Gym Risk Assessment

1.0 STATUTORY INSPECTION CHECKLIST (add date and contractor in notes)

1.1 Fixed Electrical Wiring inspection and testing up to date?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.2. Portable Appliance Testing (electrical equipment, anything with a plug on)?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.3. Air Conditioning Serviced?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.4. Fire extinguishers Serviced recorded in Log Book?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.5. Fire alarm System Serviced recorded in Log Book (call point weekly check)?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.6. Emergency Lighting Serviced recorded in Log Book (monthly Flick Test)?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.7. Asbestos Survey/Re-inspection in place?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
Control of Asbestos Regulations 2012
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.8. Legionella Testing and Water Risk Assessments?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Water Supply (Water Quality) Regulations 2016
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.9. Date of last Fire risk assessment (FRA)

1.10. Date of last Risk Assessment

1.11. Have Display Screen equipment (DSE) Risk assessments being undertaken of all DSE users?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.12. Are COSHH risk assessments in place?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
Control of Substances Hazardous to Health (COSHH) 2002
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.13. Drinking Water machine checked?

1.14. Are fire evacuation drills being undertaken?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.15. Internal First Aid Kit checked?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder

APPLICABLE LEGISLATION
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.16 Is Gym Equipment Serviced?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

1.17. Is there a Defibrillator on site?

2.0 GYM EQUIPMENT

2.1 instructions and pictures covering any unusual hazards or complicated features on the equipment?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

2.2. Have users of the equipment been given adequate training in correct use, risks and precautions? (This should be part of gym induction)

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

2.3. Is all equipment being used in appropriate locations?

2.4. Has all gym staff been instructed on how to instruct the public of the use of the equipment?

2.5. Is the equipment within visual range of a member of staff?

2.6. Are there clear warning notices and correct using techniques?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

2.7. Is there sufficient general, and where, necessary local lighting?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

2.8. Are all dangerous parts of the equipment guarded?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

APPLICABLE LEGISLATION
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

2.9. Is there a readily accessible stop device that stops the machine in a safe way fitted in fully working order on all relevant machines?

3.0 HOUSE KEEPING

3.1. Are all areas free from rubbish and litter?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

3.2. Are bins provided?

3.3. Are all bins emptied regularly

3.4. Waste disposed of correctly?

3.5. Are all floor areas free from slip, trip or fall hazards?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)
This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards

APPLICABLE LEGISLATION
The Regulatory Reform (Fire Safety) Order 2005
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

3.6. Are cupboards free from rubbish?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6 PRIORITY: MEDIUM; TIMESCALE: UP TO 3 MONTHS ACTION REQUIRED BY – PERSON/S Property Manager Management Company/Freeholder (Property Owner) This work should be carried out by an approved contractor (Third Party Certified) and carried out to British standards APPLICABLE LEGISLATION The Regulatory Reform (Fire Safety) Order 2005 The Health and Safety at Work Act 1974 The Management of Health and Safety at Work Act 1999

3.7 Are Chemicals (COSHH) stored in a locked cupboard and data sheets provided?

CONSEQUENCE: 3; LIKELIHOOD: 3; RISK SCORE: 9
PRIORITY: HIGH;
TIMESCALE: IMMEDIATE

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder
This work should be carried out by an approved contractor and carried out to British standards

APPLICABLE LEGISLATION
Control of Substances Hazardous to Health (COSHH) 2002
The Health and Safety at Work Act 1974
The Management of Health and Safety at Work Act 1999

3.8. Are there any other Health and Safety Issues?

4.0 DOCUMENTATION

4.1. Health and safety law poster on display in the workplace with relevant sections filled in?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

4.1. Information Signs – During the inspection it was noted that the Health and Safety Poster was not clearly displayed or not in place; this should be displayed in properties that have 1 or more employees, as per The Management of Health and Safety at Work Act 1999

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

4.2. Is the Personal Responsibility statement on display and visible?

4.3. Have all team members received health and safety training and are all records kept?

4.4. Is the employers liability certificate displayed and in date in the gym?

4.5. Is there documented evidence that staff have signed to say they have read and understand the Health and safety policy and risk assessments?

