Access & Egress.

  • Is access and egress free and clear of obstructions?

  • Are all designated walkways free and clear of obstructions?

  • Are access routes adequately lit?


  • Is general lighting adequate for the tasks being carried out?

  • Is all lighting in good working order?


  • Is all furniture suitable and fit for purpose?

  • Is there any damaged furniture that is unfit for use?

Housekeeping/waste management.

  • Is the working environment clean and tidy?

  • Is there a build up of any waste materials?

  • Are storage arrangement suitable and adequate?

Hygiene and welfare facilities.

  • Is there access to suitable washing and toilet facilities?

  • Is the washing and toilet facilities clean, tidy and well lit?

  • Is there access to a supply of clean drinking water?

  • Is there an easily accessible location for the consumption of food and drink during break?

Environmental controls.

  • Is there suitable heating within the area?

  • Is there adequate ventilation (opening windows, air conditioning or air handling system)?

Workplace structure.

  • Is the general workplace structure in a good state of repair?

Fire precautions.

  • Is there a suitable fire evacuation procedure in place?

  • Is the evacuation procedure communicated to all staff, learners, visitors..etc as appropriate?

  • Is there suitable and sufficient numbers of fire fighting equipment in the area, and is it stored in the correct location, and with the correct signage in place?

  • Is there evidence of suitable and sufficient fire safety related training? Examples of training are fire warden, fire extinguisher, and basic fire awareness training.

First aid.

  • Are there adequate numbers of first aiders for the area?

  • Is there a suitable number of first aid kits within the area?

  • Are the monthly checks completed and recorded for all departmental first aid kits?

  • Are there adequate signs identifying first aiders and the location of first aid kits?

Risk assessments

  • Are there suitable and sufficient risk assessments in place?

Control of Substances Hazardous to Health.

  • Have COSHH assessments been carried out for all potentially hazardous materials and substances used?

  • Are material safety data sheets available to assist with COSHH assessments?

  • Are all dangerous/hazardous materials/substances clearly marked/identified and stored in a secure location appropriate to the substance?

Mechanical/manual handling

  • Have hazardous manual handling activities been risk assessed?

  • Are manual handling risk assessments suitable and sufficient?

  • Are mechanical handling aids suitable for the tasks?

  • Have users received appropriate training and has the training been recorded?

Special conditions.

  • Are suitable and sufficient personal emergency evacuation plans (PEEP's) in place and in date for persons identified?


  • Has a noise assessment been completed on any potentially damaging noise?

  • Is suitable and sufficient hearing defence available and worn if appropriate?

Information and Instruction.

  • Are there suitable and sufficient general and specific safety signs displayed in the area?

Health and Safety related training.

  • Is all health and safety related training recorded?


  • Is there evidence of any damaged or misused electrical equipment?

  • Is appropriate servicing, maintenance, and testing of portable electrical appliances (PAT) in date?

  • Is fixed installation testing in date?

Gases, oils and pressure systems.

  • Is appropriate servicing, maintenance and/or testing in place, in date and recorded for any gas, oil and/or pressure systems in use?

Plant/machinery/mechanical devices.

  • Are suitable and sufficient risk assessments in place for plant, machinery and /or mechanical devices?

  • Is appropriate servicing and/or maintenance in place, in date and recorded?

  • Is appropriate training provided to all users and records held?

  • Is suitable and sufficient guarding in place, in good working order and used?

Work equipment, power and hand tools.

  • Is the use of work equipment, power and/or hand tools appropriately risk assessed?

  • Is appropriate servicing, and/or maintenance in place, in date and recorded?

  • Are power and hand tools appropriately and safely stored?

  • Is appropriate training provided to all users and records held?

Safe Systems Of Work

  • Are there suitable and sufficient safe systems of work in place?

  • Are these displayed at the point of use?

  • Is there evidence of adequate training in safe systems of work?

Access equipment.

  • Are all access equipment (steps, ladders, scaffold towers etc) recorded on the access equipment register?

  • Is the annual inspection of access equipment being completed and recorded?

  • Is there any evidence of damage to access equipment?

Hazardous waste.

  • Are their suitable and sufficient arrangements in place for the storage and disposal of hazardous waste?

Personal protective equipment.

  • Is all identified PPE being used as appropriate?

  • Are their suitable and sufficient arrangements in place for the storage, maintenance and replacement of PPE?

Display screen equipment

  • Are DSE workstation risk assessments in place and recorded?


  • Are suitable and sufficient inductions carried out and recorded?

Learner supervision.

  • Is suitable supervision in place for the learner numbers, environment and activities been carried out?

Work placement health and safety.

  • Is the current work placement policy and procedures being followed?


  • Is there a suitable and sufficient departmental/area stress risk assessment in place?

Lone or home working.

  • Are suitable and sufficient risk assessments and procedures in place and recorded for lone or home working?

Educational trips and visits.

  • Is the guidance and procedures for visit and trips being followed?

safeguarding provision.

  • Are current GIG safeguarding procedures and arrangements followed and adhered to?

Group policies and procedures

  • Are staff aware of where and how to access group policies and procedures?

  • Are all departmental procedures communicated to staff at all levels?

Accident, Incident, and Near Miss Reporting

  • Are all accidents, incidents, and near misses being correctly recorded on the group form?

  • Are all forms being submitted to the Health and Safety team within 3 days of the accident as per policy?


  • Are Managers aware of the GIG transport policy?

  • Does the Estates transport team hold in date records for staff insurance and and drivers licence?

  • Are there suitable and sufficient risk assessments in place for travel?

Legionella Management

  • Are Managers aware of the risk of Legionella?

  • Are little used outlets being flushed on a weekly basis and is there evidence of this?

  • Outlets appear clean with no evidence of dirty sinks, shower heads, or tap outlets which have a build up of scale on them?


  • Issue 1

  • Issue 2

  • Issue 3

  • Issue 4

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