Genrec internal audit.

• AREA OF AUDIT

• CONDUCTED ON

  Date

• AUDIT TEAM MEMBERS

• SGD 016

• Rev. 03

• Date revised: 2014-04-17

LEGAL APPOINTMENTS

• Are section 16.2 (Manager) appointed?

  Yes

  No

  N/A

• Are 8.2.i. Supervisors appointed for area?

  Yes

  No

  N/A

• Are 3.4 (first aides) appointment in place?

  Yes

  No

  N/A

• Are 17.1 HSE representative appointed?

  Yes

  No

  N/A

HSE POLICY

• HSE Policy communicated and displayed (latest revision) ?

  Yes

  No

  N/A

HEALTH AND SAFETY REPRESENTATIVE

• safety rep trained?

  Yes

  No

  N/A

• Safety rep instructions done, and signed by Chairmen of safety meeting?

  Yes

  No

  N/A

• Safety rep training on training matrix

  Yes

  No

  N/A

HEALTH AND SAFETY COMMITTEE

• Injuries discussed at safety meeting

  Yes

  No

  N/A

• 16.2 attended last safety meeting

  Yes

  No

  N/A

OHSAS 18001

• Are OHSAS 18001 procedures implemented, and adhered to?

  Yes

  No

  N/A

• Are departmental objectives and targets set and measured?

  Yes

  No

  N/A

• Are all employees trained in the risk assessment?

  Yes

  No

  N/A

PERMIT TO WORK SYSTEM

• Lock out procedures adhered to?

  Yes

  No

  N/A

• Are all employees trained in the permit to work procedure?

  Yes

  No

  N/A

• Work permits done correctly?

  Yes

  No

  N/A

• Is there records available of work permits?

  Yes

  No

  N/A

LABELING OF EQUIPMENT AND Db boards

• Mine idolaters labelled?

  Yes

  No

  N/A

• No open spaces in Db boards?

  Yes

  No

  N/A

• Db panels proper legend cards?

  Yes

  No

  N/A

LADDERS,STAIRS AND WALKWAYS

• Are ladders in good condition? E.g. cracks, non-slip device and numbered

  Yes

  No

  N/A

• Are ladders inspected every 3 months?

  Yes

  No

  N/A

• Fixed ladders - notification boards displayed? "Unauthorized entry"

  Yes

  No

  N/A

• Any home made ladders or unsafe devices within operation?

  Yes

  No

  N/A

• Stairways with more than 3 steps equipped with handrails?

  Yes

  No

  N/A

MOTORIZED EQUIPMENT

• All cranes, mobi-lift, side loaders etc. operators license still valid?

  Yes

  No

  N/A

• Operators trained in the safe operating procedure?

  Yes

  No

  N/A

• Daily checklist completed?

  Yes

  No

  N/A

PORTABLE ELECTRICAL EQUIPMENT

• Are portable electrical equipment numbered and on a register?

  Yes

  No

  N/A

• Are portable electrical equipment inspected (monthly)?

  Yes

  No

  N/A

• Bench grinder condition e.g. cap, wheel condition?

  Yes

  No

  N/A

• Bench grinder will be equipped with signs indicating the RPM and correct PPE to be used.

  Yes

  No

  N/A

• Are extension cables in good condition (exposed wires)?

  Yes

  No

  N/A

ELECTRICAL INSTALLATION.

• Any open or exposed electrical wires visible?

  Yes

  No

  N/A

• All DB boards on register and inspected every 3 months by maintenance?

  Yes

  No

  N/A

• Electrical installations, copy of C.O.C availible

  Yes

  No

  N/A

HAND TOOLS

• Hand tools clean, safe and in serviceable condition?

  Yes

  No

  N/A

• Are hand tools used for the correct purpose it was designed?

  Yes

  No

  N/A

• Special/ home made tools approved and drawings availible?

  Yes

  No

  N/A

WORKING AT HEIGHTS

• All employees trained in fall protection?

  Yes

  No

  N/A

• Safety harness inspected every 3 months?

  Yes

  No

  N/A

MACHINE AND MACHINE GUARDING

• Are all guards in place and undamaged.

  Yes

  No

  N/A

• All machines fitted with emergency stop buttons?

  Yes

  No

  N/A

• All controls labelled?

  Yes

  No

  N/A

• No oil leaks on machine?

  Yes

  No

  N/A

• Any damaged machine parts?

  Yes

  No

  N/A

• Open/ damaged control boxes, exposed wires?

  Yes

  No

  N/A

LIFTING MACHINE AND TACKLE

• Daily crane inspections done? (Records availible)

  Yes

  No

  N/A

• Operators crane license still valid?

