of ATC equipment?

C.9.1.7 - Does the Maintenance Officer maintain a facility maintenance plan that supports equipment maintenance and calibration that minimizes the impact to operations?

C.9.1.8 - Is the authorized allowance and onboard strength of military and civilian personnel adequate to support the mission assigned?

C.9.1.8.a - Is the division staffed to support the systems installed?

C.9.1.8.b - Do electronic technicians assigned possess a Navy Enlisted Classification (NEC/USN), Military Occupational Specialty (MOS/USMC), equivalent rating (civilian) relative to their work assignment?

C.9.1.8.c - Are personnel enrolled in a structured Individual Training Standards System (ITSS) (USMC)/JQR to obtain qualification for the systems on which they are not NEC/MOS/equivalent rating qualified?

C.9.1.8.d - Are ATC electronics technicians normally not assigned duties outside their professional specialty?

C.9.1.8.e - Unless operational requirements dictate otherwise, are working hour limitations in effect for air traffic controllers (NAVAIR 00-80T-114, paragraph 3.3.7) imposed on electronic technicians maintaining ATC-related equipment?

C.9.1.9 - Does the GEMD have a billet authorization for a storekeeper/supply technician?

C.9.1.9.a - If authorized, is the billet filled on a full-time base?

C.9.1.10 - If managing contracted maintenance organizations, does the Maintenance Officer possess documented extensive knowledge and experience with ATC systems?

C.9.1.11 - If managing contracted maintenance organizations, has the Maintenance Officer received proper training to administer the technical requirements of the contract under the guidance of the Contracting Officer?

C.9.1.12 - If using a contracted maintenance organization, is OPNAVINST 3721.5 included in the contract as a reference?

C.9.1.13 - If managing a contracted maintenance organization, does the Maintenance Officer ensure contract management is proactive with immediate personnel replacement when contracted technicians receive a suspension of qualification?

C.9.1.14 - Is the security (controlled access) of ATC equipment spaces maintained?

C.9.1.15 - Are all visits to ATC equipment spaces approved by the GEMO?

C.9.1.16 - Are visitors escorted while in ATC equipment spaces?

C.9.1.17 - Is classified material under the cognizance of the GEMD properly stowed?

C.9.1.18 - Are classified material destruction bills posted in conspicuous locations?

C.9.1.18.a - Is training conducted on a recurring basis to keep personnel knowledgeable of destruction procedures?

C.9.1.19 - Is the Maintenance Officer or LCPO/NCOIC knowledgeable of the procedures for monitoring navigation aids?

C.9.1.20 - If navigational aids require relocation, does the Maintenance Officer ensure compliance with FAOO 8260.3 (TERPS)?

C.9.1.21 - Is the Maintenance Officer cognizant of Notice to Airman (NOTAM) procedures for radar and NAVAIDs removed from service for routine or corrective maintenance?

C.9.1.22 - Are technicians aware of NO-NOTAM preventive maintenance periods?

C.9.1.23 - Does the Maintenance Officer maintain copies of Radar Data Sharing Agreements with FAA (if applicable) or other Letters/Memoranda of Agreement related to electronic maintenance support?

C.9.1.24 - Is the Maintenance Officer or LCPO/NCOIC (if designated) held accountable for the frequency assignment of equipment transmitting onboard the station?

C.9.1.25 - Does the Maintenance Officer coordinate with local and regional frequency coordinators as well as transient units and tenant commands to ensure no radio emissions are permitted on or around ATC facilities that may cause interference with ATC frequencies?

C.9.1.26 - Does the Maintenance Officer coordinate with the Resident Officer-In-Charge of Construction, Regional Commander, ATC T&R Office, and ISEAs to ensure that facility projects, such as Military Construction/road construction, address the impacts and specifically identify and include relocation costs of existing equipment, if necessary, to prevent unplanned costs, or system performance impacts?

C.9.1.27 - Are adequate measures in place to secure/monitor ATC electronic equipment at remote facilities and unmanned sites?

