Title Page

  • Company

  • Site

  • Site

  • Site

  • Name of Site

  • Site

  • Site

  • Inspection Undertaken By:

  • Date

  • Inspection No.

General Health and safety

  • Is there Heath and Safety Signage displayed at the site entrance?

  • Is the designated Fire Assembly Point notice prominently displayed?

  • Are there sufficient vehicle speed limit signs?

Visitor Safety

  • Are visitor safety procedures displayed?

  • Are all visitors required to sign in at the premises?

  • Is the visitor book GDPR compliant?

  • Are all contractors adequately controlled?

Depot Fire precautions

  • Is there a Fire risk assessment in place?

  • When was the Fire Risk assessment last reviewed?

  • Is there a Trained Fire Marshall on Site?

  • Who is the Fire Marshal?

  • When does their certificate expire?

  • Is there a second Fire Marshal?

  • Name

  • When does their certificate expire?

  • What arrangements have been made to arrange Training?

First Aid

  • Are there Trained First Aider(s) on Site?

  • who is the first first aider?

  • when does their certificate expire?

  • Is there a second first aider?

  • Name

  • When does their certificate expire?

  • What arrangements have been made to organise Training?

  • Does the Site have access to a Mental Health First Aider?

  • Who is the Mental Health First Aider?

  • Is there an AED within this location?

  • Is the AED operable?

  • Is the AED cabinet operable?

Gas safety

  • Does the office have gas heating?

  • Have "Gas Safe" safety inspections been completed?

  • was the last safety check within the last 12 months?

Asbestos

  • Does the building predate the year 2000?

  • Has an asbestos survey been conducted?

Main Office Inspection

  • Is the office being inspected?

Office

Main office fire safety

  • Are there adequate fire escape signs in place?

  • Are all fire routes clear of obstructions?

  • Are Emergency exit doors clearly marked and accessible?

  • Has a fire escape plan been identified and displayed?

  • Is there a fire alarm installed in the office building?

  • Are weekly alarm checks being completed/recorded?

  • Is there Emergency Lighting installed?

  • Has Periodic testing of emergency lighting been completed and recorded?

  • Is there the correct provision of fire extinguishers and appropriate usage signage?

  • Are all extinguishers fully charged?

  • When is the next extinguisher service due?

  • Is there a regular check of extinguisher placement being completed and recorded?

  • Has a Fire Drill been undertaken in the last year?

  • Has the Fire Drill been documented?

  • Date of Fire Drill?

Office Area First aid

  • Is there a notice of who the first aiders are?

  • Is there sufficient First aid provision to BS standard within the office area?

  • Is the first aid equipment in a prominent place?

  • Is there signage to direct persons to the first aid equipment?

  • Are the contents within date?

Office administration

  • H&S policy statement displayed?

  • is the displayed policy the current version?

  • Is the Employers liability insurance certificate displayed?

  • Is it for the current year?

  • Have DSE risk assessments been undertaken?

  • when was it last reviewed?

  • Health & Safety at Work Act poster displayed and completed as necessary?

  • Are emergency procedures and contact numbers displayed?

  • Is the Accident Report QR code prominently displayed?

  • Is the Near Miss Report QR code prominently displayed?

Main Office Housekeeping

  • Are work areas clean, and orderly?

  • Is the work area adequately illuminated?

  • is general house keeping up to standard?

  • Is all flooring free from trip hazards?

  • Are chairs in good mechanical condition (castors/springs)?

  • Are bookcases adequately secured?

  • Are all items properly stored on bookcases and cupboards etc i.e. not stored on top of units

  • Are stairwells clear - not cluttered?

  • Are stair treads in good condition?

  • Where applicable are handrails installed and in good condition?

  • Are stair treads in good condition?

  • Where applicable are handrails installed and in good condition?

Main Office Electrical Safety

  • Are all electrical outlets safe - not overloaded?

  • Are extension cords being used correctly? Not in place of permanent wiring?

  • Are all electrical cords and plugs in good condition and correctly terminated?

  • Are electrical items PAT tested?

  • When was PAT testing last conducted?

Main office Welfare Provision

  • Are toilets clean and in' good condition' inc décor

  • Is there hot and cold running water within the W/C's

  • Is there an adequate supply of toilet tissue and hand wash

  • Is there adequate means to dry your hands?

  • is there provision to store food safely?

  • Is there means of heating food?

  • Is there an adequate supply of drinking water

  • Are there washing facilities within kitchen area?

Workshop Inspection

  • Is the workshop being inspected?

Workshop

Workshop health and safety administration

  • H&S policy statement displayed?

  • is the displayed policy the current version?

  • Is the Employers liability insurance certificate displayed?

  • Is it for the current year?

  • Health & Safety at Work Act poster displayed and completed as necessary?

  • Is the Accident Report QR code prominently displayed?

