Guidelines For The Interpretation Of Dairy Standard Food Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

Critical

• Are cows whose milk is unfit for human consumption clearly identified

  Yes

  No

  N/A

• Is There a satisfactory system to ensure cows whose milk is unfit for human consumption are milked last or with a separate bucket or system

  Yes

  No

  N/A

• Are dedicated and accessible hand washing and drying facilities available in or near the milk room. Does the tanker driver have access to these facilities (SANS 10049)

  Yes

  No

  N/A

• Are all milk storage tanks situated inside the milk room (R1256)

  Yes

  No

  N/A

• Milking shed acceptability certificate (R1256)

  Yes

  No

  N/A

• TB declaration (R1256)

  Yes

  No

  N/A

• CA declaration (R1256)

  Yes

  No

  N/A

• Is a Register kept of each separate milk animal's :<br>Diseases<br>Each withdrawal <br>Each return to the dairy herd for milking purposes <br>Veterinary treatment (antibiotics)<br>Name of Vet<br>

  Yes

  No

  N/A

• rBst declaration completed and sign dated, copy to be on file on farm

  Yes

  No

  N/A

Major

Milk parlour grounds

• Is attention given to the elimination of stagnant water (gutters,open drains,potholes and pools of water) ?

  Yes

  No

  N/A

• Is the outside waste storage facility area situated,controlled and managed in such a way to preclude the entry and harborage of pests and to avoid the contamination of potable water ?

  Yes

  No

  N/A

• Is the effluent that originates from a milking shed:<br> Stored,treated and dumped in or on a disposal system;<br> Conveyed to or dumped into a disposal system in any other way than by means of a pipeline, cement ditch or coontainer; <br> Dumped in such a manner that a water source will not be polluted by it or that it will not be the cause of a health hazard to animals or people ? (R1256)

  Yes

  No

  N/A

Disposal of hazardous waste

• Are the empty containers (cleaning chemicals,pesticides) disposed of in such a manner as not to cause a threat to humans, animals and the environment ?

  Yes

  No

  N/A

• Are needles and medicine containers safely removed from the milking shed premises (R1256)

  Yes

  No

  N/A

• Are insecticides used near the milking shed approved for use on food premisses ? Is any other equipment used to control insects regularly checked, replaced and maintained ? (SANS10049)

  Yes

  No

  N/A

Milk Portal

• Is the Parlour clean and tidy and free from accumulated dirt, dung and dust ?

  Yes

  No

  N/A

• Is the Parlour provided with at least one water tap with portable running water ?

  Yes

  No

  N/A

• Are work instruction available for the cleaning of equipment (ducts,jars,clusters and pipes)? Are the correct cleaning chemicals and dedicated cleaning equipment used ?

  Yes

  No

  N/A

• Is there a procedure to inspect every cow's milk individually at the start of milking (e.g. strip cup/CMT/Afrikem)?

  Yes

  No

  N/A

• Is there proper control over any lubricants (e.g. teat dip or cream) used during the milking process?

  Yes

  No

  N/A

Milking equipment maintenance

• Is a pre-planned maintenance schedule available to ensure regular maintenance on all equipment and to ensure optimum conditions ?

  Yes

  No

  N/A

• Is equipment used smooth, free from open seams, cracks,rust stains and are any surface that comes into contact with milk accessible for the purpose of washing and disinfection ?

  Yes

  No

  N/A

• Are the teat cup liners of a condition that avoids build-up of micro-organisms (no cracks) ?

  Yes

  No

  N/A

• Are the vacuum lines and the moisture trap clean ?

  Yes

  No

  N/A

Milk tank room

• Is the milk room clean, tidy and clear of accumulated rubbish and products (e.g. feed stuff and chemical substances) not belonging in the milk room?

  Yes

  No

  N/A

• Is the milk room totally secure and locked at night and between milkings

  Yes

  No

  N/A

• Do the doors and the walls have a washable finish ?

