GP44 Facilities 2019

• Conducted on

  Date

• Prepared by

• Branch

• Is the branch on Smart Building

  Yes

  No

  N/A

• HVAC #1 Equipment Location

  Roof Top

  Above Ceiling

  Wash bay

  Mechanical Room

  Other

• Notes

• Equipment Service area

  Office

  Wash bay

  Other

• Notes

• HVAC Manufacturer

• HVAC Model #

• Date Maufacturered

  Date

• Notes

• AC Condenser Unit

  Yes

  No

  N/A

• Location

• Condenser coils cleaned

  Yes

  No

  N/A

• Notes

• Filter Size

• Filter Changed

  Yes

  No

  N/A

• Belt Size/Part #

• Belt Changed

  Yes

  No

  N/A

• Wall thermostat Manufacturer

• Model#

HVAC #2

• HVAC #2 Equipment Location

  Roof Top

  Above Ceiling

  Wash bay

  Mechanical Room

  Other

• Notes

• Equipment Service area

  Office

  Wash bay

  Other

• Notes

• HVAC Manufacturer

• HVAC Model #

• Date Maufacturered

  Date

• Notes

• AC Condenser Unit

  Yes

  No

  N/A

• Location

• Condenser coils cleaned

  Yes

  No

  N/A

• Notes

• Filter Size

• Filter Changed

  Yes

  No

  N/A

• Belt Size/Part #

• Belt Changed

  Yes

  No

  N/A

HVAC #3

• HVAC #3 Equipment Location

  Roof Top

  Above Ceiling

  Wash bay

  Mechanical Room

  Other

• Notes

• Equipment Service area

  Office

  Wash bay

  Other

• Notes

• HVAC Manufacturer

• HVAC Model #

• Date Maufacturered

  Date

• Notes

• AC Condenser Unit

  Yes

  No

  N/A

• Location

• Condenser coils cleaned

  Yes

  No

  N/A

• Notes

• Filter Size

• Filter Changed

  Yes

  No

  N/A

• Belt Size/Part #

• Belt Changed

  Yes

  No

  N/A

HVAC #4

• HVAC #4 Equipment Location

  Roof Top

  Above Ceiling

  Wash bay

  Mechanical Room

  Other

• Notes

• Equipment Service area

  Office

  Wash bay

  Other

• Notes

• HVAC Manufacturer

• HVAC Model #

• Date Maufacturered

  Date

• Notes

• AC Condenser Unit

  Yes

  No

  N/A

• Location

• Condenser coils cleaned

  Yes

  No

  N/A

• Notes

• Filter Size

• Filter Changed

  Yes

  No

  N/A

• Belt Size/Part #

• Belt Changed

  Yes

  No

  N/A

• Type of heater, Unit #1

  Forced air (modine style)

  Radiant tube

  other

• Notes

• Gas or Electric

  Natural Gas

  Electric

  Other

• Notes

• Unit #1 location

• Manufacturer

• Model #

• Notes

• Unit #1 Overall Condition

  Good

  Fair

  Poor

  N/A

• Notes

Wash Bay Heater, Unit #2

• Type of heater, Unit #2

  Forced air (modine style)

  Radiant tube

  other

• Notes

• Gas or Electric

  Natural Gas

  Electric

  Other

• Notes

• Unit #2 location

• Manufacturer

• Model #

• Notes

• Unit #2 Overall Condition

  Good

  Fair

  Poor

  N/A

• Notes

Wash Bay Heater, Unit #3

• Type of heater, Unit #3

  Forced air (modine style)

  Radiant tube

  other

• Notes

• Gas or Electric

  Natural Gas

  Electric

  Other

• Notes

• Unit #3 location

• Manufacturer

• Model #

• Notes

• Unit #3 Overall Condition

  Good

  Fair

  Poor

  N/A

• Notes

  Yes

  No

  N/A

Wash Bay Heater, Unit #4

• Type of heater, Unit #4

  Forced air (modine style)

  Radiant tube

  other

• Notes

• Gas or Electric

  Natural Gas

  Electric

  Other

• Notes

• Unit #4 location

• Manufacturer

• Model #

• Notes

• Unit #4 Overall Condition

  Good

  Fair

  Poor

  N/A

• Notes

• Manufacturer

  Avaya

  Toshiba

  Other

• Notes

• Model #

• Does the phone system have a back up battery power supply? Most would be APC brand.

  Yes

  No

  N/A

• Manufacturer and Model #

• Notes

• System Location

• Does the branch have a security camera system in place?

