H&S Manager Site Audit Report (R1 2023)

• Document No.

• H&S Inspection

• Conducted on

  Date

• Report prepared by

• Project

• Principal Contractor

• Allma Site Manager / Supervisor

• Description of Current Works

• Overall R A G Rating

  Select Red Amber Green

  • Red
  • Amber
  • Green

Audit Information

• The assessor believes the information contained within this report to be accurate at the time of issue. The assessor does not accept responsibility for any consequences arising from the use of the information therein. This report is based on matters which were observed by or came to the attention of the assessor during the audit/inspection, and should not be relied on as an exhaustive record of all possible risks or hazards that may exist or potential improvements that can be made.
  Inspections are carried out unannounced. The Site Supervisor or a nominated representative should accompany the assessor during the audit. Auditing is a two way process, and the Site Supervisor will be given the opportunity to ask questions, provide feedback and fully discuss the auditors findings before the final reports is produced.
  
  Scoring System Guidance
  
  Excellent = Awarded where excellence is observed and the auditor is satisfied that there is little scope for improvement in a category to satisfy industry best practice or Client requirements
  
  Compliant = Awarded when the site is fully compliant in a category but where the potential exists for some minor improvement with regard to industry best practice or Client requirements
  
  Observation = Awarded where a condition is observed in a category which is unlikely to result in potential injury, harm or damage, and which may not necessarily require corrective action, but which could be enhanced to more effectively satisfy industry best practice or Client requirements
  
  Improvement Item = Awarded where a minor single item is observed in a category which requires corrective action, but which is unlikely to result in injury, harm or damage, or which falls below industry best practice or Client requirements.
  
  Minor Non-Conformance = Awarded where more than one minor item, or where a single more serious item is observed in a category which requires corrective action, which could result in injury, harm or damage, or which falls below industry best practice or Client requirements.
  
  Non-Conformance = Awarded where more than one non-conformance item is observed in any category, or where a significant breach of industry best practice or Client requirements is observed which could result in injury, harm or damage
  
  Not-Applicable = The category is awarded full compliance marks
  
  Overall Audit R A G Rating
  Green = Few action/improvement items
  Amber = Multiple action/improvement items, or a single Non-Conformance item in any category
  Red = Multiple action/improvement items; more than 3 minor non-conformance items, or more than one Non-Conformance category
  
  Confidentiality Statement
  In order to maintain the integrity and credibility of the monitoring & auditing process and to protect the involved parties, it is understood that the assessor or any other party will not divulge to any unauthorised persons, any information obtained during the audit or contained within this document unless legally obligated to do so.

Safe Systems of Work

• Are Method Statements & Risk Assessments etc. site specific & relevant to current works? Have Allma operatives been inducted in RAMS and have they signed & dated RAMS briefing register.

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Training & Competence

• Are current and valid training records available for Allma personnel on site/ (CSCS/CPCS/NPORS, Face Fit, Abrasive Wheels, CAT/Genny etc.)

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Communication & Information

• Is the daily "sign in/out" register accurately completed? Are briefing and tool box talk records up to date?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Working Practices

• Are satisfactory working practices/methods being carried out by Allma personnel?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Work Area

• Are Allma work areas suitable for works being carried out - suitable access/egress, clear work area, separation from other trades, satisfactory lighting levels, surface conditions, weather protection

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are Allma work areas suitably segregated from other trades/persons to prevent unauthorised entry into the work area?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are suitable protective arrangements present in Allma work areas - manhole covers, protective caps on setting out pins/vertical rebar etc.?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Housekeeping

• Is Allma housekeeping, cable management & material storage in good order to prevent slip/trip/strike hazards, build up of waste etc. Are Allma waste materials being regularly removed to skip?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

PPE/RPE

• Are Allma operatives wearing suitable PPE/RPE for task(s) being carried out?

  Select Yes No

  • Yes
  • No

• PPE/RPE Non-Compliance

  Select Safety Helmet Safety Footwear Hi-Vis Clothing Protective Clothing Hand Protection/Gloves Eye Protection Hearing Protection Respiratory Protection Fall Restraint Protection Incorrect Type of PPE/RPE for Task

  • Safety Helmet
  • Safety Footwear
  • Hi-Vis Clothing
  • Protective Clothing
  • Hand Protection/Gloves
  • Eye Protection
  • Hearing Protection
  • Respiratory Protection
  • Fall Restraint Protection
  • Incorrect Type of PPE/RPE for Task

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Noise

• Are noise hazards applicable to this audit?