  Yes

  No

  N/A

• Is all lifting tackle clearly marked with SWL?

  Yes

  No

  N/A

• Is lifting tackle inspected and color coded by third party?

  Yes

  No

  N/A

• Load limits on cranes present and copy of annual load test availible?

  Yes

  No

  N/A

• Is lifting tackle left suspended when not in use?

  Yes

  No

  N/A

PRESSURE EQUIPMENT REGULATIONS

• Manufacturers date plate fitted?

  Yes

  No

  N/A

• Gauges indicting max SWP - red line

  Yes

  No

  N/A

• Pressure release valve (safety valve) fitted and locked?

  Yes

  No

  N/A

• Pressure equipment certification availible?

  Yes

  No

  N/A

GAS EQUIPMENT

• Gas cylinders INDIVIDUALLY chained and in an upright position?

  Yes

  No

  N/A

• Full and empty gas cylinders separated?

  Yes

  No

  N/A

• Are all gauges, regulators and hoses in good condition?

  Yes

  No

  N/A

• Are flash back arresters installed at both ends?

  Yes

  No

  N/A

• Main supply valves closed when not in use?

  Yes

  No

  N/A

• Correct signage available to indicate flammable gas etc.?

  Yes

  No

  N/A

PERSONAL PROTECTIVE EQUIPMENT

• Are employees wearing correct PPE?

  Yes

  No

  N/A

• Is there records availible of PPE issued?

  Yes

  No

  N/A

HAZARDOUS CHEMICAL SUBSTANCES

• Is there hazardous chemical store in division?

  Yes

  No

  N/A

• Maximum quantity identified at HCS entrance?

  Yes

  No

  N/A

• Are MSDS available for all hazardous chemical substances?

  Yes

  No

  N/A

• Can the store handle 110% of store content?

  Yes

  No

  N/A

• Is there unidentified containers in store?

  Yes

  No

  N/A

PETROLEUM PRODUCTS

• Correct signage on display -e.g. "No open flames, Ex" etc.

  Yes

  No

  N/A

• Are underground fuel tanks locked?

  Yes

  No

  N/A

• Daily fuel recon managed to determined fuel losses?

  Yes

  No

  N/A

Confined spaces

• Is there a valid permit system?

  Yes

  No

  N/A

• Are employees trained in the confined space procedure?

  Yes

  No

  N/A

• Are there sufficient stand by employees availible?

  Yes

  No

  N/A

• Are employees following procedure?

  Yes

  No

  N/A

WASTE MANAGEMENT

• Are waste dispose of in correct bins?

  Yes

  No

  N/A

• Are waste bins clearly marked?

  Yes

  No

  N/A

• Are waste bins emptied on a regular basis?

  Yes

  No

  N/A

• Are recycled material monitored?

  Yes

  No

  N/A

STACKING AND STORAGE

• Are material stored on a solid, level base?

  Yes

  No

  N/A

• Stacking height correctly and safe?

  Yes

  No

  N/A

• Are stacks interlocked and secure?

  Yes

  No

  N/A

HOUSEKEEPING

• Working area/ Operating station clean and tidy at all times? Any papers, dun age, papers etc.?

  Yes

  No

  N/A

• Machinery, equipment and tools clean at all times?

  Yes

  No

  N/A

• Are walkways free from obstructions?

  Yes

  No

  N/A

• Are all buildings and windows in good state of repair?

  Yes

  No

  N/A

• Are the floors clean and free from dust and oil?

  Yes

  No

  N/A

• Are trenches and obstructions covered/ barricaded? Unprotected excavations or manholes?

  Yes

  No

  N/A

• Are containers used for storage adequately marked?

  Yes

  No

  N/A

• No stacking on top of cupboards/ window shelves?

  Yes

  No

  N/A

• No storage in front of electrical switches, Db boards, fire fighting equipment, first aid equipment or emergency exits?

  Yes

  No

  N/A

• Any political or religious posters, signs/statements in work area?

  Yes

  No

  N/A

COLOR CODING OF EQUIPMENT

• Fire equipment demarcated? Red

  Yes

  No

  N/A

• Handrails - Yellow and black

  Yes

  No

  N/A

COMMUNICATION

• Are weekly safety reports discussed?

  Yes

  No

  N/A

• Are toolbox talks conducted?

  Yes

  No

  N/A

• Safety boards updated?

  Yes

  No

  N/A

• Attendance register up to date?

  Yes

  No

  N/A

• Relevant safety topics discussed?

  Yes

  No

  N/A

• Are the meetings conducted as required?

  Yes

  No

  N/A

• All obsolete documents removed?