C.9.1.28 - Does the Maintenance Officer ensure the maintenance of a continuing SSIC formatted historical file containing data pertinent to the operation of the Maintenance Division?

C.9.1.29 - Does the Maintenance Officer maintain a file of installation documents issued by the sponsoring ISEA (i.e., Site Surveys, BESEPs, IDPs, FRSs, etc.) for the ATC equipment under their cognizance?

C.9.1.30 - Does the Maintenance Officer fully understand the Operational Capability Improvement Request (OCIR)

C.9.1.31 - Does the Maintenance Officer maintain a complete and accurate file of command generated OCIRs, including chain of command endorsements?

C.9.1.32 - Are CASREP History Files maintained for two years?

C.9.1.32.a - Are active CASREPS current with timely UPDATES?

C.9.1.32.b - Are locally-held records in accord with records on the ATC Community web site?

C.9.1.33 - Does the Maintenance Officer and LCPO/NCOIC have access to the ATC Community web site (web account) to verify current Casualty Reports (CASREP) for systems/equipment supported?

C.9.1.34 - Is the ATCFO consulted during the preparation of CASREPs to ascertain operational impacts, and notified of CASREP status associated with ATC systems outages?

C.9.1.35 - Does the Maintenance Officer use the classifications of full system capable, partial system capable and non-operational system when preparing ATC system(s) CASREPs and UPDATEs?

C.9.1.36 - Are the personnel assigned to the GEMD with a need to know, knowledgeable of and proficient in executing the duties prescribed to support FAA Flight Inspections?

C.9.1.37 - Does the GEMD have sufficient vehicles assigned to assure timely access to all systems/equipment under their cognizance? [Subjective: Each location will be assessed based upon span of control, system diversity and geographic/weather conditions]

C.9.1.38 - Does the Maintenance Officer understand the procedures to follow concerning Condition Based Field Maintenance (CBFM) of ATC system(s) under their cognizance?

C.9.1.39 - Was a VADM William P. Lawrence Air Traffic Control Technician of the Year Award nomination submitted?

GEMD Material

C.9.2 GEMD Material

C.9.2.1 - Upon performing a visual inspection, to assess NAALS equipment condition, (noting overall cleanliness; missing hardware and access panels; inoperative lamps and alarms; cracked or missing buttons or switches; broken, torn, or frayed wires and cables; loose grounds; weatherproofing on external cable connectors; inadequate lubrication; evidence of rust or corrosion; cracked or peeling paint) is the material condition of the system satisfactory?

C.9.2.1.a - AN/FPN-63 PAR

C.9.2.1.b - AN/URN-25 TACAN

C.9.2.1.c - AN/URN-32 TACAN

C.9.2.1.d - AN/GPN-27 ASR

C.9.2.1.e - AN/GPN-30 DASR

C.9.2.1.f - AN/FSQ-204 STARS

C.9.2.1.g - AN/FAC-6(V)1 FOIS

C.9.2.1.h - AN/FAC-6(V)2 FOIS

C.9.2.1.i - AN/FAC-6(V)4 FOIS

C.9.2.1.j - AN/FSC-127 ETVS

C.9.2.1.k - AN/GRC-171 and -211 TX/RX

C.9.2.1.l - CM-200 TX/RX

C.9.2.1.m - AN/FFC-1 FOCIS

C.9.2.1.n - DALR

C.9.2.2 - Does equipment performance meet or exceed critical equipment performance parameters as established by the ISEA as determined through observation of the following PMS?

C.9.2.3 - Does equipment performance meet or exceed the standards established by the ISEA?

C.9.2.4 - Does the Maintenance Officer coordinate with SPAWARSYSCEN Charleston for all issues related to test equipment?

C.9.2.5 - Has the command funded the GEMD Operation Target (OPTAR) to assure adequate resources to support systems installed? [Compare budget call input to budget approved]

GEMD Publications, Records and Reports

C.9.3 - GEMD Publications, Records and Reports

C.9.3.1 - Does the GEMD maintain a Technical Library?

C.9.3.2 - Are the following publications retained or available to the GEMD? Are the available publications up-to-date?

