Greenmount Projects Ltd - Contract Manager Audit

• Site Location
  Address

• Principal contractor

• Client

• Conducted on

  Date

• Greenmount Projects Ltd Contract

• Greenmount Projects Ltd Site Manager

• Total number of operatives on site

• number of subcontractors on site

• Description of Works

Previous Audit Report

• Has the previous audit report been closed out?

  Yes

  No

  N/A

Site Set up

• Are the following items displayed?

• Latest H&S Policy?

  Yes

  No

  N/A

• Employers and Public Liability Insurance?

  Yes

  No

  N/A

• Asbestos Report?

  Yes

  No

  N/A

• First aid location signs?

  Yes

  No

  N/A

• Are assembly point details communicated to site operatives?

  Yes

  No

  N/A

• Have all site operatives been informed that smoking and vaping on site is prohibited

  Yes

  No

  N/A

• Health & Safety Law poster ( what you should know)?

  Yes

  No

  N/A

Management Controls

• Check that a copy of Form 10 is displayed on site.

  Yes

  No

  N/A

• Ensure Site Rules are displayed in a prominent position e.g. reception, canteen, site office etc.

  Yes

  No

  N/A

• Has the Greenmount Roles and Responsibilities Matrix been completed and all parties informed

  Yes

  No

  N/A

Construction Phase Plan

• Does the CPP display the correct start and completion dates?

  Yes

  No

  N/A

• Does the CPP display the correct names of all CDM Duty Holders?

  Yes

  No

  N/A

• Does the CPP include full and up to date subcontractor list?

  Yes

  No

  N/A

• Does the CPP display the correct site address?

  Yes

  No

  N/A

Health and Safety Management

• Has the H & S site set up checklist been completed?

  Yes

  No

  N/A

• Are H & S audits being carried out by both Contract and Site Managers?

  Yes

  No

  N/A

• Are there monthly H & S audits in place (external)

  Yes

  No

  N/A

• Is the site diary regularly filled in and well maintained?

  Yes

  No

  N/A

• Is the sign in/out register maintained?

  Yes

  No

  N/A

Risk Assessments and Method Statements ( Sub-Contractor)

• Name of Sub Contractor RAMS being audited

• Is the author of subcontractor RA/MS noted on the document?

  Yes

  No

  N/A

• Have they been signed by all ops on site

  Yes

  No

  N/A

• Have they been reviewed by Greenmount appointed person (site manager/contracts manager)?

  Yes

  No

  N/A

• Are method statements adequate and suitable for the task?

  Yes

  No

  N/A

• Are contractors working in accordance with the method statement?

  Yes

  No

  N/A

Risk Assessment and Method Statements (Greenmount)

• Has the Project Method Statement been completed and retained on site safety file?

  Yes

  No

  N/A

• If GP are required to undertake works, have all associated method statements and risk assessments been created for the works and retained on the site safety file?

  Yes

  No

  N/A

• Have the RAMS been briefed and signed by relevant operatives?

  Yes

  No

  N/A

Induction

• Induction process to include the induction register complete and individual induction forms (with all boxes filled in with the correct information)

• Has the GP site induction presentation been completed and on site?

  Yes

  No

  N/A

• Is the induction site specific?

  Yes

  No

  N/A

• Have all site personnel been inducted?

  Yes

  No

  N/A

Access and Egress

• Is there safe access and egress to all working areas of the site?

  Yes

  No

  N/A

• Are edge protection & handrails installed (if stairwells aren't complete)?

  Yes

  No

  N/A

• Are stairwells clear and accessible?

  Yes

  No

  N/A

• Are walkways and corridors free from obstructions and stored materials?

  Yes

  No

  N/A

• Are access routes adequately lit (permanent or artificial lighting)?

  Yes

  No

  N/A

• If applicable, are lifts (internal & external) operational and available for use?

  Yes

  No

  N/A

Access - External

• Are all public access routes in and around the site kept clean and clear at all times?

  Yes

  No

  N/A

• Are there suitable barriers and warning notices to keep members of the public separated from the site works and site traffic.

