Title Page
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Company
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Site
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Site
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Site
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Name of Site
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Site
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Site
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Inspection Undertaken By:
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Date
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Inspection No.
General Health and safety
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Is there Heath and Safety Signage displayed at the site entrance?
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Is the designated Fire Assembly Point notice prominently displayed?
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Are there sufficient vehicle speed limit signs?
Visitor Safety
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Are visitor safety procedures displayed?
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Are all visitors required to sign in at the premises?
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Is the visitor book GDPR compliant?
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Are all contractors adequately controlled?
Depot Fire precautions
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Is there a Fire risk assessment in place?
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When was the Fire Risk assessment last reviewed?
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Is there a Trained Fire Marshall on Site?
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Who is the Fire Marshal?
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When does their certificate expire?
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Is there a second Fire Marshal?
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Name
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When does their certificate expire?
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What arrangements have been made to arrange Training?
First Aid
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Are there Trained First Aider(s) on Site?
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who is the first first aider?
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when does their certificate expire?
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Is there a second first aider?
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Name
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When does their certificate expire?
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What arrangements have been made to organise Training?
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Does the Site have access to a Mental Health First Aider?
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Who is the Mental Health First Aider?
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Is there an AED within this location?
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Is the AED operable?
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Is the AED cabinet operable?
Gas safety
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Does the office have gas heating?
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Have "Gas Safe" safety inspections been completed?
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was the last safety check within the last 12 months?
Asbestos
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Does the building predate the year 2000?
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Has an asbestos survey been conducted?
Main Office Inspection
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Is the office being inspected?
Office
Main office fire safety
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Are there adequate fire escape signs in place?
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Are all fire routes clear of obstructions?
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Are Emergency exit doors clearly marked and accessible?
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Has a fire escape plan been identified and displayed?
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Is there a fire alarm installed in the office building?
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Are weekly alarm checks being completed/recorded?
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Is there Emergency Lighting installed?
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Has Periodic testing of emergency lighting been completed and recorded?
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Is there the correct provision of fire extinguishers and appropriate usage signage?
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Are all extinguishers fully charged?
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When is the next extinguisher service due?
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Is there a regular check of extinguisher placement being completed and recorded?
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Has a Fire Drill been undertaken in the last year?
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Has the Fire Drill been documented?
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Date of Fire Drill?
Office Area First aid
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Is there a notice of who the first aiders are?
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Is there sufficient First aid provision to BS standard within the office area?
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Is the first aid equipment in a prominent place?
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Is there signage to direct persons to the first aid equipment?
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Are the contents within date?
Office administration
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H&S policy statement displayed?
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is the displayed policy the current version?
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Is the Employers liability insurance certificate displayed?
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Is it for the current year?
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Have DSE risk assessments been undertaken?
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when was it last reviewed?
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Health & Safety at Work Act poster displayed and completed as necessary?
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Are emergency procedures and contact numbers displayed?
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Is the Accident Report QR code prominently displayed?
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Is the Near Miss Report QR code prominently displayed?
Main Office Housekeeping
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Are work areas clean, and orderly?
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Is the work area adequately illuminated?
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is general house keeping up to standard?
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Is all flooring free from trip hazards?
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Are chairs in good mechanical condition (castors/springs)?
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Are bookcases adequately secured?
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Are all items properly stored on bookcases and cupboards etc i.e. not stored on top of units
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Are stairwells clear - not cluttered?
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Are stair treads in good condition?
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Where applicable are handrails installed and in good condition?
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Are stair treads in good condition?
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Where applicable are handrails installed and in good condition?
Main Office Electrical Safety
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Are all electrical outlets safe - not overloaded?
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Are extension cords being used correctly? Not in place of permanent wiring?
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Are all electrical cords and plugs in good condition and correctly terminated?
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Are electrical items PAT tested?
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When was PAT testing last conducted?
Main office Welfare Provision
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Are toilets clean and in' good condition' inc décor
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Is there hot and cold running water within the W/C's
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Is there an adequate supply of toilet tissue and hand wash
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Is there adequate means to dry your hands?
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is there provision to store food safely?
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Is there means of heating food?
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Is there an adequate supply of drinking water
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Are there washing facilities within kitchen area?
Workshop Inspection
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Is the workshop being inspected?
Workshop
Workshop health and safety administration
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H&S policy statement displayed?
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is the displayed policy the current version?
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Is the Employers liability insurance certificate displayed?
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Is it for the current year?
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Health & Safety at Work Act poster displayed and completed as necessary?
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Is the Accident Report QR code prominently displayed?
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Is the Near Miss Report QR code prominently displayed?
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Is there a notice of who the first aiders are?
