Health, safety, environmental and quality audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Previous Auditing

• Is there evidence of previous auditing on site? (E.g. Weekly checks sheets, external auditing)

  Yes

  No

  N/A

• Have actions from previous audits been carried out within the timescale given?

  Yes

  No

  N/A

• Are records of previous audits kept on file and hard copies?

  Yes

  No

  N/A

Policy

• Is there a copy of the Health and Safety policy available on site?

  Yes

  No

  N/A

• Is the Health and Safety statement displayed prominently on the notice boards?

  Yes

  No

  N/A

• Is the Health and safety at work poster complete with up to date information and displayed prominently?

  Yes

  No

  N/A

• Is there an organisation plan on site, detailing Health and Safety responsibilities of key members of staff?

  Yes

  No

  N/A

• Have members of staff who have Health and Safety responsibilities fully aware of these? Are they competent? Has training been given? Has this been recorded?

  Yes

  No

  N/A

Asbestos Procedure

• Are there Asbestos Containing Materials (ACM) present on site? (If no move onto next section)

  Yes

  No

  N/A

• If so, has a survey been completed and is a copy of the Asbestos register on site?

  Yes

  No

  N/A

• Have affected staff received Asbestos awareness training? Are copies of certificates held on site?

  Yes

  No

  N/A

• Have checks been carried out by a competent contractor within timescales defined in the Asbestos management plan?

  Yes

  No

  N/A

• Have routine visual checks been carried out as per the asbestos management plan? Have these been recorded?

  Yes

  No

  N/A

• What information is provided to subcontractors planning work on site?

  Yes

  No

  N/A

• Has any ACM been removed from site? If so have copies of licenses and transfer notes been provided by the contractor to prove competence and correct disposal?

  Yes

  No

  N/A

Accident / Incident Procedure

• Is there a reporting procedure in place to ensure all accidents/incidents are reported to site management immediately?

  Yes

  No

  N/A

• Have all accidents / incidents reported been thoroughly investigated and timely actions taken to prevent re-occurrence?

  Yes

  No

  N/A

• Where an accident has the potential to become RIDDOR reportable, has the site designated somebody to monitor absence and report to the HSE?

  Yes

  No

  N/A

• Choose two random accidents from the last three months, can the completed paperwork be found quickly and efficiently? Have the actions required been completed and signed off?

  Yes

  No

  N/A

Risk Assessment

• Is there a scheme of generic risk assessments available on site? How often are they reviewed? Have they been reviewed in the last year?

  Yes

  No

  N/A

• How are these made specific to the task? (Eg: Site Specific Risk Assessment, Point of Work Assessment)

  Yes

  No

  N/A

• How are tasks outside the normal scope of works managed? (Eg: Specific Risk Assessment, Method Statements etc)

  Yes

  No

  N/A

• Choose two random tasks that are ongoing, ask for Risk Assessments and Specific Assessments is it sufficient? Are control measures listed in place?

  Yes

  No

  N/A

• Is there a Permit to Work system in use for hazardous work such as hot work, confined spaces etc?

  Yes

  No

  N/A

Lone Working

• Do employees on site work lone work at any time?

  Yes

  No

  N/A

• If so, is there a lone working procedure and Risk Assessment in place?

  Yes

  No

  N/A

• Is there a suitable system in place for contacting lone workers (eg: phone call every 30 minutes etc)

  Yes

  No

  N/A

• Is there a system in place for checking the suitability of lone workers? (Eg: existing health problems)

  Yes

  No

  N/A

Management of Subcontractors

• Identify the process of managing subcontractors works, from planning to completion is this suitable and efficient?

  Yes

  No

  N/A

• Are subcontractor Risk Assessments and method statements reviewed prior to works commencing? Is there a set criteria that must be achieved? Is the person responsible for reviewing these competent to do so?

