HCC : Offsite : Provider Annual Audit Form

• Prepared by

• Conducted on

  Date

• Enter the name of the offsite provider...

• Audit Title

• Enter the site being visited...

• Client / Site

• The report was completed with the assistance of the following venue staff...

• Personnel

• The venue would like to receive a copy of the report...

• Venue e-mail address

General Safety

• Is a Health and Safety Law poster displayed in a prominent location?

  Yes

  No

  N/A

• Is a copy of the providers Public Liability Insurance available to view? And, ideally displayed in a public locale?

  Yes

  No

  N/A

• Is a copy of the providers Employees Liability Insurance available to view?

  Yes

  No

  N/A

• Risk assessments, or room checks, are completed at least annually?

  Yes

  No

  N/A

• The action plan has been checked, and is updated to reflect progress.

• All high risk action points have been completed?

• Housekeeping around the site is generally good?

  Yes

  No

  N/A

• Pedestrian and vehicular traffic are segregated, as far as is practicable, on approach to the site entrance?

  Yes

  No

  N/A

• Was the site built before or after 1990?

  Before 1990

  After 1990

• Has an asbestos survey been completed?

  Yes

  No

  N/A

• Is the asbestos survey available to view?

  Yes

  No

  N/A

• Where asbestos is present, is it being monitored quarterly?

  Yes

  No

  N/A

Safeguarding

• The provider has confirmed that all their staff are CRB checked?

  Yes

  No

  N/A

• The Single Central Record was available to view?

  Yes

  No

  N/A

• The provider has a nominated Child Protection Officer, and knows who to contact in the school in relation to child protection matters?

  Yes

  No

  N/A

• Non attendance is reported on the day?

  Yes

  No

  N/A

• Access to the site is controlled?

  Yes

  No

  N/A

First Aid

• Trained first aid support is available on site?

  Yes

  No

  N/A

• There are adequate first aid receptacles located throughout the site?

  Yes

  No

  N/A

• First aid receptacles are checked on a regular basis (and at least quarterly)?

  Yes

  No

  N/A

• The venue has an accident book?

  Yes

  No

  N/A

• The venue reports accidents to the LEA or HSE as required, and has a ready supply of report forms.

  Yes

  No

  N/A

Fire Precautions

• The site has a fire risk assessment, that has been reviewed within the past year?

  Yes

  No

  N/A

• All high risk actions from the fire risk assessment have been completed?

  Yes

  No

  N/A

• There is sufficient provision of fire fighting equipment (i.e. at least one water extinguisher per 200 sq meters or floor)?

  Yes

  No

  N/A

• Fire action notices are provided at relevant locations?

  Yes

  No

  N/A

Water Hygiene

• The venue has a regime in place to check the hygiene of hot water cylinders (by at least quarterly temperature monitoring)?

  Yes

  No

  N/A

• The site uses potable (tanked) cold water?

• Potable water used for...

  Drinking

  Non-drinking Only

• All outlets are marked as non-drinking water?

  Yes

  No

  N/A

• A flushing regime is in place that covers periods of non use (Christmas, Easter, Summer), and also if the source tank goes above temperature?

  Yes

  No

  N/A

• Water temperatures from the source tank are monitored at least monthly?

  Yes

  No

  N/A

• The source tank is checked for cleanliness / bacteria by a competent person at least every six months?

  Yes

  No

  N/A

Electrical Safety

• Portable appliances are PAT checked on a regular basis?

  Yes

  No

  N/A

• Portable appliances seen are generally in good condition?

  Yes

  No

  N/A

• Fixed electrical systems are checked every five years?

  Yes

  No

  N/A

• Woodworking, kitchen, or metalworking equipment is used?

• Workshop machinery is checked annually by a competent person?

  Yes

  No

  N/A

• Workshop machinery is subject to at least quarterly recorded checks?

  Yes

  No

  N/A

• Gas appliances are inspected annually by a competent person?

  Yes

  No

  N/A

• LEV testing is competed every 14 months by a competent person?

  Yes

  No

  N/A

Offsite Activities & Trips

• The venue co-ordinates it's trips and visits through one person/system?

  Yes

  No

  N/A

• Parents are informed of visits taking place, and written consent obtained?

  Yes

  No

  N/A

• The provider is aware of the need to inform the school of any offsite visits, and knows who to report them to.

  Yes

  No

  N/A

• The kind of activities being completed are generally...

  Low Risk

  Medium Risk

  High Risk

• What kind of activities take place?

• Risk assessments for any high risk activities have been seen?

  Yes

  No

  N/A

• The working are for these activities has been specifically checked, and is suitable?

  Yes

  No

  N/A

• Does manual handling form part of the activities planned?

• Have manual handling risk assessments been completed?

  Yes

  No

  N/A

• Does working at height form part of the activities planned?

• Has a working at height risk assessment been completed?

  Yes

  No

  N/A

• The provider is aware of any special educational needs or medical needs that pupils may have?

  Yes

  No

  N/A

Declaration

• A tour of the venue was completed?

  Yes

  No

  N/A

• Please confirm all areas were viewed...

• A tour of the venue should be competed to provide reassurance that the area of work is safe. A follow up visit should be arranged within 14 days.

• This content of this audit was discussed with venue staff?

  Yes

  No

  N/A