C.9.3.2.a - Personnel Qualification Standards (PQS).

C.9.3.2.b - Catalog of Navy Training Courses.

C.9.3.2.c - Naval Shore Safety Manual.

C.9.3.2.d - Naval Air Traffic Control, Air Navigation Aids and Landing Systems (NAALS) Program.

C.9.3.2.e - Maintenance and Material Management (3M) System Policy.

C.9.3.2.f - Ship's Maintenance and Material Management (3M) Manual.

C.9.3.2.g - Applicable higher authority maintenance instructions.

C.9.3.2.h - NATOPS Air Traffic Control Manual.

C.9.2.2.i - Facilities Project Instruction Manual.

C.9.2.2.j - NATOPS Air Traffic Control Manual.

C.9.3.2.k - United States Standard Flight Inspection Manual.

C.9.3.2.l - Facility Planning Criteria for Navy and Marine Corps Shore Installations.

C.9.3.2.m - Design: Navy Air Traffic Control Facilities.

C.9.3.2.n - Design: Aviation Operation and Support Facilities.

C.9.3.2.o - FAA/NAVY MOA for Logistic Support.

C.9.3.2.p - Configuration and Logistics Support Information System.

C.9.3.2.q - Operational Reports.

C.9.3.2.r - Technical Manuals on all supported equipment. (Electronic or paper version is acceptable)

C.9.3.2.s - Policy and Procedures for BESEPs.

C.9.3.3 - Are the following reports/records current and complete?

C.9.3.3.a - Telecommunications Operating Requirements (TELCOR) Documentation System.

C.9.3.3.b - Frequency Usage Report.

C.9.3.3.c - Telecommunications Service Request (TSR) and Telecommunications Service Order (TSO) records to support connectivity requirements.

C.9.3.3.d - Inter-facility and intra-facility landline connectivity reports including connectivity diagrams, labeled demarcation points, designation labels on each circuit, and maintenance responsibility information.

C.9.3.3.e - Preventive Maintenance Schedules posted and up to date in each work center.

C.9.3.3.f - Airfield IFLOLS/FLOLS Certification, if supported by GEMD (12 months).

C.9.3.3.g - 2-M Recertification (18 Months).

2M certification date.

C.9.3.3.h - RADHAZ (HERP/HERF) Survey (SPAWARSYSCEN Atlantic).

RADHAZ completion date.

C.9.3.3.i - HERO Survey (NSWC Dahlgren).

HERO completion date.

C.9.3.3.j - History files that document equipment acceptance, upgrades, removals, transfers, DRMO and shipment.

C.9.3.3.k - Files that document current and planned installations with BESEPS for those systems.

C.9.3.3.l - Maintenance data reported via an approved method?

C.9.3.3.m - Commissioning flight check reports and the most recent flight check report for ATC radars, landing systems and NAVAIDs, and magnetic offset (variation) information.

C.9.3.4 - Are as-built drawings available for each equipment/system installed?

C.9.3.5 - Are all General Purpose Electronic Test Equipment (GPETE) items covered under the MEASURE Calibration Program?

C.9.3.6 - Does the command maintain a current copy of the Test Equipment Allowance Process (TEAP) Report?

C.9.3.7 - Is the ATC CDM current on the ATC Community web site?

C.9.3.7.a - Are the site validations being accomplished biennially as per the Shore ATC System Maintenance Policy?

C.9.3.7.b - Date of last site validation completed?

C.9.3.8 - Are Equipment Performance Forms maintained on file for at least two years?

GEMD Training

C.9.4 - GEMD Training

C.9.4.1 - Has the Maintenance Officer instituted a training program for the continuing development of all personnel assigned to the division?

C.9.4.2 - Does the training program contain elements for long range, quarterly, and monthly training?

C.9.4.2.a - Is annual GMT conducted and documented in training records?

C.9.4.2.b - Is in-rate training conducted and documented in training records?

C.9.4.3 - Has the Maintenance Officer or LCPO/NCOIC designated a senior petty officer/NCO to schedule, track and record individual training accomplishments?

