HAESL INTERNAL AUDIT CHECK LIST

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Regulatory Requirement
  HKAR-145.20 / EASA Part 145.A.20 / 14 CFR Part 145.51,53,55
  
  MOE Reference
  1A-01-09 / 1F-01-09 / 1F-02-09 / 21A-01-02
  
  ISO9001 Clause Reference
  4.2.1 / 4.2.2 / 4.2.3 / 5.6
  

Document

• The below-mentioned scopes of work are stated in relevant documentation, certificate or Approval

  Yes

  No

  N/A

Scope of work

• Please enter the scope(s) of work

Copy of certificates (applicable to external service providers)

• Please take photo(s) of the certificate(s)

  Media

• Regulatory Requirement
  HKAR-145.25 / EASA Part 145.A.25 / 14 CFR Part 145.103,105,107
  
  MOE Reference
  1A-01-08 / 1F-01-08 / 1F-02-07 / 21A-04-00
  
  ISO9001 Clause Reference
  6.3 / 6.4 / 7.5.1 / 7.5.2 / 7.5.5

Accommodation adequacy

• Facility is secured from u authorised entry

  Yes

  No

  N/A

• Indoor working area is available and adequate for protecting maintenance activities from weather elements

  Yes

  No

  N/A

• Working area for certificate sign-off is available and adequate

  Yes

  No

  N/A

• Working area for management and administration team is available and adequate

  Yes

  No

  N/A

• Working areas for technical support, planning and quality teams are available and adequate

  Yes

  No

  N/A

• Storage area for technical records is available and adequate

  Yes

  No

  N/A

Working environment

• Clean and tidy

  Yes

  No

  N/A

• Dust - preventive mechanism in place to avoid contamination

  Yes

  No

  N/A

• Environmental facility - functional and tested

  Yes

  No

  N/A

• Eye washer - either wall-mounted or in bottle; non-expired (bottle type); functional check mechanism in place and record updated (wall-mounted type); signage in place;

  Yes

  No

  N/A

• Fire prevention - no blockage to fire fighting equipment and pathways; signage and escape route map in place; fire fighting equipment maintenance record available and updated

  Yes

  No

  N/A

• First aid box - sufficient non-expired first aid materials; signage in place; material check list in place and updated

  Yes

  No

  N/A

• Furniture - appropriate; adequate; clean; tidy

  Yes

  No

  N/A

• Humidity - without undue discomfort; monitoring mechanism in place

  Yes

  No

  N/A

• IT equipment - adequate computer and printer; easy to access; maintenance and back up mechanism in place; software control; access right control

  Yes

  No

  N/A

• Lighting - adequate for inspection and maintenance tasks

  Yes

  No

  N/A

• Noise - depressive mechanism in place; noise assessment conducted as necessary and certificate displayed

  Yes

  No

  N/A

• Temperature - without undue discomfort; monitoring mechanism in place

  Yes

  No

  N/A

• Water, electrical, pneumatic supply - adequate; easy to access

  Yes

  No

  N/A

Storage environment

• Bulky item and sheet metal - suitable racking in place

  Yes

  No

  N/A

• Customer property - secured; identified; segregated

  Yes

  No

  N/A

• Designated storage areas availability

• Chemical storage area

  Yes

  No

  N/A

• Commercial store

  Yes

  No

  N/A

• Dangerous Good store

  Yes

  No

  N/A

• Quarantine store

  Yes

  No

  N/A

• Raw material store

  Yes

  No

  N/A

• Receipt inspection area

  Yes

  No

  N/A

• Scrapped part store

  Yes

  No

  N/A

• Serviceable store

  Yes

  No

  N/A

• Transit store

  Yes

  No

  N/A

• Unserviceable store

  Yes

  No

  N/A

• Dust - preventive mechanism in place to avoid contamination

  Yes

  No

  N/A

• Eye washer - either wall-mounted or in bottle; non-expired (bottle type); functional check mechanism in place and record updated (wall-mounted type); signage in place;

  Yes

  No

  N/A

• Fire prevention - no blockage to fire fighting equipment and pathways; signage and escape route map in place; fire fighting equipment maintenance record available and updated

  Yes

  No

  N/A

• First aid box - sufficient non-expired first aid materials; signage in place; material check list in place and updated

  Yes

  No

  N/A

• Humidity - without undue discomfort; monitoring mechanism in place; fulfil material OEM storage condition requirement

  Yes

  No

  N/A

• Lighting - adequate for inspection and maintenance tasks

  Yes

  No

  N/A

• Parts and materials - prevented from inadvertent damage; properly identified; serviceable and unserviceable parts segregated; secured from unauthorised handling

  Yes

  No

  N/A

• Temperature - without undue discomfort; monitoring mechanism in place; fulfil material OEM storage condition requirement

  Yes

  No

  N/A

• Tools and equipment - prevented from inadvertent damage; segregated from engine parts; Electro-Static Device being protected