  Yes

  No

  N/A

• Is the process whereby site rules and site information can be provided to subcontractor employees?(eg: site induction, toolbox talks)

  Yes

  No

  N/A

• Are audits, spot checks or safety inspections carried out on subcontractors works? If so are they recorded sufficiently?

  Yes

  No

  N/A

• Where subcontractor works and our own are likely to interface is there a procedure in place to ensure communication between all parties? (Eg: regular meetings, on site discussions etc)

  Yes

  No

  N/A

COSHH

• Is there a list of chemicals being used/held on site?

  Yes

  No

  N/A

• Are there completed COSHH assessments available for all chemicals on the list?

  Yes

  No

  N/A

• Have these assessments been communicated to the workforce? Is the procedure for this sufficient?

  Yes

  No

  N/A

• How is COSHH awareness promoted on site? Is the level of information sufficient? (Eg: training, posters, leaflets)

  Yes

  No

  N/A

• Is there occupational health arrangement in place? (Eg: per employment screening, medicals etc)

  Yes

  No

  N/A

• Choose an ongoing task where a chemical is in use, ask to see the COSHH assessment, check the correct PPE is being worn, ask the user some basic questions about the chemical they are using. Was this sufficient?

  Yes

  No

  N/A

Training and Competence

• Have all staff been inducted?

  Yes

  No

  N/A

• Is there a training matrix on site? Has gap analysis been carried out and training issues addressed?

  Yes

  No

  N/A

• Are there minimum training and certification requirements set out for each job role?

  Yes

  No

  N/A

• Does the site employ anyone under the age of 18? If so has a Young Person's Risk Assessment been carried out?

  Yes

  No

  N/A

• How does the site management team ensure that safety information and training is provided to all members of the workforce? (Eg: safety briefings, toolbox talk etc)

  Yes

  No

  N/A

• Choose two random employees, compare a copy of their job description with their current qualifications, training and experience. Are they competent? Are any training needs identified on the training matrix?

  Yes

  No

  N/A

Plant, Equipment and Maintenance

• Is there an asset register in place on site? Is it up to date? And does it list required inspection dates?

  Yes

  No

  N/A

• Are daily visual checks being completed? Is there a programme of written inspections being carried out and recorded?

  Yes

  No

  N/A

• Are employees using access equipment for work at height (scaffold, razor decks etc) competent in use? (Eg: PASMA trained when erecting and dismantling scaffold)

  Yes

  No

  N/A

• Are harnesses, lanyards and man safe systems in use? If so, have they been inspected and are users trained and competent?

  Yes

  No

  N/A

• Are there ladders in use on site? If so, are they only used for a short duration work and subject to a routine inspection?

  Yes

  No

  N/A

• Are items of plant and equipment stored in line with the manufacturers' recommendations?

  Yes

  No

  N/A

• Are all electrical items PAT tested?

  Yes

  No

  N/A

• Are all items of plant and equipment with accessible moving parts fitted with suitable guards?

  Yes

  No

  N/A

• Is there a system in place to control the issue of plant and equipment to prevent unauthorised use? (Eg: a sign out sheet)

  Yes

  No

  N/A

• Are regimes for statutory inspections managed effectively? (Eg: 6 monthly inspections on lifts) Are records kept on file and hard copy?

  Yes

  No

  N/A

• Choose two item of plant and equipment, are they listed on the asset register? Are they in good condition? Consider storage, how it's used, maintenance schedule, training required for its use etc.

  Yes

  No

  N/A

Noise and Vibration

• Is there a noise and / or vibration procedure on site?

  Yes

  No

  N/A

• Does noise and vibration form part of the Risk Assessment process?

  Yes

  No

  N/A

• Where noise is above the legal limits, is there a procedure in place to eliminate, reduce it and protect employees?

  Yes

  No

  N/A

• Where vibration is present, is there a procedure in place to prevent employees exceeding the maximum daily exposure limit and inform them of the 'trigger times' for the equipment?