C.9.4.4 - Is the training petty officer/NCO aware of the technical training assistance available to the division in the form of Personnel Qualification Standards (PQS)/Job Qualification Requirement (JQR)/from the cognizant Technical Authority?

C.9.4.5 - Has the training petty officer/NCO established PQS or JQR courses for personnel assigned to work on equipment covered by PQS?

C.9.4.5.a - For systems with an ISEA-approved JQR, have the maintenance technicians working on those systems completed the approved JQR?

C.9.4.5.b - Are ATC systems maintenance technicians designated in writing by the Maintenance Officer as qualified to perform Ground Inspection and maintenance for each particular system?

C.9.4.5.c - Are oral qualification boards comprised of technicians qualified on the specific equipment?

C.9.4.5.d - If an abridged GEMD qualification package is used for those technicians with previous equipment experience, does it include a JQR and an oral board and/or written exam?

C.9.4.6 - Are technicians cross-qualified, if necessary, on additional or secondary systems once the technician has demonstrated the required knowledge and experience through OJT and JQRs and passed an oral board and/or written exam?

C.9.4.7 - Do technicians receive a qualification review at least once every four years, documented in the technician's qualification record?

C.9.4.8 - Do all technicians attend the Airfield Vehicle Operators Course and possess a current local airfield driver's license and/or permit?

C.9.4.9 - Is basic first aid and Cardiopulmonary Resuscitation (CPR) training mandatory for each technician assigned to the division and documented in training records? Is this a continuing requirement?

C.9.4.10 - Is prevention and treatment of electrical shock a continuing part of the division training program, and documented in training records?

GEMD Safety

C.9.5 - GEMD Safety

C.9.5.1 - Does the GEMD have a safety program structured to disseminate NAVOSH information to division personnel and support contractors?

C.9.5.2 - Are all personnel informed of the types and uses of hazardous materials found in division workspaces?

C.9.5.3 - Are safety warning and precaution signs (to include use of power and hand tools, electrical shock, electronic safety, high voltage signs, radiation hazard signs, hazardous material signs, etc) posted in conspicuous locations in each of the division work centers?

C.9.5.4 - Do technical personnel (selected at random) know the tag-out or lock-out procedures for working on electrical/electronic equipment?

C.9.5.5 - Are safety precautions written to cover unusual hazards found in GEMD spaces such as working aloft and using climbing equipment, working near radiating antennas, handling radioactive tubes, use of rubber floor coverings, properly labeled fuse box covers, tag-out procedures, and safe driving?

C.9.5.6 - Has the Maintenance Officer and/or designated safety petty officer/NCO established a target safety program to include noise control and hearing conservation, asbestos control, sight conservation, ORM?

C.9.5.7 - Is personal protective equipment (PPE) provided and worn (e.g., head protection, hearing protection, eye protection, safety footwear)?

C.9.5.8 - Is lighting sufficient for troubleshooting?

C.9.5.9 - Is all electronic/electrical equipment properly grounded?

C.9.5.10 - Are grounding systems and lightning protection systems in place and checked for markings, continuity, corrosion and resistance?

C.9.5.11 - Are technicians aware of the location of circuit breakers for the equipment in their space?

C.9.5.11.a - Are those circuit breakers properly labeled as to function?

C.9.5.12 - Are electrical cords (extension and test equipment) being checked and are the safety tags current?

C.9.5.13 - Are properly constructed shorting probes easily located within each work center?

C.9.5.14 - Do personnel (selected at random) know the procedures to use when treating electrical shock?

C.9.5.15 - Are safety elements such as goggles, facemasks, gloves, and blankets attached to an approved safety board easily accessible in each work center?

C.9.5.16 - Are aprons, chemical resistance face shields and gloves in areas containing wet cell batteries and is there an eyewash station mounted in this area?

C.9.5.17 - Are proper type of fire extinguishers readily available in each work center?

C.9.5.17.a - Are they correctly located?

C.9.5.17.b - Is the inspection date current?

C.9.5.18 - Is there a posted fire and emergency evacuation route posted in each work area?