  Yes

  No

  N/A

• Is access onto the site secure and/or securable?

  Yes

  No

  N/A

• Is the site securely fenced or alternative measures in place, at all times to prevent unauthorised access?

  Yes

  No

  N/A

Control of Substances Hazardous to Health (COSHH)

• Is the GP COSHH Register retained on site (hard copy/electronically)?

  Yes

  No

  N/A

• Have all subcontractors provided COSHH Data for products being used on site?

  Yes

  No

  N/A

• Some substances require to be stored in locked/secure containers/cages.

• Are all control measures in place for the storage of COSHH products?

  Yes

  No

  N/A

Dust

• Are any work processes creating high levels of dust?

  Yes

  No

  N/A

• Are there suitable control measures in place to manage dust? (vacuum systems, extraction, dampening)

  Yes

  No

  N/A

• For cement, plaster and similar materials require mixing, are there adequate controls in place?

  Yes

  No

  N/A

• Do all operatives have access to suitable RPE where required?

  Yes

  No

  N/A

Electrical Equipment

• Greenmount Projects Ltd are responsible for the testing of Greenmount electrical items only. It is the responsibility of all sub contractors to ensure any equipment used on site is PAT tested and maintained, prior to commencing any works. The client is responsible for any electrical items left for use for the duration of works (welfare equipment)

• Are all electrical appliances and equipment PAT tested every 6 months?

  Yes

  No

  N/A

• Is all electrical equipment battery operated and/or 110v?

  Yes

  No

  N/A

• Are trailing leads managed so as to prevent tripping hazards?

  Drawing

Fire Risks and Management

• Fire risk and management should be the responsibility of all those on site, but ultimately, managed by the appointed contracts manager. Consultation with the client appointed responsible person should be carried out to clarify any issues that may arise from project works. This is to include changes to active and passive fire protection systems, works that may impede escape routes, existing fire evacuation plans and any other items that may affect the existing fire risk assessment.

• Have any breaches of fire compartmentation been identified?<br>(if not please indicate N/A)

  Yes

  No

  N/A

• If so, has the client been informed?

  Yes

  No

  N/A

• Has an emergency fire procedure been produced and displayed?

  Yes

  No

  N/A

• Is there an adequate means of raising the alarm?

  Yes

  No

  N/A

• Extinguishers should be of the correct type for the classification of fire and hazards within the working area. It is recommended that there is at least 1 x 9L Water or Foam extinguisher and 1 x CO2 extinguisher at each fire point.

• Are extinguishers deployed on site in suitable locations?

  Yes

  No

  N/A

• Are they the correct type of appliance?

  Yes

  No

  N/A

• Has a logistics plan been produced incorporating all necessary safety information - access/egress, alert points, first aid locations and assembly point?

  Yes

  No

  N/A

First Aid

• Ensure a new style Accident Book (which complies with the Data Protection Act) is provided on site and is available to all personnel

  Yes

  No

  N/A

• Are there adequate first aiders on site to deal with site personnel numbers? (0-5 1No. one day first aider; 5-50 minimum 1 No. 3 day first aider)

  Yes

  No

  N/A

• Are the names of first aiders detailed on the site notice boards?

  Yes

  No

  N/A

• Have the contents of the First Aid box been checked for suitability and date as per inventory levels?

  Yes

  No

  N/A

Housekeeping

• Are work and storage areas clean and tidy?

  Yes

  No

  N/A

• Are site materials and equipment safely stored? No slip, trip or fall hazard? No toppling of stacked materials?

  Yes

  No

  N/A

Low Level Access Including Steps and Podiums

• Have all ladders/podiums been recorded in GP register?

  Yes

  No

  N/A

• Have all ladders and podiums in use been inspected and permit issued?

  Yes

  No

  N/A

• Are all ladders in use displaying a tag?

  Yes

  No

  N/A

• Are podiums used before steps are allowed?

  Yes

  No

  N/A

Manual Handling

• Greenmount Projects Ltd are responsible for the maintenance of manual handling training for their operatives only. It is the responsibility of sub contractors to ensure their operatives are fully trained in safe manual handling techniques prior to commencing any works.