  Yes

  No

  N/A

• Manufacturer

• Model #

• Service Provider/Installer

  Best Defense

  Tyco (ADT) Integrated Security

  Jered, Locksmith (Alba brand)

  Other

  Unknown

• Notes

• DVR/monitor location

• User name

• Password

• System is in good working condition? All cameras provide a clear view and picture on the monitor.

  Yes

  No

  N/A

• What is wrong with the camera system? What follow up is needed?

• Camera #1

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #2

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #3

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #4

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #5

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #6

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #7

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #8

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #9

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #10

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #11

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #12

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

  Interior

  Exterior

• Camera #13

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #14

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

• Camera #15

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

  Interior

  Exterior

• Camera #16

  Yes

  No

  N/A

• Interior or Exterior?

  Interior

  Exterior

• Placement/location

  Interior

  Exterior

• Yes

  No

  N/A

• Yes

  No

  N/A

Floor Safe #1

• Location

• Manufacturer

• Model #

• Battery type

  Select 9 volt AA AAA D C Other

  • 9 volt
  • AA
  • AAA
  • D
  • C
  • Other

• Quantity of batteries

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• How to access the battery(ies)

  Key pad removes from the face, access from the back

  Bottom of key pad, small hatch door, remove philips screw, battery compartment drops down

  Other

  Rear side of front pad, open the main safe door, small battery compartment door removes to revile the batteries

• Notes

• Battery(ies) replaced

  Yes

  No

  N/A

• Notes

Floor Safe #2

• Location

• Manufacturer

• Model #

• Battery type

  Select 9 volt AA AAA D C Other

  • 9 volt
  • AA
  • AAA
  • D
  • C
  • Other

• Quantity of batteries

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• How to access the battery(ies)

  Key pad removes from the face, access from the back

  Bottom of key pad, small hatch door, remove philips screw, battery compartment drops down

  Other

  Rear side of front pad, open the main safe door, small battery compartment door removes to revile the batteries

• Notes

• Battery(ies) replaced?

  Yes

  No

  N/A

• Notes

Wall Safe #1

• Location

• Manufacturer

• Model #

• Battery type

  Select 9 volt AA AAA D C Other

  • 9 volt
  • AA
  • AAA
  • D
  • C
  • Other

• Quantity of batteries

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• How to access the battery(ies)

  Key pad removes from the face, access from the back

  Bottom of key pad, small hatch door, remove philips screw, battery compartment drops down

  Other

  Rear side of front pad, open the main safe door, small battery compartment door removes to revile the batteries

• Notes

• Battery(ies) replaced?

  Yes

  No

  N/A

• Notes

• Does the branch have the back-up key (circular, barrel shaped key) to access the wall safe if the batteries die?

  Yes

  No

  N/A

• What is the key cylinder code? Locate the cylinder by removing the small plastic cover (some have the brand name on the cover)

Wall Safe #2

• Location

• Manufacturer

• Model #

• Battery type

  Select 9 volt AA AAA D C Other

  • 9 volt
  • AA
  • AAA
  • D
  • C
  • Other

• Quantity of batteries

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• How to access the battery(ies)

  Key pad removes from the face, access from the back

  Bottom of key pad, small hatch door, remove philips screw, battery compartment drops down

  Other

  Rear side of front pad, open the main safe door, small battery compartment door removes to revile the batteries

• Notes

• Battery(ies) replaced?

  Yes

  No

  N/A

• Notes

• Does the branch have the back-up key (circular, barrel shaped key) to access the wall safe if the batteries die?

  Yes

  No

  N/A

• What is the key cylinder code? Locate the cylinder by removing the small plastic cover (some have the brand name on the cover)

• Batteries replaced

  Yes

  No

  N/A

• How many EPLEX door locks are onsite?

  Select 1 2 3 4 5 6 7 8 9 10

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10

• Are they in good working order?

  Yes

  No

  N/A

• Notes

• All lock cylinders lubricated with Tri-Flow? (doors, pad locks, etc)

  Yes

  No

• What follow up is needed to PM each cylinder?

• All Fire Extinguishers ANNUAL inspection completed January 2019? (The tag will be punched on the month and year)

  Yes

  No

  N/A

• What date was their last ANNUAL inspection?

  Date

• Is Cintas the service provider on the inspection tag?

  Yes

  No

  N/A

• Who is the provider?

• Are they compliant? Good working order, charge gauge in the green, pin intact, no damage

  Yes

  No

  N/A

• What follow up must be completed?

