Health and Safety & Environment Quick Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Previous audit actions

• Has the previous audit been reviewed

  Yes

  No

  N/A

• Have previous audit actions been completed to a satisfactory standard

  Yes

  No

  N/A

Documentation

• Are PFS statutory documents current and displayed in a prominent place? <br>¨ PFS EL Insurance Certificate <br>¨ H&S Law poster <br>¨ Wincanton Policy statement

  Yes

  No

  N/A

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  Media

• PFS notice boards up to date and include relevant site information?

  Yes

  No

  N/A

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  Media

• Is the companies smoking, whistleblowing and disciplinary & grievance procedures displayed in a prominent place?

  Yes

  No

  N/A

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  Media

• Are all Colleagues/Visitors in the depot signing in to site, wearing the appropriate PPE & safety footwear?

  Yes

  No

  N/A

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  Media

• Is the Accident Report Book in its location?

  Yes

  No

  N/A

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  Media

• Are there any completed forms in the accident book?

  Yes

  No

  N/A

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  Media

• Review last reportable accident for evidence of implementation of remedial action?

  Yes

  No

  N/A

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  Media

• Are Near Miss forms available?

  Yes

  No

  N/A

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  Media

• Are Near Misses investigated and findings communicated to colleagues?

  Yes

  No

  N/A

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  Media

• Discuss with colleagues roll out of recent SSOW documentation and feedback comments in comments section. Check personnel files for evidence of signed SSOW?

  Yes

  No

  N/A

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  Media

• Quarterly H&S reviews are carried out and evidence of meeting minutes?

  Yes

  No

  N/A

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  Media

House Keeping

• Are all slips and trips, hazards in the VMU dealt with?

  Yes

  No

  N/A

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  Media

• Are the floors clean tidy and swept. Clear of spills, oil and grease?

  Yes

  No

  N/A

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  Media

• Are tools and equipment which are not in use stored correctly and not introducing other hazards?

  Yes

  No

  N/A

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  Media

• Are spill kits and or soak up granules of sufficient levels and available to use?

  Yes

  No

  N/A

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  Media

• Are walkways both internally and externally clear, free of trip hazards, trailing cables, tools and equipment etc?

  Yes

  No

  N/A

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  Media

• Are cleaning standards to agreed specification and schedule in areas maintained by contract cleaners?

  Yes

  No

  N/A

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  Media

Welfare Facilities

• Are canteen areas kept to hygiene standards including microwave, fridge and sink etc?

  Yes

  No

  N/A

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  Media

• Are bins emptied?

  Yes

  No

  N/A

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  Media

• There is no offensive material displayed?

  Yes

  No

  N/A

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  Media

• Are welfare facilities clean and tidy including showers?

  Yes

  No

  N/A

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  Media

• Is hand soap and barrier cream available and to sufficient levels?

  Yes

  No

  N/A

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  Media

• Are toiletries readily available?

  Yes

  No

  N/A

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  Media

• Are hand driers or towels available?

  Yes

  No

  N/A

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  Media

• Personal lockers and wash facilities are fit for purpose?

  Yes

  No

  N/A

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  Media

• Is the locker room tidy?

  Yes

  No

  N/A

• Add media

  Media

VMU

• Are all waste bins emptied?

  Yes

  No

  N/A

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  Media

• VMU team members, VMU contractors and VMU visitors are all wearing the appropriate personal protective equipment or clothing?

  Yes

  No

  N/A

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  Media

• Are colleagues adequately segregated from vehicles when entering / exiting the building? (i.e barrier or separate doorway).

  Yes

  No

  N/A

• Add media

  Media

• Permits to work are issued as required to contractors working in the VMU?

  Yes

  No

  N/A

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  Media

• Any building / equipment defects, including lighting, are reported and actioned using the Other than Road Vehicles Defect Book

  Yes

  No

  N/A

• Add media

  Media

• Are maintenance pit floors and access clear and tidy?

  Yes

  No

  N/A

• Add media

  Media

• All chemicals stored correctly e.g no sprays / paints left unattended on workshop floor?

  Yes

  No

  N/A

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  Media

• All gas cylinders ( oxygen, acetylene, argon ) have pressure regulators, flash back arresters ( if required ) and pipe work that are fit for purpose?

  Yes

  No

  N/A

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  Media

• All oxygen acetylene equipment weekly inspections performed and filed?

  Yes

  No

  N/A

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  Media

• All oxygen acetylene and mig welding equipment are serviced within the CP7 and GN7 inspection period?

  Yes

  No

  N/A

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  Media

• Welding screens are available and in good condition. Staff and contractors are using eye protection and ear defenders where necessary and these are in good working order?

  Yes

  No

  N/A

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  Media

• Abrasive wheels show no sign of visible damage or excess wear, rests are correctly adjusted and guards are fitted and in good condition?

  Yes

  No

  N/A

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  Media

• All pillar drills are fitted with guards and chuck key is available?

  Yes

  No

  N/A

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  Media

• All air lines are fit for purpose and tyre inflation gauge has at least 3 metres of air line attached?

  Yes

  No

  N/A

• Add media

  Media

• The brake tester is currently calibrated and is working and defect free?

  Yes

  No

  N/A

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  Media

• Axle stands show no visible signs of damage and pin is permanently attached by chain. Pit jacks show no signs of leakage or visible damage?

