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  • Gisborne District Council Health Safety and Environmental Site Monitoring Review


    This review has been prepared for the purpose of assessing the standard of the Health, Safety and Environmental management and is reflective of the Health & Safety at Work Act 2015 (HSWA) and the Health & Safety at Work Regulations 2016. References to legislation include any amendment or replacement to that legislation.

    Whilst reasonable effort has been made to ensure the accuracy of this review, the information is provided with the understanding that the authors and publishers are not engaged in rendering professional advice and services. As such, it should not be used as a substitute for consultation with professional competent advisers. Before making any decision or taking any action, you should consult a professional.
    While we have made reasonable attempt to ensure that the information contained in this review is reliable, Gisborne District Council is not responsible for any errors or omissions, or for the results obtained from the use of this information. All information in the review is provided "AS IS", with no guarantee of completeness, accuracy, timeliness or of the results obtained from the use of this information, and without warranty of any kind, express or implied, including, but not limited to warranties of performance, merchantability and fitness for a particular purpose.
    In no event will Gisborne District Council, its contributors, directors, officers, employees, or agents be liable to you or anyone else for any decision made or action taken in reliance on the information in this review for any direct, indirect, incidental, special, exemplary, or consequential damages (including, but not limited to: procurement of substitute goods or services; loss of use, data, or profits; or business interruption) however caused and on any theory of liability, whether in contract, strict liability, tort (including negligence or otherwise)or for any consequential, special or similar damages, even if advised of the possibility of such damages.
    This disclaimer of liability applies to both isolated and aggregate uses of the information and applies to any damages or injury, whether based on alleged breach of contract, tortious behavior, negligence or any other cause of action, including but not limited to damages or injuries caused by any failure of performance, error, omission, interruption, deletion, defect, delay in operation or transmission, computer virus, communication line failure, and/or theft, destruction or unauthorized access to, alteration of, or use of any record.
    The user agrees to defend, indemnify, and hold harmless, Gisborne District Council, its contributors and their respective directors, officers, employees, and agents from and against all claims and expenses, including legal fees, arising out of the use of the information by the user or on the user's account.
    If the user finds any errors or omissions, we encourage the user to report them to Gisborne District Council.

    Additional information

    As part of our primary duty of care and shared person conducting a business or undertaking (PCBU) responsibilities in accordance with HSWA section 36 and in line with WorkSafe NZs overlapping duties guidance, we may monitor at any time the Health and Safety of work sites. Where possible we will consult, co-operate and co-ordinate to continuously improve the health and safety of council and all related PCBUs.

    Improvement actions resulting from reviews will be sensible and proportionate. Actions will be discussed on site where possible and followed up by email or NTC. Work will discontinue if we consider hazards and associated risks are not being controlled to an appropriate level or there are significant non-compliance issues.

    This review may be additional to existing monitoring or additional to what is referenced within a contract if one exists.

    Monitoring may also include but is not limited to: site observations (including behaviour), walkovers, compliance checks, basic or full Health and Safety reviews/audits, contract alignment, desktop reviews and or review of specialist activities.

    Health and Safety at Work Act 2015
    Section 36 - Primary duty of care
    Section 37 - Duty of PCBU who manages or controls a workplace

    WorkSafe NZ
    Position on overlapping duties – “monitoring”
    Overlapping Duties – Quick Guide


  • A. Contract or Contract Management Plan (CMP) and appendices on site?

  • B. Site Hazard ID completed and all controls in place?

  • C. Daily Pre-Start Tailgate completed and all staff signed on including visitors and sub-Contractors?

  • D. Staff and subbies clearly describe what was discussed at the prestart tailgate briefing

  • E. Notifiable works

  • F. Relevant SOPs / SWMS / JSA's available on site

  • G. Permits in place and been complied with (Dial B4 U Dig, Close Approach etc)

  • H. Staff and Operators skill and competency appropriate for the tasks

  • I. Operations are 4m clear of overhead lines at all times

  • J. Seatbelts are being used on all plant

  • K. First impression and general housekeeping


  • A. Housekeeping and site maintenance is such that slips trips and falls is minimised

  • B. Falls from unprotected edges, excavations and holes managed

  • C. Impalement Hazards (Caps on Waratahs and Reinforcing bars)

  • D. Spotters and or safety observers used

  • E. Sanitary Facilities available (drinking water and toilets etc)

  • F. Material storage including stockpiles well managed and positioned safely

  • G. Low light conditions managed

  • H. General public and motorists protected after hours


  • A. Policies, Procedures, Newsletters, Values, Rules (eg Safety Rules) displayed or available

