HB-HSEQ-F-046-B - Contract Administration Quality Objectives & Targets Audit Checklist

• HB-HSEQ-F-046-B

• Project Name

• Job Number

• Client / Site

• Conducted on

  Date

• Prepared by

• Add signature

  Sign
• Location
  Address

• Personnel

• Introductory Comments and Observations;

PRE CONSTRUCTION

• Has a Financial review of client been undertaken?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Handover Sheet completed?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• BA/ DA Reviewed; with DA Matrix completed?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Principal Project Requirements reviewed and risks identified

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Quality of Scope of Works/ invitation to tender.

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are trade reviews being completed?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are Council Permits and Approvals in place?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Design coordination meetings being held?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Safety in Design Register up to date?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Has a Dilapidation Report been completed prior to commencing on site?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Has project pre start meeting been undertaken; all items closed out prior to commencing?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Date Due

  Date

CONSTRUCTION

• Are Invoice approvals in FileNet maintained at a reasonable level

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are the correct Subcontracts being used, and in place prior to commencing?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are Progress Claim Payments up to date?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are Registers being maintained:

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Notice of Delay/ EOT

  Satisfactory

  Needs Improvement

  Not Applicable

• Variations (Contract)

  Satisfactory

  Needs Improvement

  Not Applicable

• Variations (Subcontractors)

  Satisfactory

  Needs Improvement

  Not Applicable

• Corrective Actions (incl. Quality Items)

  Satisfactory

  Needs Improvement

  Not Applicable

• RFI

  Satisfactory

  Needs Improvement

  Not Applicable

• Drawing

  Satisfactory

  Needs Improvement

  Not Applicable

• Contact List

  Satisfactory

  Needs Improvement

  Not Applicable

• Concrete

  Satisfactory

  Needs Improvement

  Not Applicable

• Reinforcing

  Satisfactory

  Needs Improvement

  Not Applicable

• Project Performance (HSEQ Stats)

  Satisfactory

  Needs Improvement

  Not Applicable

• Trade Letting

  Satisfactory

  Needs Improvement

  Not Applicable

• Are detailed Meeting Minutes being maintained:

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Design Coordination

  Satisfactory

  Needs Improvement

  Not Applicable

• PCG/ Site Meeting

  Satisfactory

  Needs Improvement

  Not Applicable

• Subcontractor Coordination

  Satisfactory

  Needs Improvement

  Not Applicable

• Monthly Project Safety

  Satisfactory

  Needs Improvement

  Not Applicable

• Are Budgets entered and Forecast Notes up to date?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are ITP’s being implemented?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are progressive construction photos being taken?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Is there balance for on-site marketing material on Workplace Relations and Freedom of Association?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are the Site Induction Records maintained in a secure locked cabinet or scanned and destroyed?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Does the site induction script include freedom of association information?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Is there a site management representative present for the duration of site inductions?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Date Due

  Date

PRACTICAL COMPLETION AND DEFECTS

• Is a defect procedure in place?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are defects being closed out progressively?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Are Form 16’s and Warranties obtained progressively?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Certificate of Classification issued?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Status of O+M Manuals and As Builts

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Has Practical Completion Certificate been issued?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Have Subcontractor accounts been finalised and Deeds of Release obtained?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Release Subcontract retentions as required

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Date Due

  Date

PROJECT FINALIZATION

• Receipt of Certificate of Final Completion?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Has BG been released?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Project files archived?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Has Project Close Out meeting and Report been completed?

  Satisfactory

  Needs Improvement

  Corrective Action Required

  Not Applicable

• Date Due

  Date