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Is there sufficient First aid provision to BS standard within the office area?
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Is the first aid equipment in a prominent place?
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Is there signage to direct persons to the first aid equipment?
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Are the contents within date?
Workshop House keeping
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Are work areas clean, orderly not present undue hazard?
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Is there sufficiently de-marked traffic/personnel separation?
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Are work areas adequately illuminated?
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Are all floors free from trip hazards so far as practicable?
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Are floors dry - not slippery or suitable warnings in place?
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Is there sufficient guarding on elevated storage areas?
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Are the stores maintained in a tidy condition?
Workshop Office
Office administration
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Have DSE risk assessments been undertaken?
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when was it last reviewed?
Workshop Office Housekeeping
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Are work areas clean, and orderly?
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Is the work area adequately illuminated?
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is general house keeping up to standard?
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Is all flooring free from trip hazards?
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Are chairs in good mechanical condition (castors/springs)?
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Are bookcases adequately secured?
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Are all items properly stored on bookcases and cupboards etc i.e. not stored on top of units
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Are stairwells clear - not cluttered?
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Are stair treads in good condition?
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Where applicable are handrails installed and in good condition?
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Are stair treads in good condition?
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Where applicable are handrails installed and in good condition?
Workshop Office Electrical Safety
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Are all electrical outlets safe - not overloaded?
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Are extension cords being used correctly? Not in place of permanent wiring?
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Are all electrical cords and plugs in good condition and correctly terminated?
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Are electrical items PAT tested?
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When was PAT testing last conducted?
Welfare Provision in workshop area
Toilets
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Are toilets clean and in 'good condition' inc décor
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Is there hot and cold running water within the W/C's?
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Is there an adequate supply of toilet tissue and hand wash?
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Is there adequate means to dry your hands?
Canteen
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Is there means of heating food?
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Is the area maintained to a suitable hygiene standard?
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What condition is the furniture in?
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what is wrong with the furniture?
General
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Is there the correct provision of barrier cream, hand cleaner and restoration cream?
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Are there drying facilities?
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Are there sufficient lockers (1 per employee)?
Workshop First Aid
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Is there sufficient First aid provision to BS standard within the workshop area?
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Are the contents within date?
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Is there a designated Eyewash station?
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is it within 10 seconds walk of work areas?
Workshop fire safety
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Is there a fire alarm installed within the workshop building/area?
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Are weekly alarm checks being completed/recorded?
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Is Emergency Lighting Installed in the Workshop?
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Are periodic checks made to the emergency lighting and are these adequately recorded?
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Are there adequate fire escape signs in place?
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Are all fire routes clear of obstructions?
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Are Emergency exit doors clearly marked and accessible?
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Has a Fire Drill been undertaken in the last year?
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Has the Fire Drill been documented?
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Date of Fire Drill?
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Is there the correct provision of fire extinguishers and appropriate usage signage?
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Are all extinguishers fully charged?
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Have fire extinguishers been serviced?
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When is the next extinguisher service due?
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Is there a regular check of extinguisher placement being completed and recorded?
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Are all fire routes clear of obstructions?
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Are all flammable materials stored in 'flame vault'?
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Is the flame vault stored away from sources of ignition?
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Is flammable waste placed in metal bins away from hot works areas?
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Are all flammable materials i.e tyres, oils and waste either etc secured in a lockable container or stored more than 10mtrs from the fabric of the building?
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Is the gas storage cage located a sufficient distance from the building/building openings in compliance with the relevant code of practice?
Workshop COSHH
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Is equipment labelled correctly, and in the correct containers?
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Are there sufficient MSDS data sheets and COSHH assessments in place?
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Is there specific PPE for the handling of materials?
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Is there sufficient COSHH signage?
Welding
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Does Welding take place on site, either indoors or outdoors?
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What intensity or frequency does welding occur?
- Sporadic (Sporadic welding: occasional welding carried out less than once per week) low- intensity welding (Low-intensity welding: welding lasting less than 1 hour per welder per shift)
- Regular (Regular welding: daily or weekly welding at any intensity) and/or high intensity welding (High-intensity welding: repeated welding throughout the shift)
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Does the welding mask provide filtered air to the user?
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Is there a system to record pre-use checks of the welding mask?
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Is there adequate ventilation in compliance with CoSHH essentials Wl3?
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Is there a record of thorough examination of LEV?
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Does the welding mask provide filtered air to the user?
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Is there a system to record pre-use checks of the welding mask?
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Is other specific PPE supplied?
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Is PPE adequate and in good condition?
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Is there sufficient screening?
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Have CP7 and or CP47 gas safety checks been completed in compliance with the British compressed gas association code of practice?
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Is the burning gear fitted with flowback arrestors & check valves?