  • B. Communication, radio, cellphone coverage known

  • C. Emergency Evacuation Assembly Points

  • D. Emergency Contacts List


  • A. Trained First Aiders

  • B. First Aid Kits available and well stocked

  • C. Sun protection available and used

  • D. Declared health related issues communicated within the team (eg allergies, diabetes etc)


  • A. Compliant Hiviz vests and or clothing zipped up and in good condition

  • B. Hard Hats

  • C. Safety Glasses

  • D. Face Shield / Goggles (If Required)

  • E. Respiratory Protection (If Required)

  • F. Hearing Protection (If required)

  • G. Clothing - long sleeves and trousers

  • H. Gloves

  • I. Laced Steel Toe Caps

  • J. Other


  • A. Manual handling risks identified and managed

  • B. Mechanical aids used where available

  • C. Workers able to operate in comfort

  • D. Workers are not lifting heavy items frequently


  • B. Trained Personnel (Competent Person)

  • A. Edge protection in place

  • C. Harnesses correct fit and worn properly

  • D. Suitable Anchor Points used

  • E. Equipment inspected prior to use and within test

  • F. Equipment stored properly (free from damage)

  • G. Emergency Rescue Plan


  • A. Proper type for task

  • B. Rubber feet condition

  • C. Rungs and stiles condition

  • D. Positioned on flat stable foundation and secured at the top

  • E. Extended 1m beyond top edge

  • C. Other

TOOLS AND EQUIPMENT (non electrical)

  • A. General Condition

  • B. Proper type for task

  • C. Other


  • A. Dial B4 you dig completed when penetrating deeper than 300 mm and services marked out

  • B. Shoring (trench shields) in place when deeper than 1.5m and or suitable batter or bench

  • C. Access and Egress

  • D. Soil Condition assessed

  • E. Water Accumulating

  • F. Barricades

  • G. Spoil pile 1m from edge

  • H. Emergency Rescue Plan


  • A. Trained Personnel

  • B. Process and Permit in place and followed

  • C. Air Monitoring

  • D. Emergency Rescue Plan


  • A. Condition of tools and equipment

  • B. Extension Cords protected from damage,Tagged and in Test and RCD's used

  • C. Power Tools Tagged and in Test

  • D. Lock Out Tag Out process understood (fixed plant)


  • A. Hot Work Permit (if required)

  • B. Fire Watch Assigned (Competent Person)

  • C. Fire Extinguisher within test

  • D. Combustibles removed/isolated

  • E. Hot Work Barricade (if required)


  • A. Tagged, inspected, certified and in good condition

  • B. Suitable for the task (eg able to take the expected load)

  • C. Permit in place (if required)


  • A. Daily Plant Checklists carried out

  • B. Operator qualified, licensed and competent

  • C. Reversing beeper, camera (where fitted), flashing beacon

  • D. Safe working load displayed

  • E. Operator Manual (for specialist plant)

  • F. Guarding adequate and inplace

  • G. Fire extinguisher and first aid kit


  • A. Approved TMP on site

  • B. Set up correctly according to TMP and is it effective at controlling traffic and pedestrians

  • C. Adequate separation between live traffic and work area

  • D. Regular 2 hourly checks been carried out and noted

  • E. STMS and TC staff on site and certified trained


  • A. Staff trained (eg GrowSafe) for the products being handled and applied

  • B. Restricted application areas and zones are known by applicators

  • C. MSDS available for all chemicals and hazardous products

  • D. Chemicals stored safely on site

  • E. Proper PPE for Handling Chemicals

  • F. Contaminated containers disposed of appropriatly


  • A. Adequate Environmental Management Plan EMP on site

  • B. Relevant resource consent conditions are understood and being complied with

  • C. Heritage and culturally significant sites are clearly demarcated and known to all on site

  • D. Habitats or species of conservation significance are not disturbed

  • E. Vegetation clearance is kept to a minimum

  • F. Dust suppression techniques are adequate and effective

  • G. Approval has been given to discharge to waterways

  • H. Sediment and run off control measures are adequate and effective

  • I. Noise control measures are adequate and effective

  • J. Spill kits appropriate type and size for the volume of products on site

  • K. Waste and Energy minimisation measures are being followed

  • L. Prescribed waste (asbestos etc) is being removed and disposed of responsibly


  • Enter any corrective actions that will be undertaken


  • Safety Representitive

  • Site Supervisor

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