  • Is the Near Miss Report QR code prominently displayed?

  • Is there a notice of who the first aiders are?

  • Is there sufficient First aid provision to BS standard within the office area?

  • Is the first aid equipment in a prominent place?

  • Is there signage to direct persons to the first aid equipment?

  • Are the contents within date?

Workshop House keeping

  • Are work areas clean, orderly not present undue hazard?

  • Is there sufficiently de-marked traffic/personnel separation?

  • Are work areas adequately illuminated?

  • Are all floors free from trip hazards so far as practicable?

  • Are floors dry - not slippery or suitable warnings in place?

  • Is there sufficient guarding on elevated storage areas?

  • Are the stores maintained in a tidy condition?

Workshop Office

Office administration

  • Have DSE risk assessments been undertaken?

  • when was it last reviewed?

Workshop Office Housekeeping

  • Are work areas clean, and orderly?

  • Is the work area adequately illuminated?

  • is general house keeping up to standard?

  • Is all flooring free from trip hazards?

  • Are chairs in good mechanical condition (castors/springs)?

  • Are bookcases adequately secured?

  • Are all items properly stored on bookcases and cupboards etc i.e. not stored on top of units

  • Are stairwells clear - not cluttered?

  • Are stair treads in good condition?

  • Where applicable are handrails installed and in good condition?

  • Are stair treads in good condition?

  • Where applicable are handrails installed and in good condition?

Workshop Office Electrical Safety

  • Are all electrical outlets safe - not overloaded?

  • Are extension cords being used correctly? Not in place of permanent wiring?

  • Are all electrical cords and plugs in good condition and correctly terminated?

  • Are electrical items PAT tested?

  • When was PAT testing last conducted?

Welfare Provision in workshop area

Toilets

  • Are toilets clean and in 'good condition' inc décor

  • Is there hot and cold running water within the W/C's?

  • Is there an adequate supply of toilet tissue and hand wash?

  • Is there adequate means to dry your hands?

Canteen

  • Is there means of heating food?

  • Is the area maintained to a suitable hygiene standard?

  • What condition is the furniture in?

  • what is wrong with the furniture?

General

  • Is there the correct provision of barrier cream, hand cleaner and restoration cream?

  • Are there drying facilities?

  • Are there sufficient lockers (1 per employee)?

Workshop First Aid

  • Is there sufficient First aid provision to BS standard within the workshop area?

  • Are the contents within date?

  • Is there a designated Eyewash station?

  • is it within 10 seconds walk of work areas?

Workshop fire safety

  • Is there a fire alarm installed within the workshop building/area?

  • Are weekly alarm checks being completed/recorded?

  • Is Emergency Lighting Installed in the Workshop?

  • Are periodic checks made to the emergency lighting and are these adequately recorded?

  • Are there adequate fire escape signs in place?

  • Are all fire routes clear of obstructions?

  • Are Emergency exit doors clearly marked and accessible?

  • Has a Fire Drill been undertaken in the last year?

  • Has the Fire Drill been documented?

  • Date of Fire Drill?

  • Is there the correct provision of fire extinguishers and appropriate usage signage?

  • Are all extinguishers fully charged?

  • Have fire extinguishers been serviced?

  • When is the next extinguisher service due?

  • Is there a regular check of extinguisher placement being completed and recorded?

  • Are all fire routes clear of obstructions?

  • Are all flammable materials stored in 'flame vault'?

  • Is the flame vault stored away from sources of ignition?

  • Is flammable waste placed in metal bins away from hot works areas?

  • Are all flammable materials i.e tyres, oils and waste either etc secured in a lockable container or stored more than 10mtrs from the fabric of the building?

  • Is the gas storage cage located a sufficient distance from the building/building openings in compliance with the relevant code of practice?

Workshop COSHH

  • Is equipment labelled correctly, and in the correct containers?

  • Are there sufficient MSDS data sheets and COSHH assessments in place?

  • Is there specific PPE for the handling of materials?

  • Is there sufficient COSHH signage?

Welding

  • Does Welding take place on site, either indoors or outdoors?

  • What intensity or frequency does welding occur?

  • Does the welding mask provide filtered air to the user?

  • Is there a system to record pre-use checks of the welding mask?

  • Is there adequate ventilation in compliance with CoSHH essentials Wl3?

  • Is there a record of thorough examination of LEV?

  • Does the welding mask provide filtered air to the user?

  • Is there a system to record pre-use checks of the welding mask?

  • Is other specific PPE supplied?

  • Is PPE adequate and in good condition?

  • Is there sufficient screening?

  • Have CP7 and or CP47 gas safety checks been completed in compliance with the British compressed gas association code of practice?

  • Is the burning gear fitted with flowback arrestors & check valves?

  • Are the torch hoses in good condition?

  • Are gas cylinders legibly marked as to their contents?