  Yes

  No

  N/A

• Regulatory Requirement
  HKAR-145.30 / EASA Part 145.A.30 / 14 CFR Part 145.151,153,155,163
  
  MOE Reference
  1A-03-04 / 1F-01-03,04,05,06,07 / 1F-03-08,11,13,14 / 21A-02-00
  
  ISO9001 Clause Reference
  4.1 / 4.2.1 / 4.2.2 / 5.1 / 5.3 / 5.4.1 / 5.4.2 / 5.5.1 / 5.5.2 / 6.2.2 / 7.1 / 7.5.1 / 7.6 / 8.1 / 8.2.4 / 8.3

Appearance

• Safety aid is available

  Yes

  No

  N/A

• Staff wears proper uniform

  Yes

  No

  N/A

Competency assessment

• All personnels are assessed

  Yes

  No

  N/A

• Procedure in place and updated

  Yes

  No

  N/A

• Records available and updated

  Yes

  No

  N/A

• Staff has the relevant task knowledge

  Yes

  No

  N/A

Employee

• Engineering function man power sufficient to support Production

  Yes

  No

  N/A

• Planning function man power sufficient to support Production

  Yes

  No

  N/A

• Production man hour plan available and updated

  Yes

  No

  N/A

• Quality function man power sufficient to support Production

  Yes

  No

  N/A

• Total number of employees

Maintenance personnel qualification

• Academic qualification appropriate to the function

  Yes

  No

  N/A

• Past experience appropriate to the function

  Yes

  No

  N/A

• Qualification standard established in accordance with MOE

  Yes

  No

  N/A

• Records available and updated

  Yes

  No

  N/A

Managerial staff qualification

• Accountable manager interviewed by Authorities

  Yes

  No

  N/A

• Adequate relevant knowledge and experience

  Yes

  No

  N/A

• Adequate understanding of Part 145

  Yes

  No

  N/A

• Commit on quality and safety

  Yes

  No

  N/A

• Competency assessed

  Yes

  No

  N/A

• Deputy identified

  Yes

  No

  N/A

• Form 4 submitted

  Yes

  No

  N/A

• Monitor and supervise activities under his/her control

  Yes

  No

  N/A

• Responsibilities defined and understood

  Yes

  No

  N/A

Organisation structure

• Responsibilities and job tasks clearly stated

  Yes

  No

  N/A

• Responsibilities appropriate to terms of reference and function

  Yes

  No

  N/A

Personnel information

• Roster available and updated

  Yes

  No

  N/A

• Storage condition acceptable

  Yes

  No

  N/A

• Total list of information available and updated

  Yes

  No

  N/A

• Update procedure in place and updated

  Yes

  No

  N/A

Specialised maintenance personnel qualification

• Composite - competent maintenance personnel available

  Yes

  No

  N/A

• Heat treatment - competent maintenance personnel available

  Yes

  No

  N/A

• NDT - training record; qualification; eye sight test; approval application procedure; reference standard; re-test interval; compliance with EN4179

  Yes

  No

  N/A

• Plating - competent maintenance personnel available

  Yes

  No

  N/A

• Welding - training record; qualification; eye sight test; assessment procedure; approval application procedure; reference standard; re-test interval

  Yes

  No

  N/A

Training coverage

• Company induction

  Yes

  No

  N/A

• Company procedures

  Yes

  No

  N/A

• Department induction

  Yes

  No

  N/A

• Engine familiarisation

  Yes

  No

  N/A

• English language

  Yes

  No

  N/A

• Environmental, Health and Safety system

  Yes

  No

  N/A

• Human Factors and Maintenance Error Management System

  Yes

  No

  N/A

• Job-related knowledge

  Yes

  No

  N/A

• Latest technical data and OEM communication

  Yes

  No

  N/A

• Managerial knowledge

  Yes

  No

  N/A

• Quality Management System

  Yes

  No

  N/A

• Regulations and Authority communication

  Yes

  No

  N/A

• Safety Management System

  Yes

  No

  N/A

• SAP and other IT systems

  Yes

  No

  N/A

Training facility

• Approved in accordance with Part 147

  Yes

  No

  N/A

• IT training aids available and sufficient

  Yes

  No

  N/A

• Dummy part or simulated set up available for practical training

  Yes

  No

  N/A

Training plan

• Initial and recurrent training requirements identified

  Yes

  No

  N/A

• Training needs analysed regularly

  Yes

  No

  N/A

• Training plan approved

  Yes

  No

  N/A

Training record

• Retained in accordance with the Training Program requirement

  Yes

  No

  N/A

• Storage condition acceptable

  Yes

  No

  N/A

• Regulatory Requirement
  HKAR-145.45 / EASA Part 145.A.45 / 14 CFR Part 145.109,203,213
  