  Yes

  No

• Have noise hazards been identified & where required, are suitable controls in place for noise hazards?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Where required, has a noise exclusion zone been established (c/w physical barriers and warning signage)

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Where required are persons carrying out noisy works and/or within the hearing protection zone wearing suitable hearing protection?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• undefined

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Vibration

• Are vibration hazards applicable to this audit?

  Yes

  No

• Have vibration hazards been identified & where required, are suitable controls in place for vibration hazards?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are any hand held vibrating tools/equipment visually in good order. Are bits/discs/accessories (drill bits, abrasive wheeled discs etc.) visually sharp/in good order?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are persons using vibrating tools/equipment aware of the maximum permitted "trigger time" for the item(s) being used, and control measures to be implemented (i.e. job rotation, anti-vibration gloves etc.)

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are records of individual vibration exposure being completed and maintained?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Respiratory Hazards/Dusts

• Are respiratory/dust hazards applicable to this audit?

  Yes

  No

• Have respiratory hazards been identified & where required are suitable controls in place for respiratory hazards?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Where required, has an exclusion zone been established (c/w physical barriers and warning signage) to prevent unauthorised access into hazardous areas?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are power cutting/drilling tools fitted with on tool LEV / Water fed dust suppression equipment?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Hot Works

• Are hot works applicable to this audit?

  Yes

  No

• Has a hot work permit been issued for the current works?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is the work area suitable for hot works (good housekeeping, no flammable items, arrangements to control spread of sparks/heat transfer etc?)

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is suitable fire fighting equipment present. Is the equipment inspection date current, and is it visibly in good condition?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

COSHH

• Are COSHH assessments in place for relevant materials / substances being used on site and operatives inducted in assessments.

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are COSHH materials/substances being used & stored correctly?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Manual Handling

• Have manual handling activities been identified and are suitable manual handling controls in place?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Do Allma operatives have suitable training/information to carry out manual handling tasks?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are manual handling aids/equipment available on site? (forklift, pallet lifter, trolley, kerb lifter etc.).

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Plant, Tools & Equipment

• Is this item applicable to the audit?

  Yes

  No

• Does the user/operator have the relevant training qualifications (where required) for the plant/equipment?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is the correct plant/equipment/tools being used for the task?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is the plant/equipment visually in good order, no visible defects, have current test/inspection/calibration certification etc.

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are necessary operator/user checks completed and recorded?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Excavations - Planning & Commencement

• Is this item applicable to this audit?

  Yes

  No

• Are current Utility/Service provider drawings/information etc. available for reference? Has a ground survey in compliance with HSG HSG47 (incl. CAT/Genny scan etc.) been carried out to locate any underground services?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are operatives CAT & Genny training records and CAT & Genny calibration records (from within the previous 12 months available for reference?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Have located services been clearly marked? Have located services been exposed by hand digging? Are exposed services adequately supported (where required) Are Excavators working within 0.5 metres of “live” or potentially “live” services?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Has a permit to dig/break ground been completed for the current works?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Excavations - Security & Access

• Is this item applicable to the audit

  Yes

  No

• Are robust barriers in place to prevent falls of persons or materials into the excavation?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is there suitable means of access/egress to/from the excavation? (steps, ramps, secure ladders etc)? Are access ladders set on a firm base, firmly secured to prevent slipping and do they extend at least 1 metre above the landing area?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Excavations - Formwork & Support

• Is this item applicable to the audit?

  Yes

  No

• Are safe methods of installation/removal of support work in place?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Do trenches 1.5 meters deep or greater (unless made entirely of stable rock) have a protective system fitted (Temporary frameworks/supports, protective cage, trench box(es) etc.) to protect workers? Do trench boxes/supports stand a min. 1 metre proud of the excavation? Are trench boxes being forward as work progresses?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is support work being regularly checked/maintained for stability/security, signs of overstress, damage, defects etc.?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Excavations - Works

• Is this item applicable to the audit?

  Yes

  No

• Does excavation benching comply with the maximum allowable slopes, and allowable dimensions/ configurations for the soil type/s being excavated?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are soil/material storage bunds in good order? Are excavation spoil heaps a minimum of 1 metre away from the excavation?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are excavators/dumpers/rollers etc. being operated in a responsible manner?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are excavators working a minimum of 0.5 metres away from “live” or potentially “live” services?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are plant operations/movements & vehicle reversing manoeuvres being controlled by a banksman (where appropriate)?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Excavations - Inspections

• Is this item applicable to the audit

  Yes

  No

• Where the potential exists for unhealthy atmospheres or natural gases to be present (asphyxiation and/or explosive hazards) has atmospheric testing been carried out before work commences and is atmospheric monitoring being carried out as work progresses. Is atmospheric monitoring equipment in operational condition and are calibration records (from within the previous 12 months) available for reference?.