  Yes

  No

  N/A

• Are floors well drained and maintained ?

  Yes

  No

  N/A

• Are the ceilings,roof linings and /or beams complete and clean ?

  Yes

  No

  N/A

• Are windows complete and either equipped with fly-screens or permanently secured

  Yes

  No

  N/A

• Are all lights equipped with clean protective covers ?

  Yes

  No

  N/A

• Is the milk room free from birds,vermin,cats and dogs

  Yes

  No

  N/A

• Is there proper control in the milk room over the presence of flying and crawling insects ? Are insecticides used in the Tank room controlled and placed in identifiable containers ?

  Yes

  No

  N/A

Milk tank

• Does the milk storage tank comply with the following:<br> not made wholly or partly of copper or any copper alloy or any toxic material;<br> have a smooth finish,free from open seams,cracks and rust stains;<br> constructed in such a way that any surface that comes that comes into contact with milk is accessible for the purpose of washing and disinfection;<br> not used for any other purpose except the handling of milk;<br> have a drainage incline leading directly to the outlet point?<br>

  Yes

  No

  N/A

• Does the milk storage tank comply to the following:<br> fitted with an outlet pipe manufactured and fitted in such a way that all liquid can drain out<br> the end of such outlet pipe threaded and fitted with a screw on cap permitting such end to be shut off?<br>Is the tank firmly grounded to prevent it from wobbling?

  Yes

  No

  N/A

• Is the bulk tank fitted with a stirring mechanism capable of mixing the milking thoroughly in such a tank within five minutes of being switch on?<br>Is switch clearly visible?

  Yes

  No

  N/A

• Is the bulk tank fitted with a workable thermometer ? Is the thermometer verified by the tanker on a regular basis ?

  Yes

  No

  N/A

• Is evidence available that the bulk tank and ancillary equipment of cooling the milk to the required temperature (4 C within 60 minutes)

  Yes

  No

  N/A

• Is the inside of the bulk tank regularly and thoroughly cleaned? <br>Are the correct cleaning chemicals and dedicated cleaning equipment used according to the correct method?

  Yes

  No

  N/A

Milk Transfer

• Is the milk transferred form the Parlour to the milk storage / cooling tank by means of an acceptable method? Are all pipes made from food grade materials. (R1256)

  Yes

  No

  N/A

Sampling

• Does the tanker driver have access to the stirring mechanism of the tank in order to stir the tank for at least 5 min before taking a representative sample for further analysis ?

  Yes

  No

  N/A

General Hygiene

• Is a scullery with adequate facilities to clean equipment available either as part of a milk room or as a separate room (R1256)

  Yes

  No

  N/A

• Is sufficient potable hot and cold water available for the size of milking machine to facilitate cleaning ?

  Yes

  No

  N/A

Chemicals

• Is there a cleaning programme or procedure as provided by the chemical supplier available

  Yes

  No

  N/A

• Is the water temperature measured during the wash cycle ?

  Yes

  No

  N/A

• Are the manufacturer's instructions followed when using chemicals or cleaning agent to clean equipment or milking systems in the milk room and milking parlour ?

  Yes

  No

  N/A

• Are the cleaning and disinfectant agents suitable for use on milk contact surfaces ? <br>Are the disinfectants and cleaning chemicals registered by SABS ?<br>

  Yes

  No

  N/A

• Are strongly scented products used ?

  No

  Yes

• Are all chemicals,other than those in daily use,stored in a lockable are separate from the milking shed ?

  Yes

  No

  N/A

Cleaning Equipment

• Is the correct cleaning equipment ( that will not cause any physical, chemical or biological contamination etc. wood) used ?

  Yes

  No

  N/A

• Is There any distinction between the use of cleaning equipment e.g equipment used to clean the floor not used to clean inside of bulk tank,to prevent cross-contamination ?