  MOE Reference
  1A-02-08 / 1F-02-08,11,12,13,24,27 / 1F-03-09 / 21B-03-00
  
  ISO9001 Clause Reference
  4.2.3 / 5.2 / 7.1 / 7.2.1 / 7.2.2 / 7.2.3 / 7.3.6 / 7.6 / 8.1 / 8.2.4

Airworthiness data / working document

• Applicable standards

  Yes

  No

  N/A

• Applicable to work-in-progress parts

  Yes

  No

  N/A

• Assembly of work package

  Yes

  No

  N/A

• Relevant to approved scope of work

  Yes

  No

  N/A

• Readily available

  Yes

  No

  N/A

• Update procedure in place and being followed

  Yes

  No

  N/A

• Up-to-date

  Yes

  No

  N/A

• Review frequency

  Yes

  No

  N/A

• Optional modification

  Yes

  No

  N/A

• Specific maintenance data

  Yes

  No

  N/A

In-house work sheet

Manual condition and control

Mandatory maintenance data

• Control procedure in place and being followed

  Yes

  No

  N/A

• Alternative method of compliance available

  Yes

  No

  N/A

OEM instruction discrepancy

Regulatory and advisory information

• Airworthiness Directive

  Yes

  No

  N/A

• Airworthiness Notice

  Yes

  No

  N/A

• Air Navigation Order

  Yes

  No

  N/A

• Acceptable Mean of Compliance to Part 145 readily available

  Yes

  No

  N/A

• EC Regulation 2042/2003

  Yes

  No

  N/A

• Approved organisation list

  Yes

  No

  N/A

• Guidance Material to Part 145 readily available

  Yes

  No

  N/A

• Type Certificate Data Sheet

  Yes

  No

  N/A

Revision status

• Periodical checking procedure in place and being followed

  Yes

  No

  N/A

Technical publication

Uncontrolled copy

• Handling procedure in place and being followed

  Yes

  No

  N/A

• Regulatory Requirement
  HKAR-145.70 / EASA Part 145.A.70 / 14 CFR Part 145.207,209
  
  MOE Reference
  1A-01-11 / 1F-01-01,02,03,04,05,06,07,11 / 1F-03-10 / 21A-02-00
  
  ISO9001 Clause Reference
  4.1 / 4.2.1 / 4.2.2 / 5.4.2 / 5.5.1 / 7.1 / 7.5.1 / 7.6 / 8.1 / 8.2.4 / 8.3

Amendment

• Approval

  Yes

  No

  N/A

• Frequency

  Yes

  No

  N/A

• Procedure

  Yes

  No

  N/A

Change to organization activity / Approval / location / personnel

• Notification procedure to Authorities

  Yes

  No

  N/A

• Responsible personnel

  Yes

  No

  N/A

Content

• Accountable manager declaration statement signed

  Yes

  No

  N/A

• Capability list

  Yes

  No

  N/A

• Company procedures and quality system

  Yes

  No

  N/A

• Description of facility

  Yes

  No

  N/A

• Description of manpower resources

  Yes

  No

  N/A

• Duties and responsibilities of the nominated persons

  Yes

  No

  N/A

• Indirect approval

  Yes

  No

  N/A

• List of certifying staff

  Yes

  No

  N/A

• List of contracted organisations

  Yes

  No

  N/A

• List of subcontracted organisations

  Yes

  No

  N/A

• Notification procedure for any major organisational change

  Yes

  No

  N/A

• Organisation chart

  Yes

  No

  N/A

• Safety and quality policy

  Yes

  No

  N/A

• Scope of work

  Yes

  No

  N/A

• Titles and names of the nominated persons

  Yes

  No

  N/A

Control

• Distribution procedure

  Yes

  No

  N/A

• Manual holder responsibilities

  Yes

  No

  N/A

• Recall procedure

  Yes

  No

  N/A

Maintenance Organization Exposition / Company procedure manual / Departmental practices

• Being followed in practice

  Yes

  No

  N/A

• Certification procedure

  Yes

  No

  N/A

• Generate and update procedure

  Yes

  No

  N/A

• Procedure ownership

  Yes

  No

  N/A

• Readily accessible

  Yes

  No

  N/A

• Reference document

  Yes

  No

  N/A

• Revision

  Yes

  No

  N/A

• Sample check for update, accuracy and adequately descriptive

  Yes

  No

  N/A

Storage

• Being protected from damage and theft

  Yes

  No

  N/A

• Regulatory Requirement
  HKAR-145.90,95 / EASA Part 145.A.90,95 / 14 CFR Part 145.211,233
  
  MOE Reference
  1A-03-00,01,02,03 / 1F-03-00 to 03 / 21B-06-00
  
  ISO9001 Clause Reference
  4.0 / 5.4

Continued validity of Approval

• Remain in compliance with Part 145

  Yes

  No

  N/A

• Unrestricted access by National Aviation Authorities or Standardisation team

  Yes

  No

  N/A

Finding

• Root cause identified and correction and corrective action implemented timely

  Yes

  No

  N/A

• Corrective action plan in place

  Yes

  No

  N/A