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are excavation inspections being completed prior to each shift, after any event likely to affect the strength and stability of the excavation or any part of it? (i.e. after piling, inclement weather, exceptionally dry conditions or frost, and where there has been a collapse or alteration? Are inspection records in site file and up to date?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Lifting Operations Using Excavator

• Is this item applicable to the audit?

  Yes

  No

• Are the excavator and lifting accessories LOLER inspection records available and in date?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is the load weight within safe working load capacity of the excavator and lifting accessories?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are the correct lifting accessories being used?. Are the lifting accessories connected to a suitable anchor point on the excavator and suitably attached to the load?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Confined Spaces

• Is this item applicable to the audit?

  Yes

  No

• Has a permit to work been issued for the confined space works?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is an emergency rescue plan in place? Is suitable emergency rescue equipment (tripod, winch, full body harness, lifeline etc.) & atmospheric monitoring equipment available and are the inspection/calibration records available & up to date? Is a "Top Man" in place and are suitable communication arrangements agreed?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Has the space been adequately ventilated? Has atmospheric monitoring been carried out for a minimum of 5 minutes before entry? Is atmospheric monitoring being carried out throughout the works?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Concrete Works

• Is this item applicable to the audit?

  Yes

  No

• Has a suitably secure prefabrication area been set up?. Does the formwork and/or mesh installation present any trip/fall hazards?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Is the concrete pump located on a firm level base and at a secure position, as close to the work area as practically achievable?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are the operatives wearing suitable protective clothing & PPE to prevent skin/eye contact with wet concrete?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are satisfactory concrete spreading, vibrating & levelling working practices being followed?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Paving / Kerbing Works

• Is this item applicable to the audit?

  Yes

  No

• Are suitable paving/kerbing material supply, loading & storage arrangements in place

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are mechanical aids available for lifting/positioning slabs/kerbs?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are satisfactory paving/kerbing work practices being followed?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Brick/Block Works

• Is this item applicable to the audit?

  Yes

  No

• Has a suitably secure mortar mixing area been set up?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are suitable brick/block/mortar material supply, loading & storage arrangements in place?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are satisfactory trowel trade work practices being followed?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Traffic Management

• Is this item applicable to the audit?

  Yes

  No

• Is a suitable Traffic Management Plan in place?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are traffic management arrangements installed as per the plan (traffic control, signage, barriers, lighting etc.)

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Are suitable pedestrian routes in place & maintained?

  Safe Condition

  Action Required

  Unsafe Condition

  Not Applicable

• Rating

  Select Excellent Compliant Observation Improvement Item Minor Non-Conformance Non-Conformance Not Applicable

  • Excellent
  • Compliant
  • Observation
  • Improvement Item
  • Minor Non-Conformance
  • Non-Conformance
  • Not Applicable

Principal Contractor

• Covid -19 - are suitable Covid-19 controls in place on site? (social distancing, hygiene & cleaning, travel routes etc?)

  Yes

  Observation

  Action Required

  N/A

• Welfare - Are site welfare arrangements satisfactory. Suitable numbers chairs/tables. Drinking water on site. Means of preparing & heating food/drinks. Suitable number of toilets & hand washing facilities. Warm water for hand washing. Provision of consumables (toilet roll, hand towels, soaps etc.). Facilities clean & tidy. Rubbish bins. Smoking area

  Yes

  Observation

  Action Required

  N/A

• First Aid - Is there suitable numbers of first aid trained persons on site. Is the first aid box accessible.

  Yes

  Observation

  Action Required

  N/A

• Fire Safety - Are suitable fire safety arrangements in place?

  Yes

  Observation

  Action Required

  N/A

• Traffic Management - Are suitable traffic management arrangements in place by the PC. (segregated pedestrian and vehicle routes of travel etc.)

  Yes

  Observation

  Action Required

  N/A

• Security - Are suitable security/segregation arrangements in place by the PC to prevent other trades/visitors/plant/vehicles etc. entering/encroaching Allma work areas?

  Yes

  Observation

  Action Required

  N/A

• Site Conditions - Are site access/egress routes, lighting levels, general housekeeping etc. in Allma work areas in satisfactory condition?

  Yes

  Observation

  Action Required

  N/A

Audit Summary

• Auditor Comments/Observations/Summary

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• Audit RAG Rating

  Red

  Amber

  Green