  • Are all gas cylinders secured from tipping/falling, including spares or empties?

Workshop Equipment

Pillar Drill

  • Is there a pillar drill

  • Is the pillar drill fitted with an emergency stop?

  • Are all moving parts sufficiently guarded?

  • Is there a vice/clamp?

  • Is the drill sufficiently stable?

  • Are there sufficient warning signs?

Bench grinder

  • Is there a bench grinder?

  • Is it fitted with sufficient & effective guarding?

  • Are there wheel dresses fitted?

  • Is there rest and steady adjustment?

  • Has it been adequately adjusted to minimise the risk of injury (less than 5mm gap)

  • Is it sufficiently stabilised?

  • Are there warning signs?

  • Are operators trained in the use of abrasive wheels?

Band Saw

  • Is there a bandsaw?

  • Is the band saw set up relatively level and secured in place to prevent it from vibrating / moving around during use?

  • Is the power cord for the band saw (including plug) free of breaks and/or other damage?

  • Is the saw blade in use suitable for the material being cut? (see label)

  • Is the saw blade in use suitable for the type of cut being made (ripping versus scroll cuts . . .)?

  • Is the saw blade in use rated at the same (or greater) RPM’s as the band saw? (see labels)

  • Is the saw blade in use free of chips, loose or missing teeth, warps, burn-marks, or other damage or deterioration?

  • Are all pulley covers / access doors secured in the closed position to prevent accidental contact with the blade and / or nip points?

  • Is the guide post adjusted as close as practicable to the material to be cut so as to minimize the exposure of the saw blade?

  • Is the adjustable blade guard installed and positioned so as to cover the unused portion of the saw blade?

  • Is the saw operator provided with and using all required personal protective equipment (e.g.: safety glasses, face shield, hearing protection, proper type and size of gloves . . .)?

  • Is there a push stick available for the saw operator’s use (where applicable) to feed the material being cut to prevent their hands from getting too close to the saw blade?

Lathe

  • Is there a lathe?

  • Is the lathe guard in good condition?

  • Do the stop buttons and lathe guard work correctly?

  • Are there any fluid leaks / repair as required.

  • Check head stock and associated equipment for damage / wear

  • Check tail stock and associated equipment for damage / wear

  • Check belts and pulleys for condition and correct tension.

  • Check condition of cross slide and tool post.

  • Check condition of slides on machine bed.

  • Check control panel for damage.

  • Check for excess arcing of contractors during operation.

  • Check cleanliness of panel, clean as required.

  • Check panel wiring for signs of heat or damage.

  • Check condition of cables to all drive motors.

Inspection pit

  • Is there an inspection pit in the workshop?

  • Is the area around the pit restricted to only authorised staff?

  • Is there suitable edge protection for when the pit is not in use?

  • Is there a means to cover sections of the pit when in use with shorter vehicles?

  • Is the floor area immediately around the pit suitably marked - i.e with chevrons?

  • Is the floor around the pit suitably slip resistant?

  • Is there adequate lighting in the pit

  • Is pit lighting ATEX approved

  • Are there any gas cylinders stored or in use near the pit?

Workshop Lifting Equipment

Vehicle Lift Table

  • Is there a vehicle lift table?

  • Is there a system for recording pre-use inspections?

  • Is there a record of the last thorough examination report?

  • Is there sufficient guards or interlocked controls to prevent accidental operation?

  • Are there vehicle roll off guards or chocks in place?

  • Is the lift marked to indicate not for personnel use?

  • is the SWL clearly marked?

Crane

  • Is there a crane in the depot?

  • Is there a system for recording pre-use inspections?

  • Is there a record of the last thorough examination report?

  • Is the hook in good condition?

  • Are the controls clearly marked?

  • Do all the controls operate correctly?

  • Is the SWL clearly identified?

  • Has specific training been supplied?

  • is there a notice of who has been trained?

Forklift truck

  • Is there a FLT on site

  • Is the forklift in good condition?

  • Is there a system for recording pre-use inspections?

  • Is there a record of the last thorough examination report?

  • Is there a service/maintenance schedule/record?

  • Is there a beacon and reversing alarm fitted?

  • Is the SWL clearly identified?

  • Is there sufficient all round visibility so far as is practicable?

  • Has operator training been supplied?

  • Is there a notice of who has been trained?

Lifting accessories

  • Are there lifting accessories on site?

  • Is there a schedule of lifting accessories detailing all items?

  • Is there an effective way to quarantine items that do not have an in date thorough examination record?

  • Are all items clearly marked with SWL?

  • Is there a designated storage area for lifting accessories?

  • Are all items correctly stored?

Workshop Electrical Safety

Mains Distribution Board

  • Has a fixed wiring inspection been completed (within the last 5 years)?

  • Are the cover/guards intact and do they close?

  • Is the access to the DB clear from obstructions and combustibles?