  Yes

  No

  N/A

Personal Protective Equipment

• Does the site have mandatory PPE requirement?

  Yes

  No

  N/A

• Is PPE readily available? (Eg: kept in stock)

  Yes

  No

  N/A

• How is the issue of PPE recorded? Is it sufficient?

  Yes

  No

  N/A

• Have any safety briefings, toolbox talks etc been delivered on the use of PPE and its maintenance?

  Yes

  No

  N/A

Fire Safety and First Aid

• Is there a fire evacuation plan in place? Has a fire drill been carried out? What was the date of the last drill and alarm test?

  Yes

  No

  N/A

• Is there a fire risk assessment on site? Has it been reviewed regularly?

  Yes

  No

  N/A

• Are there suitable means to alert people in the event of fire? (Eg: speaker system, alarm system, visual alarm for people with hearing difficulties)

  Yes

  No

  N/A

• Are fire extinguishers available? Have they been inspected in the last year? Are they suitably positioned and the correct type for the area and its contents?

  Yes

  No

  N/A

• Do fire exits lead to a place of safety? Consider lighting, space etc

  Yes

  No

  N/A

• Are fire doors to the correct specification?

  Yes

  No

  N/A

• Are fire exit direction signs correctly positioned, lit and easy to understand / follow?

  Yes

  No

  N/A

• Are there trained fire marshals / wardens? Are they sufficient in number for the amount of people in site?

  Yes

  No

  N/A

• Are there sufficient first aiders available on site?

  Yes

  No

  N/A

• Are there sufficient first aid boxes and eye wash stations and are they kept stocked?

  Yes

  No

  N/A

• Is there a suitable system available for getting first aid assistance when required?

  Yes

  No

  N/A

General Site Safety

• Possible slips, trips and falls hazards?

  Yes

  No

  N/A

• Work at height?

  Yes

  No

  N/A

• Electrical issues?

  Yes

  No

  N/A

• Man handling issues?

  Yes

  No

  N/A

• Traffic management?

  Yes

  No

  N/A

• Display screen equipment?

  Yes

  No

  N/A

Environment

• Does the site have a current environmental policy, is it displayed on notice board?

  Yes

  No

  N/A

• Have all relevant staff received Environmental Awareness training?

  Yes

  No

  N/A

• Are any chemicals in use dangerous to the environment? If so are control measures in place?

  Yes

  No

  N/A

• Are all stored chemicals on drip trays or bundled to 110% capacity?

  Yes

  No

  N/A

• Do COSHH assessments clearly state what environmental controls are required in event of a spill and are these COSHH assessments kept near the chemical stores?

  Yes

  No

  N/A

• Are there spill kits readily available?

  Yes

  No

  N/A

• Is there a procedure in place to prevent spillages entering the drains or watercourses? Have all spillages been reported and investigated thoroughly?

  Yes

  No

  N/A

Quality

• Is the up to date Quality policy displayed on the notice boards?

  Yes

  No

  N/A

• Have all employees received Quality awareness training?

  Yes

  No

  N/A

• Is there evidence of quality checks being carried out during and after works?

  Yes

  No

  N/A

• Are materials being stored in line with the manufacturers' guidelines?

  Yes

  No

  N/A

• Is a suitable system in place for communicating quality requirements to subcontractors?

  Yes

  No

  N/A

• Are standardised forms in use the most current version?

  Yes

  No

  N/A

• Are all items of monitoring equipment calibrated and have a certificate of calibration dated within the last year?

  Yes

  No

  N/A

• Are Quality issues discussed at site meetings? Are the minutes available?

  Yes

  No

  N/A

• Have all non-conformance raised, been closed out with suitable actions in place to prevent re-occurence?

  Yes

  No

  N/A

• Has the site team put in place a process to achieve targets and objectives set for quality performance? Is there a sufficient process for discussing process and performance on site?

  Yes

  No

  N/A