C.9.5.19 - Are the emergency lights operational in case of power loss?

Maintenance Procedures

C.9.6 - Maintenance Procedures

C.9.6.1 - Do division personnel perform maintenance actions in accordance with the 3M system?

C.9.6.2 - Are PAR alignment photographs posted at the PAR site for technician use?

C.9.6.3 - Is each configuration change in equipment sent to the Configuration Data Manager (CDM) via the ATC Community web site?

C.9.6.4 - Do only maintenance technicians change ATC recorder media?

C.9.6.5 - During the period of required retention, are voice/data recordings securely stored under the custody of the electronics maintenance officer?]

C.9.6.6 - Is each recording medium (tape, disc, cartridge, etc.) annotated with a unique identification?

C.9.6.7 - Are voice/data recordings retained for normal retention period and for mishap/hazard purposes identified in a log maintained by the electronics maintenance officer or equivalent with recorder identification, date/time frame of recording, and name of technician placing the media into storage?

C.9.6.8 - Are voice/data recordings made available to ATCF supervisory personnel only as indicated in an authorization letter signed by the ATCFO?

C.9.6.9 - Are ATC related facilities configured with auxiliary power sources sufficient to ensure continuity of ATC services during emergency conditions?

C.9.6.10 - Are auxiliary power generators for ATC related facilities including navigational aids operated as directed by the ATCFO?

C.9.6.11 - Unless reliable automatic transfer equipment is installed, does the ATCF shift to auxiliary power at least 30 minutes before severe weather is anticipated?

C.9.6.12 - Does the ATCF have a program of preventive maintenance and periodic load and no-load operation of auxiliary power sources to ensure maximum continuity of ATC service?

C.9.6.13 - When commands determine the NAALS equipment is "in excess," are disposition instructions requested from COMNAVAIRSYSCOM?

C.9.6.14 - In those instances where deviations from OPNAVINST 3722.35 baseline criteria resource allocations are required, does the ATC Facility document such deviation(s) in an OCIR or similar media providing for command endorsements?

C.9.6.15 - Do technicians perform corrective and preventive maintenance as well as daily checks in accordance with existing maintenance policies and philosophies?

C.9.6.16 - Are duty technicians, assigned ATC maintenance responsibilities, present anytime the facility is open and available to provide ATC services?

C.9.6.17 - Do maintenance technicians keep ATCF supervisory personnel apprised of equipment status?

C.9.6.18 - Are duty technicians authorized to recall electronic maintenance personnel to perform corrective maintenance should an after-hour outage adversely impact fleet support mission requirements?

C.9.6.19 - Is reliable two-way communications available between the NAVAID site and the primary monitor facility when a NAVAID is monitored at the NAVAID site?

Supply Procedures

C.9.7 - Supply Procedures

C.9.7.1 - Are GEMD managers familiar with the Memorandum of Agreement (AAC-229) between FAA and DON (NAVAIRSYSCOM) concerning supply support, repair and return service, and exchange and repair items?

C.9.7.2 - Are replacement/repair parts ordered in a timely manner when needed?

C.9.7.2.a - Is proper priority assigned based on system failure and mission?

C.9.7.3 - Are DLR parts being properly turned in when replacement is ordered?

C.9.7.3.a - Is carcass tracking being done to ensure proper credit of turn-in?

C.9.7.4 - Is status of part ordered checked regularly until received? If so, how?

C.9.7.5 - If the station operates a 2M/MTR station, are all electronic modules screened through the MTR program as part of repair parts requisitioning?

GEMD Overview

C.9.8 - GEMD Overview

C.9.8.1 - Prepare a general assessment of the GEMD, including:

C.9.8.1.a - Operational capability to support the ATC related mission of the command.

C.9.8.1.b - Observed cooperation/coordination between the ATC Facility and the GEMD.

C.9.8.1.c - Effectiveness of GEMD membership on local and regional planning boards whose actions may affect operation of ATC equipment, specially radars, landing systems and NAVAIDS.

C.9.8.1.d - Additional comments, as required.

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.