H&SFOR66 - Fleet Audit

• Conducted on

  Date

• HSE Representative

• Fleet Representative

Is there a complete and in date vehicle register covering the following?

• Company fleet

  Yes

  No

  N/A

• Pool vehicles

  Yes

  No

  N/A

• Hire vehicles

  Yes

  No

  N/A

• Field Services (F.S) engineers

  Yes

  No

  N/A

• ECO engineers

  Yes

  No

  N/A

• Event Bus

  Yes

  No

  N/A

• Mobile Hub

  Yes

  No

  N/A

MOT & Servicing

• Are all MOT's for company vehicles up to date, recorded and available?

  Yes

  No

  N/A

• Are all advisories completed on MOT's?

  Yes

  No

  N/A

• Is all servicing for company vehicles up to date, recorded and available?

  Yes

  No

  N/A

• Are all reported vehicles issues rectified within a timely manner?

  Yes

  No

  N/A

Authorised Drivers - are authorised drivers lists in place and in date for the following areas?

• Pool vehicles

  Yes

  No

  N/A

• Company fleet

  Yes

  No

  N/A

• F.S engineer vehicles

  Yes

  No

  N/A

• ECO engineer vehicles

  Yes

  No

  N/A

• Grey fleet - this included license and insurance checks

  Yes

  No

  N/A

• Mobile Hub

  Yes

  No

  N/A

• Event Bus - (specialist licence)

  Yes

  No

  N/A

Training

• Check that all employees booking Pool cars have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

• Check that all employees provided with company cars have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

• Check that all employees using grey fleet have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

• Check that all F.S employees provided with vans have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

• Check that all ECO employees provided with vans have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

• Check that all employees using the mobile hub have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

• Check that all employees using the double decker bus have completed driving awareness eLearning (within 12 months) - compare booking report against eLearning report

  Yes

  No

  N/A

Environment

• Are spill kits (and in date) available to all company vehicles?

  Yes

  No

  N/A

• Are vehicles purchased considering low emissions and good fuel consumption?

  Yes

  No

  N/A

Policy - present, in date and in use

• Is there a policy in place for reporting incidents?

  Yes

  No

  N/A

• Is there a policy in place for reporting near misses?

  Yes

  No

  N/A

• Is there a policy in place for breakdowns?

  Yes

  No

  N/A

• Is there a policy in place for faults?

  Yes

  No

  N/A

• Is there a policy in place for theft/ vandalism?

  Yes

  No

  N/A

• Is there a policy in place for tracking and following up on speed?

  Yes

  No

  N/A

• Is there a policy in place for grey fleet?

  Yes

  No

  N/A

• Is there a policy in place for using company vehicles?

  Yes

  No

  N/A

• Is there a policy in place for vehicle spills?

  Yes

  No

  N/A

Monitoring

• Is the driving for work risk assessment (RA) issued to employees and in date?

  Yes

  No

  N/A

• Are all actions on RA completed?

  Yes

  No

  N/A

• Are driving hours tracked and monitored to ensure below advised limits?

  Yes

  No

  N/A

• Is the racking checked (and recorded)?

  Yes

  No

  N/A

• Are vehicle checks carried out daily prior to each use? Check on system

  Yes

  No

  N/A

• Are any highlighted issues, dealt with and rectified in a timely manner?

  Yes

  No

  N/A

Insurance - check insurances are in place and in date for the following?

• Mobile shop -retail

  Yes

  No

  N/A

• Bus - marketing

  Yes

  No

  N/A

• Grey fleet

  Yes

  No

  N/A

• Company vehicles

  Yes

  No

  N/A

• Engineer vans - ECO and F.S

  Yes

  No

  N/A

• Hire vehicles

  Yes

  No

  N/A

• Pool vehicles

  Yes

  No

  N/A

Vehicle Checks

• Vehicle checked

• Is the racking in place?

  Yes

  No

  N/A

• Is the racking suitable and sufficient for role?

  Yes

  No

  N/A

• Are "no smoking" signs present on vehicles?

  Yes

  No

  N/A

• Are "speed limit signs" present on vehicles?

  Yes

  No

  N/A

• Are "no tools" kept over night signs on vehicles?

  Yes

  No

  N/A

• Are "hazardous load" or "compressed gas" signs on vehicles?

  Yes

  No

  N/A

• Are Dashcams in place or available and in working order?

  Yes

  No

  N/A
Add vehicle

• Vehicle checked

• Is the racking in place?

  Yes

  No

  N/A

• Is the racking suitable and sufficient for role?

  Yes

  No

  N/A

• Are "no smoking" signs present on vehicles?

  Yes

  No

  N/A

• Are "speed limit signs" present on vehicles?

  Yes

  No

  N/A

• Are "no tools" kept over night signs on vehicles?

  Yes

  No

  N/A

• Are "hazardous load" or "compressed gas" signs on vehicles?

  Yes

  No

  N/A

• Are Dashcams in place or available and in working order?

  Yes

  No

  N/A

Vehicle checks

• Vehicle checked

• Are "no smoking" signs present on vehicles?

  Yes

  No

  N/A

• Are "speed limit signs" present on vehicles?

  Yes

  No

  N/A

• Are vehicle checks carried out prior to each use? Check booked register against checks carried out

  Yes

  No

  N/A
Add vehicle

• Vehicle checked

• Are "no smoking" signs present on vehicles?

  Yes

  No

  N/A

• Are "speed limit signs" present on vehicles?

  Yes

  No

  N/A

• Are vehicle checks carried out prior to each use? Check booked register against checks carried out

  Yes

  No

  N/A