  Yes

  No

  N/A

NOTICES AND SIGNS

• Specific PPE requirements indicated at entrance of buildings?

  Yes

  No

  N/A

• Plot plans displayed in green areas?

  Yes

  No

  N/A

• Are toilets marked with correct gender?

  Yes

  No

  N/A

• Absolute signs removed?

  Yes

  No

  N/A

SAFETY TRAINING

• Safety induction training done?

  Yes

  No

  N/A

• Accident incident training done? (As per HSE system)

  Yes

  No

  N/A

• Safety training matrix?

  Yes

  No

  N/A

INCIDENT INVESTIGATION AND REPORTS

• Are incidents investigated? (Signed off by Chairman of safety meeting?)

  Yes

  No

  N/A

• Are recommendations implemented?

  Yes

  No

  N/A

• Are incidents on incident register and up to date?

  Yes

  No

  N/A

• Are incident results communicated to all?

  Yes

  No

  N/A

• Was safety department and safety representative involved in incident investigations?

  Yes

  No

  N/A

HSE AUDITS

• Previous audit findings (internal and external) being closed out? (Or action plan with target dates available?)

  Yes

  No

  N/A

• All near miss findings on SHE system addressed (corrective actions)

  Yes

  No

  N/A

• Proof of near miss feedback to employees (status of near miss communicated)

  Yes

  No

  N/A

• Significant incidents must be investigated and communicated

  Yes

  No

  N/A

• Risk assessment completed on all change in processes or new equipment, machinery installed. (Must be updated on SHE SYSTEM)

  Yes

  No

  N/A

PLAN JOB OBSERVATIONS

• Plan job observations conducted?

  Yes

  No

  N/A

• Schedule implemented for job observations?

  Yes

  No

  N/A

NOISE INDUCED HEARING LOSS

• Areas declared noise zone areas?

  Yes

  No

  N/A

• Annual training conducted on the proper use of hearing protection?

  Yes

  No

  N/A

ERGONOMICS

• Are there any home made chairs? (Damaged, unserviceable)

  Yes

  No

  N/A

• Are there any unauthorized modifications on machinery or equipment?

  Yes

  No

  N/A

SUBSTANCE ABUSE

• Are personnel aware of substance abuse procedure?

  Yes

  No

  N/A

FIRST AID

• Are first aid boxes contents correct?

  Yes

  No

  N/A

• Are first aides trained

  Yes

  No

  N/A

• Are first aid boxes easily accessible?

  Yes

  No

  N/A

• Are MSDS available within first aid boxes?

  Yes

  No

  N/A

FIRE EQUIPMENT

• Extinguishers fully charged and service dates displayed?

  Yes

  No

  N/A

• Proof of fire training availible?

  Yes

  No

  N/A

• Fire equipment demarcated?

  Yes

  No

  N/A

• Emergency evacuation plan on display, discussed and drilled? Proof?

  Yes

  No

  N/A

• Are personnel aware where to find the emergency telephone number on the SHE system?

  Yes

  No

  N/A

SECURITY

• Are employees aware of security procedures?

  Yes

  No

  N/A

LIGHTING

• Are sufficient natural or artificial light present at work stations?

  Yes

  No

  N/A

• All lights in working order?

  Yes

  No

  N/A

• Any dark or shadowy spots within work area?

  Yes

  No

  N/A

FACILITIES

• Are ablutions, toilets clean and hygienic conditions?

  Yes

  No

  N/A

• Adequate seating provided?

  Yes

  No

  N/A

• Any broken equipment in facilities?

  Yes

  No

  N/A

• Canteen, kitchen or eating places in clean state and hygienic?

  Yes

  No

  N/A

• Is food consumed within the workshop? (Cooking of food etc.)

  Yes

  No

  N/A

• Are employees in possession of lockable lockers?

  Yes

  No

  N/A

DOCUMENT AND DATA CONTROL

• Latest revision on documents used?

  Yes

  No

  N/A

• All documents have document control?

  Yes

  No

  N/A

• Old revisions discarded?

  Yes

  No

  N/A

ISO 14001 -ENVIRONMENTAL

• Is there a waste management procedure?

  Yes

  No

  N/A

• Underground tanks tested for leaks?

  Yes

  No

  N/A

• Is drip trays used where oil leaks can take place or is possible?

  Yes

  No

  N/A

• Certificates of safe disposal availible?

  Yes

  No

  N/A

• Correct signage on waste containers?

  Yes

  No

  N/A

• Is HCS placed in correct bins/ containers?

  Yes

  No

  N/A

• Certificates available for gas tanks and HCS store?

  Yes

  No

  N/A

• Auditor signature

  Sign

• Area representative/ Supervisor

  Sign