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Are the torch hoses in good condition?
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Are gas cylinders legibly marked as to their contents?
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Are all gas cylinders secured from tipping/falling, including spares or empties?
Workshop Equipment
Pillar Drill
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Is there a pillar drill
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Is the pillar drill fitted with an emergency stop?
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Are all moving parts sufficiently guarded?
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Is there a vice/clamp?
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Is the drill sufficiently stable?
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Are there sufficient warning signs?
Bench grinder
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Is there a bench grinder?
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Is it fitted with sufficient & effective guarding?
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Are there wheel dresses fitted?
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Is there rest and steady adjustment?
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Has it been adequately adjusted to minimise the risk of injury (less than 5mm gap)
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Is it sufficiently stabilised?
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Are there warning signs?
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Are operators trained in the use of abrasive wheels?
Band Saw
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Is there a bandsaw?
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Is the band saw set up relatively level and secured in place to prevent it from vibrating / moving around during use?
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Is the power cord for the band saw (including plug) free of breaks and/or other damage?
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Is the saw blade in use suitable for the material being cut? (see label)
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Is the saw blade in use suitable for the type of cut being made (ripping versus scroll cuts . . .)?
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Is the saw blade in use rated at the same (or greater) RPM’s as the band saw? (see labels)
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Is the saw blade in use free of chips, loose or missing teeth, warps, burn-marks, or other damage or deterioration?
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Are all pulley covers / access doors secured in the closed position to prevent accidental contact with the blade and / or nip points?
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Is the guide post adjusted as close as practicable to the material to be cut so as to minimize the exposure of the saw blade?
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Is the adjustable blade guard installed and positioned so as to cover the unused portion of the saw blade?
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Is the saw operator provided with and using all required personal protective equipment (e.g.: safety glasses, face shield, hearing protection, proper type and size of gloves . . .)?
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Is there a push stick available for the saw operator’s use (where applicable) to feed the material being cut to prevent their hands from getting too close to the saw blade?
Lathe
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Is there a lathe?
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Is the lathe guard in good condition?
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Do the stop buttons and lathe guard work correctly?
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Are there any fluid leaks / repair as required.
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Check head stock and associated equipment for damage / wear
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Check tail stock and associated equipment for damage / wear
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Check belts and pulleys for condition and correct tension.
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Check condition of cross slide and tool post.
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Check condition of slides on machine bed.
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Check control panel for damage.
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Check for excess arcing of contractors during operation.
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Check cleanliness of panel, clean as required.
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Check panel wiring for signs of heat or damage.
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Check condition of cables to all drive motors.
Inspection pit
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Is there an inspection pit in the workshop?
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Is the area around the pit restricted to only authorised staff?
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Is there suitable edge protection for when the pit is not in use?
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Is there a means to cover sections of the pit when in use with shorter vehicles?
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Is the floor area immediately around the pit suitably marked - i.e with chevrons?
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Is the floor around the pit suitably slip resistant?
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Is there adequate lighting in the pit
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Is pit lighting ATEX approved
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Are there any gas cylinders stored or in use near the pit?
Workshop Lifting Equipment
Vehicle Lift Table
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Is there a vehicle lift table?
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Is there a system for recording pre-use inspections?
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Is there a record of the last thorough examination report?
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Is there sufficient guards or interlocked controls to prevent accidental operation?
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Are there vehicle roll off guards or chocks in place?
- Yes
- No
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Is the lift marked to indicate not for personnel use?
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is the SWL clearly marked?
Crane
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Is there a crane in the depot?
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Is there a system for recording pre-use inspections?
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Is there a record of the last thorough examination report?
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Is the hook in good condition?
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Are the controls clearly marked?
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Do all the controls operate correctly?
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Is the SWL clearly identified?
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Has specific training been supplied?
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is there a notice of who has been trained?
Forklift truck
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Is there a FLT on site
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Is the forklift in good condition?
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Is there a system for recording pre-use inspections?
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Is there a record of the last thorough examination report?
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Is there a service/maintenance schedule/record?
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Is there a beacon and reversing alarm fitted?
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Is the SWL clearly identified?
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Is there sufficient all round visibility so far as is practicable?
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Has operator training been supplied?
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Is there a notice of who has been trained?
Lifting accessories
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Are there lifting accessories on site?
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Is there a schedule of lifting accessories detailing all items?
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Is there an effective way to quarantine items that do not have an in date thorough examination record?
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Are all items clearly marked with SWL?
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Is there a designated storage area for lifting accessories?
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Are all items correctly stored?
Workshop Electrical Safety
Mains Distribution Board
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Has a fixed wiring inspection been completed (within the last 5 years)?
