GIST WAREHOUSE AUDIT STONE

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

STAFF AND EQUIPMENT DETAILS

INBOUND PROCESS - AUDIT 1

• Has a temperature probe been conducted?

  Yes

  No

  N/A

• Is the temperature within the agreed range (-2 / +2)

  Yes

  No

  N/A

• Is any part of the load damaged?

  Yes

  No

  N/A

• Is the load secured correctly

  Yes

  No

  N/A

• Can the pallets be scanned in correctly

  Yes

  No

  N/A

• Does the load have an ASN

  Yes

  No

  N/A

• Are the products labelled correctly

  Yes

  No

  N/A

• Are the products in date - shelf life as per customer requirements

  Yes

  No

  N/A

• Is the pallet fully compliant - where compliance is an issue report using the pallet compliance report to 2SFG

  Yes

  No

  N/A

• Is the pallet containing mixed products

  Yes

  No

  N/A

• Does the inbound load reflect the intake tally card

  Yes

  No

  N/A

• Has the correct pallet been used to ensure in to store SLA is maintained (Aldi)

  Yes

  No

  N/A

• Is the associated paperwork for the load received by the admin team

  Yes

  No

  N/A

• For trunking inbound - has the intake card been completed fully with SKU, operator, quantity of product - form must be completed fully

  Yes

  No

  N/A

• Have all returned goods been identified on the floor count to transport - all returned stock to be off site within 24 hours

  Yes

  No

  N/A

PUT AWAY ACTIVITY

• Has the stock been moved into the correct location

  Yes

  No

  N/A

• Did the operator scan in correctly on the RF Gun

  Yes

  No

  N/A

• If the product was a manual put away has a location been assigned

  Yes

  No

  N/A

• Where product has been blind receipted is it identified clearly on the product

  Yes

  No

  N/A

• On put away was there stock already in the planned location

  Yes

  No

  N/A

• Where there were stock issues has this been reported to the RP administrator

  Yes

  No

  N/A

• Is there stock on the floor without a pallet

  Yes

  No

  N/A

• Does the stock match the inventory on RP

  Yes

  No

  N/A

• Does the floor count document match the physical stock

  Yes

  No

  N/A

PICK ACTIVITY - AUDIT 3

• Has the order receipted been checked on RP for accuracy

  Yes

  No

  N/A

• Is the order correct as per the requirement by customer

  Yes

  No

  N/A

• Is there a pick list produced that reflects the order fulfilment

  Yes

  No

  N/A

• Has the correct stock been picked by the picker

  Yes

  No

  N/A

• Has the picker signed off the pick sheet to show product picked by quantity and SKU is accurate

  Yes

  No

  N/A

• Is the pallet standard correct - loading height by customer, labelling, shrink wrapped fully, depot label, where there is a JS pallet has the label been applied to meet with the automation fast track(label to be located knee height)

  Yes

  No

  N/A

• Does the depot label figures match the SSCC label and expected quantities on the pallet

  Yes

  No

  N/A

• Has the pick sheet been handed in to the Admin team for checking

  Yes

  No

  N/A

• Where there is a pick discrepancy has the admin team checked on RP and carried out a reconciliation process

  Yes

  No

  N/A

TRUNKING ACTIVITY - M&S

• Has the paperwork been receipted as per load by the admin team-a cross check of the intake card v paperwork must be completed and accurate

  Yes

  No

  N/A

• Is there supplier paperwork missing

  Yes

  No

  N/A

• Is the temperature recorded for the receipt and is it compliant

  Yes

  No

  N/A

• Has the paperwork been completed fully and signed off

  Yes

  No

  N/A

• Any damage to the load or product

  Yes

  No

  N/A

• Is the pallet compliant

  Yes

  No

  N/A

• Has the decker card been completed accurately and a copy with the Admin team

  Yes

  No

  N/A

• Has the inbound figures been inputed on the inbound tracker by the admin team

  Yes

  No

  N/A

• Has the paperwork been split by depot and assigned an envelope - Bristol paperwork must be faxed off

  Yes

  No

  N/A

• Has the inbound load card been provided to the customer by depot

  Yes

  No

  N/A

• Has an ASN been created as required

  Yes

  No

  N/A

OUT LOAD -AUDIT 5

• Is the correct stock in the corresponding Marshall lane

  Yes

  No

  N/A

• Is each pallet labelled correctly -pallet standards, cross check quantity against label, cross check correct product against label

  Yes

  No

  N/A

• Is the pallet slaved correctly - A slaved pallet means stock on a separate pallet loaded onto another each pallet would then have a separate label

  Yes

  No

  N/A

• Has the footprint been communicated to transport prior to scanning out -this MUST be routine to ensure ASN compliance is met.

  Yes

  No

  N/A

• Has the load plan been completed correctly - SKU information, product qty.

  Yes

  No

  N/A

• Does the load plan and load card contain the correct load information

  Yes

  No

  N/A

• Has the Navision clerk completed the download for that vehicle to check for missing pallets

  Yes

  No

  N/A

• Has a temp probe been carried out and is it within the correct tolerances

  Yes

  No

  N/A

• Has the Navision clerk created the ASN for the depot - for Eire through Widnes the drop down box assigned must be stop art for the ASN

  Yes

  No

  N/A

• Has a booking reference been assigned to the load and have all relevant ASN completed

  Yes

  No

  N/A

• Has the team leader conducted and signed of the load as accurate all pallets correct prior to dispatch

  Yes

  No

  N/A

• Has the paperwork been provided to the driver and does it match the load plan

  Yes

  No

  N/A

• Has the Bristol paperwork been dispatched by fax - daily

  Yes

  No

  N/A

• Has the load been secured correctly on the vehicle and is it as per the planned schedule (loading priorities by depot)

  Yes

  No

  N/A

• Have transport provided a seal and entered the details in the seal log.

  Yes

  No

  N/A

REPORTS AND RETURNS - AUDIT 6

• Has the BLue Earth pallet count been sent to NPC

  Yes

  No

  N/A

• Has the Navision download been completed after every load and the download sheet updated

  Yes

  No

  N/A

• Has the RP clerk crossed checked load plans against RP and Navision as required

  Yes

  No

  N/A

• Has the ASN report been sent to 2SFG

  Yes

  No

  N/A

• Has the pallet compliance report been sent to 2SFG

  Yes

  No

  N/A

• Have all Inbound and Outbound load cards and load plans been saved to the hard drive

  Yes

  No

  N/A

• Has the inbound and outbound tracker been updated

  Yes

  No

  N/A

• Has the handover report been completed

  Yes

  No

  N/A

• Have all drivers been signed out of depot

  Yes

  No

  N/A

• Has all POD paperwork been provided to the driver with sign off

  Yes

  No

  N/A

• Has the SV nuts stock check figures been sent to FinGoods and updated on the spreadsheet.

  Yes

  No

  N/A

• Is the trunking sheet up to date and figures provided to Finance

  Yes

  No

  N/A

HEALTH AND SAFETY - GENERAL

• Has the inventory racking undergone monthly checks for safety

  Safe

  At Risk

  N/A

• Has the weekly warehouse inspection been completed and any associated actions identified to the correct department

  Yes

  No

  N/A

• Has all of the equipment in use signed for on the pre use check sheet

  Safe

  At Risk

  N/A

• Are the operators trained to use the equipment

  Safe

  At Risk

  N/A

• Are operators in isles turning while forks are in the air

  Safe

  At Risk

  N/A

• A operators observing pedestrians, providing audible earnings prior to moving

  Yes

  No

  N/A