  Yes

  No

  N/A

Personnel Hygiene

• Do the milkers have suitable,clean protective clothing (gumboots and aprons) to wear during milking ?

  Yes

  No

  N/A

• Is a protocol followed to ensure that the milkers hands and arms are cleaned / washed before and during milking ?

  Yes

  No

  N/A

• Is a protocol followed to ensure that cuts / wounds are covered with an appropriate waterproof dressing during milking prevent contamination of milk

  Yes

  No

  N/A

• Is a protocol followed to ensure that workers that could contaminate raw milk through illness are not involved in the milking process

  Yes

  No

  N/A

Ablution Facilities

• Do ablution facilities comply with the following:<br> Adequate for number of personnel<br> Clean and way from production facility<br> Have toilet paper<br> Hot and cold water, antibacterial soap, paper towels<br> Bin provided and used ? ( Sans 10049)<br>

  Yes

  No

  N/A

Herd Health

• Is each animal individually identifiable ? ( R 1256)

  Yes

  No

  N/A

Animal Feed

• Are all the forage and bulk moist feeds feeds stored in such a way as to prevent mould growth that can lead indirectly to mycotoxin contamination of milk (R 1256 )

  Yes

  No

  N/A

Documentation

• Safety data sheets from chemical supplier

  Yes

  No

  N/A

• Records of all external maintenance done on equipment:<br> Date<br> Type of Repair<br> Person Responsible for the repair<br> ( All equipment that comes into contact with milk are included ,e.g. Milking machines,milk tank, thermometers, etc.)<br> Evidence of the vacuum of the milking machine being tested once a year by a technically competent person.

  Yes

  No

  N/A

• Records or documentation of any internal maintenance ( e.g) replacement of teat liners )<br>

  Yes

  No

  N/A

• Weekly register/records of the bulk tank temperatures

  Yes

  No

  N/A

• General hygiene / cleaning records for premises, structures and equipment ( milk machine and bulk milk tank)

  Yes

  No

  N/A

• Records of microbiological and chemical analyses of all water used, e.g river,canal,scheme, borehole and municipal . (Coliform 0 cfu/ 100ml; E.coli 0 cfu/ 100 ml.) Two conforming test results demonstrate compliance.

  Yes

  No

  N/A

• Records of microbiological analyses done on raw milk ( Total Bacterial Count / Bactocount, coliform's E.coli )

  Yes

  No

  N/A

• Records of somatic cell counts

  Yes

  No

  N/A

• Records of test done of inhibitory substances ( antibiotics ect.)<br>

  Yes

  No

  N/A

• Corrective actions on any non-conformance

  Yes

  No

  N/A

• Illness agreement in place. Records of illness reports and inspections done on personel.

  Yes

  No

  N/A

Minor

Milking shed grounds

• Does the milking shed and surrounding,areas as a whole present an acceptable and tidy appearance ? ( R 1256)

  Yes

  No

  N/A

• Are the outside structures and roof, especially those of the milking room, structured and maintained in such a manner as to prevent contamination of milk from rainwater ?

  Yes

  No

  N/A

• Are all, storage water points ( tanks and reservoirs ) covered and well maintained

  Yes

  No

  N/A

• Is the area surrounding the milking shed clean and the grass kept short to limit breeding and hiding places for pests ? ( R 1256 )

  Yes

  No

  N/A

• Is there an effective internal waste removal programme available ? ( Sans 10049 )

  Yes

  No

  N/A

• Are the following effectively addressed:<br> Is the dedicated refuse bin emptied on a daily basis ?<br> Is the dedicated refuse bin effectively cleaned ? ( SANS 10049 )

  Yes

  No

  N/A

• Are all outside bins or waste areas used fitted with a tight- fitting or covered ? ( Sans 10049)

  Yes

  No

  N/A

• Are rodents and flies, cockroaches and other insects controlled on the premises of the milking shed ( R 1256)

  Yes

  No

  N/A

• Are material and equipment that is not use, stored in an orderly manner near or in the milking shed so as not to provide sites for the harborage or breeding of micro-organisms, insects, rodents,or birds? <br>

  Yes

  No

  N/A

Milk Parlour

• The milking parlour shall not have a direct connection with a latrine or with a room where gases, smoke,vapours,dust or a soot deposit are present or may originate ( e.g., emergency generator; diesel fumes; poison rooms; feed mixers )

  Yes

  No

  N/A

• Are floors, walls,doors,fixtures and fittings undamaged, with a washable finish ?