  Yes

  No

  N/A

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  Media

• Is lifting equipment i.e axle stands, trolley jacks displaying a current in date certification?

  Yes

  No

  N/A

• Add media

  Media

• Is access equipment being used correctly?

  Yes

  No

  N/A

• Add media

  Media

• Has the monthly access equipment inspection been performed?

  Yes

  No

  N/A

• Add media

  Media

• Is electrical equipment in good condition and within the PAT test date? ( annually office / canteen, 6 monthly for VMU including 110v, 240v and 3 phase 415v equipment )

  Yes

  No

  N/A

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  Media

• Has the daily pre shift inspection been performed on FLT? ( fork lift truck )

  Yes

  No

  N/A

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  Media

• Are doors locked and keys removed from all vehicles being worked on or not in use (inc. Forklifts, vans and shunt vehicles)?

  Yes

  No

  N/A

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  Media

• Are keys for the above vehicles retained in a secure location?

  Yes

  No

  N/A

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  Media

• Have service vans been subject to documented pre-use checks? (check a min of 2 vans) <br>

  Yes

  No

  N/A

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  Media

VMU loading and bay procedures

• Are open VMU roller doors protected by safety chains and signage to prevent unauthorised entry?

  Yes

  No

  N/A

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  Media

• Are VMU bay chains and signage in place to prevent unauthorised access?

  Yes

  No

  N/A

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  Media

• Are chains / barriers in place around vehicle lifts to prevent unauthorised access under raised vehicles / trailers?

  Yes

  No

  N/A

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  Media

• Are open pits protected by barriers?

  Yes

  No

  N/A

• Add media

  Media

• Are chains / barriers in place around brake tester rollers to prevent unauthorised access?

  Yes

  No

  N/A

• Add media

  Media

• Are axle stands in use where vehicles/trailers are raised?

  Yes

  No

  N/A

• Add media

  Media

Office

• Is the presentation, aesthetics and house keeping maintained to an acceptable standard?

  Yes

  No

  N/A

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  Media

• Are personnel routes clear of obstructions and trip hazards?

  Yes

  No

  N/A

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  Media

• Is the adequate lighting with no defects?

  Yes

  No

  N/A

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  Media

• Are desk areas tidy?

  Yes

  No

  N/A

• Add media

  Media

• Are VDU assessments in place and all actions acted upon?

  Yes

  No

  N/A

• Add media

  Media

Yard areas

• Is external and internal PFS signage current clear and visible?

  Yes

  No

  N/A

• Add media

  Media

• All vehicles / trailers and vor'd tractors / trailers parked in a designated or appropriate area ( not blocking walkways, fire equipment, fire assembly points or obstructing yard activities ) and are locked off where required, with VOR boards fitted?

  Yes

  No

  N/A

• Add media

  Media

• Tyres, pallets, skips and combustible materials are stored correctly and a minimum of 6 metres from the exterior facia of the workshop?

  Yes

  No

  N/A

• Add media

  Media

• Are compressed cylinders stored 3 metres from the building and segregated by 3 metres ( fuel gases - oxygen & argon / empty full )

  Yes

  No

  N/A

• Add media

  Media

• Is gas bottle cage locked signage in place for compressed gas bottles and flammable gases, no naked flames?

  Yes

  No

  N/A

• Add media

  Media

• Do waste skips require emptying?

  Yes

  No

  N/A

• Add media

  Media

• Is access to waste skips clear?

  Yes

  No

  N/A

• Add media

  Media

• Are batteries stored correctly and in the appropriate bins?

  Yes

  No

  N/A

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  Media

• Are oil tank levels appropriate?

  Yes

  No

  N/A

• Add media

  Media

• Are the correct Coshh labels fitted to oil tanks or drums?

  Yes

  No

  N/A

• Add media

  Media

Stores area

• Are isles clear of obstructions and stock items?

  Yes

  No

  N/A

• Add media

  Media

• Are there items protruding from racking?

  Yes

  No

  N/A

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  Media

• Is racking in good order with no signs of overloading or distortion?

  Yes

  No

  N/A

• Add media

  Media

• Are heavier items stored at lower levels?

  Yes

  No

  N/A

• Add media

  Media

• Is a Coshh cupboard available with signage in place and doors locked?

  Yes

  No

  N/A

• Add media

  Media

First aid

• Are all first aid kits and eye wash available in the correct areas?

  Yes

  No

  N/A

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  Media

• Are first aid administrators names displayed at each first aid station?

  Yes

  No

  N/A

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  Media

• Has the monthly inspection been performed and filed away?

  Yes

  No

  N/A

Fire

• Are all fire exits and routes in the VMU workshop are clear and not blocked?

  Yes

  No

  N/A

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  Media

• All fire extinguishers in place?

  Yes

  No

  N/A

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  Media

• Are all break glass call points clear of obstructions?

  Yes

  No

  N/A

• Add media

  Media

• Has the monthly fire equipment inspection been performed?

  Yes

  No

  N/A

• Add media

  Media

Additional Comments / Observations.

• Report discussed with

• Add signature

  Sign

• Name of senior Manager carrying out the audit

• Add signature

  Sign

• Senior managers overall rating. 1 good 3 average 5 requires immediate support from senior management.