  Select Damaged Pin missing Discharged Charge gauge outside for the green missing other Missing annual inspection tag

  • Damaged
  • Pin missing
  • Discharged
  • Charge gauge outside for the green
  • missing
  • other
  • Missing annual inspection tag

• Notes

• How many extinguishers are onsite?

Location of each fire extinguisher

• Location #1

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #2

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #3

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #4

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #5

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #6

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #7

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #8

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #9

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #10

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #11

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #12

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #13

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #14

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

• Location #15

  Select Main Lobby Vestibule Hall way Branch managers office Mechanical/Network room Break room Back hallway Wash bay Storage Room Other

  • Main Lobby
  • Vestibule
  • Hall way
  • Branch managers office
  • Mechanical/Network room
  • Break room
  • Back hallway
  • Wash bay
  • Storage Room
  • Other

Emergency Lighting

• Tested each unit for good working order

  Pass

  Fail

  N/A

• What follow up is needed?

  Battery dead

  Won't light up

  Damaged

  Not secure where mounted

  Other

• Location of unit(s) needing repair

• Service provider (most will be Cintas)

  Cintas

  No provider (no sticker on it)

  Other

• Provider name

Location of each Emergency Light/Exit sign

• Location #1

• Location #2

• Location #3

• Location #4

• Location #5

• Location #6

• Eye wash station onsite in the wash bay?

  Yes

  No

  N/A

• Manufacturer

• Model #

• How many are onsite?

• Are they in good working order to provide 15 minutes of consistent water? (Test for 30 seconds)

  Pass

  Fail

  N/A

• What follow up is needed?

• Location (if more than one eye wash station is onsite)

• Wall sign is visible and in good condition?

  Pass

  Fail

  N/A

• What follow up is needed?

• Location (if more than one eye wash station is onsite)

• Wall bracket in good condition? If rusted = fail

  Pass

  Fail

  N/A

• Dust caps in good condition?

  Pass

  Fail

  N/A

• No active leaks?

  Pass

  Fail

  N/A

• Notes/Comments

• Water Softner

  Yes

  No

  N/A

• Manufacturer

• Model #

• Gallons

• Date installed or manufactured

  Date

• Water softner salt needed?

  Yes

  No

  N/A

• Notes

• Hot Water Heater

  Yes

  No

  N/A

• Manufacturer

• Model #

• Gallons

• Date installed or manufactured

• Does hot water run from the sink?

  Pass

  Fail

  N/A

• Is the pilot light out? Are the electric heater elements out?

  Yes

  No

  N/A

• Follow up needed

• Notes

• Does the hot water feel scolding hot?

  Pass

  Fail

  N/A

• Lower the temp

  Yes

  No

  N/A

• What follow up is needed?

• Anode rode need replacement?

  Yes

  No

  N/A

• Notes

• Hot water heater flushed out

  Yes

  No

  N/A

• What follow up is needed to flush it out?

• Water quality?

  Pass

  Fail

  N/A

• Does it smell like iron? rust color to the water? Toilet stained orange from the iron

  Yes

  No

  N/A

• Are the faucet aerator in good working order? Not caked up with mineral deposits? Water flow is sufficient?

  Pass

  Fail

  N/A

• Location of failed aerator

• Size/thread needed

• If on well water do they have a pressure tank

  Yes

  No

  N/A

• Condition of pressure tank?

  Pass

  Fail

  N/A

• Service provider sticker on pressure tank?

• Do they have an iron filter?

  Yes

  No

  N/A

• Condition of iron filter?

  Pass

  Fail

  N/A

• Service provider sticker on iron filter?

• Notes

• Carpet in good condition

  Pass

  Fail

  N/A

• Measure out the whole office or area where replacement is needed

• Take a photo of your drawing with measurements

  Media

• Paint in good condition (Interior)

  Pass

  Fail

  N/A

• What accent wall color is needed

  Green

  Blue

  Brown

  N/A

• Notes

• Door and window jambs/sills/moldings in good condition?

  Pass

  Fail

  N/A

• What needs to be painted our tradedress black?

• Paint in good condition (Exterior)

  Pass

  Fail

  N/A

• Do we have our tradedress, moderate white on the exterior?

  Yes

  No

  N/A

• Notes

• Flooring in good condition

  Pass

  Fail

  N/A

• Tradedress ceramic tile

  Yes

  No

  N/A

• If ceramic tile is needed, measure the space for floor and a 4' tall boarder on the walls

• Take a photo of your drawing with measurements

  Media

• Walls in good condition

  Pass

  Fail

  N/A

• What follow up is needed?

• Fixtures look current and not tired/old/rusted out

  Pass

  Fail

  N/A

• Take photos of current fixtures

  Media