Grimsby Institute Group Departmental/Area Health And Safety Inspection

• Document No.

• Inspection Title

• Department/Curriculum area.

• Conducted on.

  Date

• Completed by.

• Present during inspection
  Address

Access & Egress.

• Is access and egress free and clear of obstructions?

  Yes

  No

  N/A

• Are all designated walkways free and clear of obstructions?

  Yes

  No

  N/A

• Are access routes adequately lit?

  Yes

  No

  N/A

Lighting.

• Is general lighting adequate for the tasks being carried out?

  Yes

  No

  N/A

• Is all lighting in good working order?

  Yes

  No

  N/A

Furniture.

• Is all furniture suitable and fit for purpose?

  Yes

  No

  N/A

• Is there any damaged furniture that is unfit for use?

  Yes

  No

  N/A

Housekeeping/waste management.

• Is the working environment clean and tidy?

  Yes

  No

  N/A

• Is there a build up of any waste materials?

  Yes

  No

  N/A

• Are storage arrangement suitable and adequate?

  Yes

  No

  N/A

Hygiene and welfare facilities.

• Is there access to suitable washing and toilet facilities?

  Yes

  No

  N/A

• Is the washing and toilet facilities clean, tidy and well lit?

  Yes

  No

  N/A

• Is there access to a supply of clean drinking water?

  Yes

  No

  N/A

• Is there an easily accessible location for the consumption of food and drink during break?

  Yes

  No

  N/A

Environmental controls.

• Is there suitable heating within the area?

  Yes

  No

  N/A

• Is there adequate ventilation (opening windows, air conditioning or air handling system)?

  Yes

  No

  N/A

Workplace structure.

• Is the general workplace structure in a good state of repair?

  Yes

  No

  N/A

Fire precautions.

• Is there a suitable fire evacuation procedure in place?

  Yes

  No

  N/A

• Is the evacuation procedure communicated to all staff, learners, visitors..etc as appropriate?

  Yes

  No

  N/A

• Is there suitable and sufficient numbers of fire fighting equipment in the area, and is it stored in the correct location, and with the correct signage in place?

  Yes

  No

  N/A

• Is there evidence of suitable and sufficient fire safety related training? Examples of training are fire warden, fire extinguisher, and basic fire awareness training.

  Yes

  No

  N/A

First aid.

• Are there adequate numbers of first aiders for the area?

  Yes

  No

  N/A

• Is there a suitable number of first aid kits within the area?

  Yes

  No

  N/A

• Are the monthly checks completed and recorded for all departmental first aid kits?

  Yes

  No

  N/A

• Are there adequate signs identifying first aiders and the location of first aid kits?

  Yes

  No

  N/A

Risk assessments

• Are there suitable and sufficient risk assessments in place?

  Yes

  No

  N/A

Control of Substances Hazardous to Health.

• Have COSHH assessments been carried out for all potentially hazardous materials and substances used?

  Yes

  No

  N/A

• Are material safety data sheets available to assist with COSHH assessments?

  Yes

  No

  N/A

• Are all dangerous/hazardous materials/substances clearly marked/identified and stored in a secure location appropriate to the substance?

  Yes

  No

  N/A

Mechanical/manual handling

• Have hazardous manual handling activities been risk assessed?

  Yes

  No

  N/A

• Are manual handling risk assessments suitable and sufficient?

  Yes

  No

  N/A

• Are mechanical handling aids suitable for the tasks?

  Yes

  No

  N/A

• Have users received appropriate training and has the training been recorded?

  Yes

  No

  N/A

Special conditions.

• Are suitable and sufficient personal emergency evacuation plans (PEEP's) in place and in date for persons identified?

  Yes

  No

  N/A

Noise.

• Has a noise assessment been completed on any potentially damaging noise?

  Yes

  No

  N/A

• Is suitable and sufficient hearing defence available and worn if appropriate?

  Yes

  No

  N/A

Information and Instruction.

• Are there suitable and sufficient general and specific safety signs displayed in the area?

  Yes

  No

  N/A

Health and Safety related training.

• Is all health and safety related training recorded?

  Yes

  No

  N/A

Electricity.

• Is there evidence of any damaged or misused electrical equipment?

  Yes

  No

  N/A

• Is appropriate servicing, maintenance, and testing of portable electrical appliances (PAT) in date?