• Are operatives on site using good manual handling techniques?

  Yes

  No

  N/A

• Are there sufficient and suitable lifting aids available for use on site to reduce manual handling?

  Yes

  No

  N/A

• Is there any heavy or hazardous lifting on site which has not been adequately controlled?

  Yes

  No

  N/A

Mobile Scaffold Towers & Mobile Elevated Working Platforms (MEWPS)

• Have all/any propietary tower scaffolds have been erected and signed off by a competent person (PASMA) ?

  Yes

  No

  N/A

• Are the wheels of tower scaffolds locked out when in use and platform empty when being moved.

  Yes

  No

  N/A

• Is the tag displayed?

  Yes

  No

  N/A

• Are MEWPs in good condition and subjected to daily pre-use checks?

  Yes

  No

  N/A

• Are MEWPs used on safe ground and cordoned when in use?

  Yes

  No

  N/A

• Where applicable do operatives hold the appropriate qualification for use? (IPAF)

  Yes

  No

  N/A

• Are MEWP inspection records kept and well maintained.

  Yes

  No

  N/A

• Are "MEWP in Operation" warning signs displayed to alert all persons of MEWP activity?

  Yes

  No

  N/A

Occupational Health, HAV'S, Noise and Associated Health Risks

• Is the HAVS poster displayed for all operatives to see?

  Yes

  No

  N/A

• have subcontractors informed site management of all plant and electrical equipment on site to enable it to be assessed?

  Yes

  No

  N/A

• Greenmount Projects Ltd are responsible for HAVS awareness training for their operatives only. It is the responsibility of sub contractors to ensure their operatives are fully trained in HAVS awareness prior to commencing any works.

• Noise - As a general rule, if you: - have to shout to be heard at a distance of 2m, the noise level is approx 85dB and you should consider wearing hearing protection.

• - have to shout to be heard at a distance of 1m, the noise level is approx 90dB and you should definitely wear hearing protection.

• Is noise properly controlled on site? e.g. isolated, suppressed or PPE worn

  Yes

  No

  N/A

• Ensure that people not involved in the work are kept away from the source of the noise.

  Yes

  No

  N/A

Personal Protective Equipment (PPE)

• Is all P.P.E well maintained, undamaged and fit for use prior to works commencing?

  Yes

  No

  N/A

• PPE General Requirements - Ensure PPE compatibility issues have been considered and that one piece of PPE not restrict the effectiveness of another piece of PPE.

• Are all staff and visitors are wearing Hi-Viz vests or jackets?

  Yes

  No

  N/A

• Eye Protection

• Are operatives wearing eye protection and ensure that it is of a suitable grade for the type of work being undertaken. I.e. light protection or full goggle etc.

  Yes

  No

  N/A

• Foot Protection

• Are all site personnel wearing footwear fitted with steel toecaps and steel sole plates?

  Yes

  No

  N/A

• Hand Protection - Ensure that where damaged to the hands may occur through activities such as handling, or when using hazardous substances/chemicals that all persons affected wear the appropriate class of safety glove.

• Are all gloves being worn on site correct for their application and the activity being undertaken.

  Yes

  No

  N/A

• Hearing Protection

• Is the correct type of ear protection is in use for the task.

  Yes

  No

  N/A

• Respiratory Protection (RPE) - Avoid the use of nuisance dust masks.

• Are all masks in use on site FFP3 filters?<br>

  Yes

  No

  N/A

• Have operatives who are wearing masks been face fit tested and are clean shaven?

  Yes

  No

  N/A

• Yes

  No

  N/A

• Safety Helmets

• Are all staff and visitors wearing safety helmets.

  Yes

  No

  N/A

Plant & Equipment

• Are tools and equipment stored correctly. (Tool bags/boxes, site boxes)

  Yes

  No

  N/A

• Plant

• Is all Plant and Machinery inspected on a weekly basis ?

  Yes

  No

  N/A

• Are all plant operators trained and hold a valid plant operators card for the categories being operated?