110v; 240v & 430v sockets

  • Are the power points intact?

  • Are all power points working?

  • Are all cable glands secure?

  • Are the sockets free from overloading?

  • Where applicable, is equipment fitted with interlocks?

Portable appliances - power tools etc.

  • Are all plugs correctly fitted & in good condition (correctly terminated)?

  • Are electrical items PAT tested?

  • When was PAT testing last conducted?

  • Are cables sufficiently insulated?

  • Are all small appliance casings intact?

  • Do all switches operate correctly?

Oil storage

  • Is oil stored in drums inside the workshop?

  • Are oil drums stored away from sources of ignition?

  • Are all open drums stored on suitable spill pallets?

  • Do all open drums have oil absorbent drum top mats in place?

Yard Inspection

  • Is the yard being inspected?

Yard Area

Safety and Security

  • Is the depot secure from trespass?

  • Where applicable, are there sufficient warnings about razor wire?

  • Is there sufficient pest control in place?

  • Is vegetation managed?

Car parking area

  • Is the carparking area suitably marked out?

  • Is the area free from trip hazards?

  • where applicable are sufficient reverse parking signs displayed?

Yard area house keeping

  • Is the yard clean so far as practicable?

  • Is there adequate segregation of ready for hire equipment from equipment awaiting inspection?

  • Are there adequate traffic plans in place to segregate pedestrians and vehicles?

Wash down area

  • Is the wash down area tidy?

  • Are there sufficient PPE warning signs? e.g. Face shield must be worn?

  • Is there a designated Eyewash station?

  • is it within 10 seconds walk of work areas?

  • Does the wash effluent pass through an interceptor?

  • Has the interceptor been checked?

  • When was the last recorded Interceptor inspection?

External Power Supply

  • Does any external DB have a sufficient IP rating?

  • Are all external sockets suitably IP rated?

  • Are all external power sources intact?

Yard lighting

  • Is there adequate lighting within the yard area?

  • Does all the lighting work?

Refuelling area

  • Is the Fox Group refuelling safety sign prominently displayed?

  • Is there appropriate spill control equipment?

  • Is there any evidence of fuel spills?

  • Is AdBlue stored on site?

  • Is the Adblue tank fully bunded?

  • Where applicable are Adblue IBC containers covered to protect from direct sunlight?

  • Does the electrical cupboard provide suitable IP protection?

  • Is the fuel pump electrical cupboard secure?

  • Can the supply be isolated?

  • Are there above ground fuel tanks?

  • Where applicable, are above ground fuel tanks secure to prevent unauthorised access?

  • Are above ground tanks suitably bunded?

Oil storage and drainage

  • Are there any external oil storage containers?

  • Are all external oil storage containers secure?

  • Are external oil storage containers suitably bunded?

  • Is the yard drainage free from debris and silt?

  • Are the surface water drains intercepted?

  • Has the interceptor been checked?

  • When was the last recorded Interceptor inspection?

  • Where applicable does the Class 1 interceptor alarm work?

  • Is there an Environmental Incident Response plan in place?

  • Are there any environmental concerns?

  • What are the concerns?

People & PPE

  • Are personnel competencies and the provision of PPE to be inspected?

Personnel

  • Do all staff know the chain of command to reporting safety concerns?

  • Do people know how to report an injury or illness at work

  • Do people know how to report a Near Miss

  • Is there a general safety awareness culture within the depot?

  • Please explain

  • Are there any topics that need to be discussed in a toolbox talk?

  • what need to be discussed?

  • Are there any specific training needs?

  • what training is required?

  • Does anybody have any safety concerns?

  • what are the concerns?

  • Are all staff aware of who the First Aiders are?

  • Do all relevant staff carry CSCS/CPCS or NPORS cards?

  • Are machine operators competencies checked before being authorised to operate a machine?

PPE

  • Is the provided PPE suitable for the task for which it is intended?

  • Is PPE in good condition?

  • Are there any shortfalls in PPE provided?

  • Are all employees boots suitable (not Rigger)?

  • Are overalls suitable for the task?

  • Has the supplied PPE been signed for?

  • Is PPE being utilised correctly?

Quarries/Landfill Sites

  • Is the site a quarry or landfill?

  • Is the quarry file up to date and available to view?

  • Is the boundary fencing secure and suitable for the current operation?

  • Are all lagoons sufficiently guarded and signage clearly displayed?

  • Are rock traps/bunds in place and engineered to correct height, width and depth (as specified in quarry file)?

  • Are there any overhead services in the work area?

  • Are there GS6 goalposts erected and clear warnings/signage displayed?

  • Are the location of overhead services instructed to all plant operators and visiting drivers upon induction?

Sign off completion

  • This inspection has been completed by the undersigned, the answers and records provided are a true representation of the findings of the inspection

  • Full name and Signature

  • Date

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