  Yes

  No

  N/A

• Is fixed installation testing in date?

  Yes

  No

  N/A

Gases, oils and pressure systems.

• Is appropriate servicing, maintenance and/or testing in place, in date and recorded for any gas, oil and/or pressure systems in use?

  Yes

  No

  N/A

Plant/machinery/mechanical devices.

• Are suitable and sufficient risk assessments in place for plant, machinery and /or mechanical devices?

  Yes

  No

  N/A

• Is appropriate servicing and/or maintenance in place, in date and recorded?

  Yes

  No

  N/A

• Is appropriate training provided to all users and records held?

  Yes

  No

  N/A

• Is suitable and sufficient guarding in place, in good working order and used?

  Yes

  No

  N/A

Work equipment, power and hand tools.

• Is the use of work equipment, power and/or hand tools appropriately risk assessed?

  Yes

  No

  N/A

• Is appropriate servicing, and/or maintenance in place, in date and recorded?

  Yes

  No

  N/A

• Are power and hand tools appropriately and safely stored?

  Yes

  No

  N/A

• Is appropriate training provided to all users and records held?

  Yes

  No

  N/A

Safe Systems Of Work

• Are there suitable and sufficient safe systems of work in place?

  Yes

  No

  N/A

• Are these displayed at the point of use?

  Yes

  No

  N/A

• Is there evidence of adequate training in safe systems of work?

  Yes

  No

  N/A

Access equipment.

• Are all access equipment (steps, ladders, scaffold towers etc) recorded on the access equipment register?

  Yes

  No

  N/A

• Is the annual inspection of access equipment being completed and recorded?

  Yes

  No

  N/A

• Is there any evidence of damage to access equipment?

  Yes

  No

  N/A

Hazardous waste.

• Are their suitable and sufficient arrangements in place for the storage and disposal of hazardous waste?

  Yes

  No

  N/A

Personal protective equipment.

• Is all identified PPE being used as appropriate?

  Yes

  No

  N/A

• Are their suitable and sufficient arrangements in place for the storage, maintenance and replacement of PPE?

  Yes

  No

  N/A

Display screen equipment

• Are DSE workstation risk assessments in place and recorded?

  Yes

  No

  N/A

Inductions.

• Are suitable and sufficient inductions carried out and recorded?

  Yes

  No

  N/A

Learner supervision.

• Is suitable supervision in place for the learner numbers, environment and activities been carried out?

  Yes

  No

  N/A

Work placement health and safety.

• Is the current work placement policy and procedures being followed?

  Yes

  No

  N/A

Stress.

• Is there a suitable and sufficient departmental/area stress risk assessment in place?

  Yes

  No

  N/A

Lone or home working.

• Are suitable and sufficient risk assessments and procedures in place and recorded for lone or home working?

  Yes

  No

  N/A

Educational trips and visits.

• Is the guidance and procedures for visit and trips being followed?

  Yes

  No

  N/A

safeguarding provision.

• Are current GIG safeguarding procedures and arrangements followed and adhered to?

  Yes

  No

  N/A

Group policies and procedures

• Are staff aware of where and how to access group policies and procedures?

  Yes

  No

  N/A

• Are all departmental procedures communicated to staff at all levels?

  Yes

  No

  N/A

Accident, Incident, and Near Miss Reporting

• Are all accidents, incidents, and near misses being correctly recorded on the group form?

  Yes

  No

  N/A

• Are all forms being submitted to the Health and Safety team within 3 days of the accident as per policy?

  Yes

  No

  N/A

Transport

• Are Managers aware of the GIG transport policy?

  Yes

  No

  N/A

• Does the Estates transport team hold in date records for staff insurance and and drivers licence?

  Yes

  No

  N/A

• Are there suitable and sufficient risk assessments in place for travel?

  Yes

  No

  N/A

Legionella Management

• Are Managers aware of the risk of Legionella?

  Yes

  No

  N/A

• Are little used outlets being flushed on a weekly basis and is there evidence of this?

  Yes

  No

  N/A

• Outlets appear clean with no evidence of dirty sinks, shower heads, or tap outlets which have a build up of scale on them?

  Yes

  No

  N/A

Miscellaneous

• Issue 1

  Yes

  No

  N/A

• Issue 2

  Yes

  No

  N/A

• Issue 3

  Yes

  No

  N/A

• Issue 4

  Yes

  No

  N/A