  Yes

  No

  N/A

• Is the parlour clear of products, chemicals substances or other items not used daily in the parlour ?

  Yes

  No

  N/A

• Is the parlour adequately lit and are all lights in working condition ? ( Lights shall be fitted protective covers when breakage may cause a safety hazard )

  Yes

  No

  N/A

• Have measures been taken to control birds, vermin,flying and crawling insects ?

  Yes

  No

  N/A

• Are the udders and teats clean and dry prior to milking ? ( R 1256 )

  Yes

  No

  N/A

Milking equipment maintenance

• The milking parlour shall not have a direct connection with a latrine or with a room where gases, smoke,vapours,dust or a soot deposit are present or may originate ( e.g., emergency generator; diesel fumes; poison rooms; feed mixers )

  Yes

  No

  N/A

• Are the milking machines equipped with a device rendering visible the milking flow each milk animal ?

  Yes

  No

  N/A

Milk tank room

• Is the milk room free of foul smells and dust ? (Sans 10049)

  Yes

  No

  N/A

• The milking parlour shall not have a direct connection with a latrine or with a room where gases, smoke,vapours,dust or a soot deposit are present or may originate ( e.g., emergency generator; diesel fumes; poison rooms; feed mixers )

  Yes

  No

  N/A

• Are information signs displayed and clearly visible (Sans 10049)

  Yes

  No

  N/A

Milk Tank

• Is the bulk tank regularly cleaned externally ? (R 1256)

  Yes

  No

  N/A

• Is the bulk tank's lid(s) / hatch(es) kept closed ? ( R 1256 )

  Yes

  No

  N/A

Milk Transfer

• Is the milk protected from direct sunlight during storage (R1256)

  Yes

  No

  N/A

• Is the milk immediately transferred form the milking parlour to the milk cooling tank immediately after the cows have been milked ? (R 1256)

  Yes

  No

  N/A

Tanker Collection

• Is the area of milk collection made of a well-drained,concrete or similar surface ? (R1256)

  Yes

  No

  N/A

• Is the milk collection area adequately cleaned to ensure that the hose is not externally soiled when in use use ? (R 1256 )

  Yes

  No

  N/A

Cleaning equipment and hygiene

• Is there proper control over cleaning cloths and scouring pads if used as cleaning equipment to ensure regular replacement and cleaning ? (Sans 10049)

  Yes

  No

  N/A

Personal Hygiene

• Are there any restrictions on eating,drinking, and smoking in the milking shed, especially in the milk room (R1256)<br>

  Yes

  No

  N/A

• Are evidence available to indicate that all milkers received training in critical areas ( e.g. Personal hygiene; udder preparation; cleaning procedures; operating the milking machine)? (Sans 10049)

  Yes

  No

  N/A

• Is additional training presented by external companies, e.g chemical suppliers ? (Sans 10049)

  Yes

  No

  N/A

Herd Health

• Are all medicines stored securely under the right environmental circumstances? Is proper access control measures in place? (Sans 10049)

  Yes

  No

  N/A

Documentation

• List of animals with identification numbers

  Yes

  No

  N/A

• Register of vaccinations

  Yes

  No

  N/A

• Register of ant-parasitic products used

  Yes

  No

  N/A

• Delivery documents or stock registers of all purchased animal feed

  Yes

  No

  N/A

• Medical certificate for personnel working in the milking shed

  Yes

  No

  N/A