4.6. Is there documented evidence that Gym Members have signed to say they have read and understand the Health and safety policy and risk assessments?

5.0 SIGNAGE

5.1. Are No Smoking signs on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.3.1 Prohibition Signs – During the inspection it was noted “No Smoking” Signage needs distributing in the ground floor entrance hallway, lift, floor common areas and car park; these should be clearly displayed as per The Regulatory Reform (Fire Safety Order) 2005.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.2. Are Fire Action notices on Display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.2.. Mandatory Signs – The “Fire Action Policy Notice” was found not to be placed in a prominent position, not displayed or the incorrect evacuation policy. These signs are required to be in place at all times (preferably at the main entrance/s and key congregation areas i.e. a communal lounge) under The Regulatory Reform (Fire Safety Order) 2005.

Printed FIRE ACTION notices should be displayed at conspicuous positions in the premises. They should state in concise terms the essentials of the action to be taken upon discovering a fire. The notices should be permanently fixed in position and suitably protected to prevent loss or defacement and located in prominent position.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.3. Are Fire Exits signs on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.2. Safe Condition Signs - It was noted during the inspection that there should be “Fire Exit” egress signage in the communal residential areas as per The Regulatory Reform (Fire Safety Order) 2005.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.4. Are Direction Fire signs on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.4. Safe Condition Signs – It was noted during the inspection that there should be “Fire Directional Signage” to aid egress from the communal residential areas as per The Regulatory Reform (Fire Safety Order) 2005.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.5. Are Fire Zonal Plans on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.5. Fire Zonal Plan – During the inspection it was noted that the fire zonal plan was not clearly displayed or not in place next to the alarm panel, to provide adequate support to investigating employees and Fire Officers investigating and supporting evacuation during a suspected fire; this should be displayed in properties that have a fire panel, as per The Regulatory Reform (Fire Safety Order) 2005.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.8. Are Fire Alarm Call Point signs on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.8. Fire Alarm/AOV activation call points are present, to enable users to warn others of a suspected fire, but signage is absent which could indicate persons of their presence; these are required in order to conform to The Regulatory Reform (Fire Safety Order) 2005

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.9. Are Fire Extinguisher signs on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.9 Fire Extinguishers Signage - Fire extinguishers do not have the relevant signage to determine their usage; these are required in order to conform to The Regulatory Reform (Fire Safety Order) 2005.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.10. Are CCTV signs on display?

CONSEQUENCE: 3; LIKELIHOOD: 2; RISK SCORE: 6
PRIORITY: MEDIUM;
TIMESCALE: UP TO 3 MONTHS

5.1.CCTV Signage - Missing/damaged signage is required where CCTV cameras are displayed. The Property Manager must also confirm who the data holder is, i.e. a resident using a direct feed into their property, as there does not appear to be a DVR in the communal areas and that surveillance does not intrude onto public areas as per The General Data Protection Regulation 2018.

ACTION REQUIRED BY – PERSON/S
Property Manager
Management Company/Freeholder (Property Owner)

5.11. Is there any other signage that should be displayed?

6.0 APPENDIX OF EQUIPMENT

6.1. Running Machines/Treadmills?

Make/Model/Quantity:

6.2. Rowing Machines?

Make/Model/Quantity:

6.3. Exercise Bikes?

Make/Model/Quantity:

6.4. Cross Trainers?

Make/Model/Quantity:

6.5. Weight Machines?

Make/Model/Quantity:

6.6. Weight Benches?

Make/Model/Quantity:

6.7. Free Weights?

Make/Model/Quantity:

6.8. Any other Gym Equipment?

Make/Model/Quantity:

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.