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Are the cover/guards intact and do they close?
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Is the access to the DB clear from obstructions and combustibles?
110v; 240v & 430v sockets
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Are the power points intact?
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Are all power points working?
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Are all cable glands secure?
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Are the sockets free from overloading?
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Where applicable, is equipment fitted with interlocks?
Portable appliances - power tools etc.
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Are all plugs correctly fitted & in good condition (correctly terminated)?
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Are electrical items PAT tested?
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When was PAT testing last conducted?
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Are cables sufficiently insulated?
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Are all small appliance casings intact?
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Do all switches operate correctly?
Oil storage
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Is oil stored in drums inside the workshop?
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Are oil drums stored away from sources of ignition?
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Are all open drums stored on suitable spill pallets?
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Do all open drums have oil absorbent drum top mats in place?
Yard Inspection
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Is the yard being inspected?
Yard Area
Safety and Security
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Is the depot secure from trespass?
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Where applicable, are there sufficient warnings about razor wire?
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Is there sufficient pest control in place?
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Is vegetation managed?
Car parking area
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Is the carparking area suitably marked out?
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Is the area free from trip hazards?
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where applicable are sufficient reverse parking signs displayed?
Yard area house keeping
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Is the yard clean so far as practicable?
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Is there adequate segregation of ready for hire equipment from equipment awaiting inspection?
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Are there adequate traffic plans in place to segregate pedestrians and vehicles?
Wash down area
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Is the wash down area tidy?
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Are there sufficient PPE warning signs? e.g. Face shield must be worn?
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Is there a designated Eyewash station?
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is it within 10 seconds walk of work areas?
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Does the wash effluent pass through an interceptor?
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Has the interceptor been checked?
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When was the last recorded Interceptor inspection?
External Power Supply
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Does any external DB have a sufficient IP rating?
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Are all external sockets suitably IP rated?
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Are all external power sources intact?
Yard lighting
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Is there adequate lighting within the yard area?
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Does all the lighting work?
Refuelling area
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Is the Fox Group refuelling safety sign prominently displayed?
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Is there appropriate spill control equipment?
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Is there any evidence of fuel spills?
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Is AdBlue stored on site?
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Is the Adblue tank fully bunded?
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Where applicable are Adblue IBC containers covered to protect from direct sunlight?
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Does the electrical cupboard provide suitable IP protection?
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Is the fuel pump electrical cupboard secure?
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Can the supply be isolated?
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Are there above ground fuel tanks?
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Where applicable, are above ground fuel tanks secure to prevent unauthorised access?
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Are above ground tanks suitably bunded?
Oil storage and drainage
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Are there any external oil storage containers?
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Are all external oil storage containers secure?
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Are external oil storage containers suitably bunded?
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Is the yard drainage free from debris and silt?
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Are the surface water drains intercepted?
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Has the interceptor been checked?
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When was the last recorded Interceptor inspection?
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Where applicable does the Class 1 interceptor alarm work?
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Is there an Environmental Incident Response plan in place?
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Are there any environmental concerns?
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What are the concerns?
People & PPE
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Are personnel competencies and the provision of PPE to be inspected?
Personnel
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Do all staff know the chain of command to reporting safety concerns?
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Do people know how to report an injury or illness at work
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Do people know how to report a Near Miss
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Is there a general safety awareness culture within the depot?
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Please explain
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Are there any topics that need to be discussed in a toolbox talk?
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what need to be discussed?
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Are there any specific training needs?
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what training is required?
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Does anybody have any safety concerns?
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what are the concerns?
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Are all staff aware of who the First Aiders are?
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Do all relevant staff carry CSCS/CPCS or NPORS cards?
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Are machine operators competencies checked before being authorised to operate a machine?
PPE
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Is the provided PPE suitable for the task for which it is intended?
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Is PPE in good condition?
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Are there any shortfalls in PPE provided?
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Are all employees boots suitable (not Rigger)?
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Are overalls suitable for the task?
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Has the supplied PPE been signed for?
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Is PPE being utilised correctly?
Quarries/Landfill Sites
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Is the site a quarry or landfill?
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Is the quarry file up to date and available to view?
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Is the boundary fencing secure and suitable for the current operation?
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Are all lagoons sufficiently guarded and signage clearly displayed?
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Are rock traps/bunds in place and engineered to correct height, width and depth (as specified in quarry file)?
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Are there any overhead services in the work area?
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Are there GS6 goalposts erected and clear warnings/signage displayed?
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Are the location of overhead services instructed to all plant operators and visiting drivers upon induction?
Sign off completion
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This inspection has been completed by the undersigned, the answers and records provided are a true representation of the findings of the inspection
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Full name and Signature
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Date