  Yes

  No

  N/A

Permits

• Are hot works being carried out and are permits issued? (Daily)

  Yes

  No

  N/A

• Are works at height being carried out and are permits issued? (Weekly)

  Yes

  No

  N/A

• Are electrical works being carried out and are permits issued? (Duration of permit at discretion of site manager)

  Yes

  No

  N/A

• Are all permits closed after use?

  Yes

  No

  N/A

Registers and Records

• Have the site Inspection Registers for items such as scaffolding, MEWPs, plant and other equipment been completed correctly?

  Yes

  No

  N/A

Scaffolding/Working Platforms

• Is scaffold erection, alteration or dismantling carried out by a competent person?

  Yes

  No

  N/A

• Are working platforms fully boarded and boards arranged to avoid tipping or tripping - i.e.: no overlapping boards.

  Yes

  No

  N/A

• Are access towers/fixed scaffolds erected to the correct standard with hand rails etc fitted as per the standards?

  Yes

  No

  N/A

• Are all openings on scaffolding protected from falls?

  Yes

  No

  N/A

• Are warning notices in place to stop any person using an incomplete scaffold? (where applicable)

  Yes

  No

  N/A

Training and Skill Cards (General)

• Training and skills cards for GP ops are retained at Greenmount Projects Ltd head office and retained for records. Co-ordination for re-training of operatives is managed by HR. Sub contractors are responsible for their own operatives and should provide all evidence of training and skills cards prior to commencing works.

• Are Skill Cards for large plant and access equipment available for inspection? i.e. IFORS/CPCS/PASMA/IPAF

  Yes

  No

  N/A

• Any operatives not holding or providing the appropriate training and skills card, should be held back from carrying out works until evidence has been submitted.

Tool box talks

• GP site management will ensure that a minimum of 2 TBTs per month are deliver ed on site. Topics will be determined by the project management team and deemed suitable for site conditions and works being carried out.

• Are Tool Box Talks given to all employees in line with company policy and recorded in site safety?

  Yes

  No

  N/A

• Do all operatives who attend sign onto the TBT register?

  Yes

  No

  N/A

Waste Management

• Waste records are monitored and retained at Greenmount Projects Ltd head office.

• Are external skips are an acceptable level?

  Yes

  No

  N/A

• If recyclable skips are available, are they correctly filled?

  Yes

  No

  N/A

Welfare Facilities

• Is a facility provided to change, dry and store clothing.

  Yes

  No

  N/A

• Do mess facilities include a place where workers can sit, make hot drinks and prepare food.

  Yes

  No

  N/A

• Are mess facilities of sufficient size to cater for numbers on site?

  Yes

  No

  N/A

• Are drinking water and cups provided with signage

  Yes

  No

  N/A

• Are toilets readily available, maintained, kept clean & properly lit.

  Yes

  No

  N/A

• Are there wash basins, hot and cold running water, soap and towels.<br>

  Yes

  No

  N/A

Working at Height

• Roof Work

• Is edge protection provided to stop people or materials falling?

  Yes

  No

  N/A

• Where necessary are areas below isolated so that people are kept away from falling materials etc..

  Yes

  No

  N/A

• Ladders

• Are scaffold ladders are in a good condition; check for splits, warping or damaged rungs etc.

  Yes

  No

  N/A

• Are ladders secured to prevent them from slipping sideways or backwards?

  Yes

  No

  N/A

• Do ladders rise to a sufficient height above their landing place (approx. 1m or 5 rungs).

  Yes

  No

  N/A

• Harness Use.

• Do operatives that are working on scaffolds have double harnesses as per the site requirements?

  Yes

  No

  N/A

• Are harnesses used when required?

  Yes

  No

  N/A

• Edge Protection

• Are edge protection measures in place throughout site?

  Yes

  No

  N/A

Other information

• Yes

  No

  N/A

Sign off

• I confirm I have had the contents of this audit report explained to me.

• Site Manager

  Sign

• Person conducting this Audit.

  Sign

• Audit concluded at:

  Date