Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Preliminary
Designated substances (check if present)
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Acrylonitrile
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Arsenic
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Asbestos
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Benzene
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Coke oven emissions
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Ethylene oxide
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Isocyanates
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Lead
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Mercury
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Silica
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Vinyl Chloride
Other
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Joint Health and Safety Committee
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Worker Health & Safety Representative
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Piecework/ Bonus work
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Shift work
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Noise
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Recent Organization Chart available
Section 1
1. Health and Safety Policy Statement
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1.1 The employer's health and safety policy contains the following
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1.1(a) Employer commitment A statement of commitment to preventing occupational illness and injury in the workplace. Demonstrates the employer‘s dedication to the elimination of workplace injury and illness. Legislation: Ontario Occupational Health & Safety Act (OHSA) and Regulations.
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1.1(b) Employer responsibility A statement of responsibility to implement and maintain a safe and healthy work environment.
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1.1(c) Supervisor responsibility A statement of responsibility to ensure that safe and healthy work conditions are maintained in his/her assigned work area.
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1.1(d) Worker responsibility A statement of responsibility to work in accordance with legislated standards and employer Safe Work Procedures/Practices.
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1.1(e) Dated The posted copy is dated within a 12 month- period.
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1.1(f) Signed The posted copy is signed by the most senior management person on site.
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1.1(g) Posted Posted in a high traffic area (worker entrance, near time clock, bulletin board, site trailers/vehicles) Accessible to all workers.
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1.2 Workplace Violence and Harassment Policy The Employer must have a signed and dated Workplace Violence and Harassment policy that is reviewed annually. May be incorporated into the Health and Safety Policy. The Policy must be posted and be accessible to all workers. Legislation: Ontario Occupational Health & Safety Act (OHSA) section 32.0.1 (2) The policy or policies shall be in written form and shall be posted at a conspicuous place in the workplace. 2009.
Section 2
2. Health and Safety Responsibilities
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2.1 The employer has established health and safety responsibilities and performance accountabilities:
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2.1(a) Management responsibilities Measurable responsibilities are defined for Management to ensure the performance of the following activities: Workplace inspections Information sessions (safety talks, staff meetings, tail gate meetings) Incident investigations Worker training Correcting substandard acts or conditions Commending worker and supervisor health and safety performance Appoint competent supervision Responsibilities include section 25 & 26 of the OHSA Involving and engaging management with health and safety responsibilities is vital in achieving a healthy and safe operation. Legislation: Ontario Occupational Health & Safety Act (OHSA) section 25 &26.
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2.1 (b) Management accountabilities Performance Evaluation: System must be formalized Measures each responsibility defined for 2.1(a). Performed at least annually. Recognizes and commends accomplishments and contributions. Identifies opportunities for improvement. Reinforces the employer‘s expectation that all managers maintain a healthy and safe operation.
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2.1(c) Supervisor responsibilities Measurable responsibilities are defined for Supervisors to ensure the performance of the following activities: Workplace inspections Information sessions (safety talks, staff meetings, tail gate meetings) Incident investigations Worker training Correcting substandard acts or conditions Commending worker health and safety performance Responsibilities include section 27 of the OHSA Involving and engaging supervisors with health and safety responsibilities is vital in achieving a healthy and safe operation. Establishes a standard for the supervisors that describes what they are expected to do, and how it should be done. Legislation: Ontario Occupational Health & Safety Act (OHSA) section 27.
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2.1 (d) Supervisor accountabilities Performance Evaluation System must be formalized Measures each responsibility as defined in 2.1(c). Performed at least annually. Recognizes and commends accomplishments and contributions. Identifies opportunities for improvement. Reinforces the employer‘s expectation that all supervisors maintain a healthy and safe operation.
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2.1(e) Worker and Supplied Labour responsibilities Health and safety rules specific to the workplace. Responsibilities include section 28 of the OHSA Establishes a standard for workers that describes what they are expected to do, and how it should be done. Contributes to the internal responsibility system Legislation: Ontario Occupational Health & Safety Act (OHSA) section 28.
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2.1 (f) Worker and Supplied Labour accountabilities System must be formalized Progressive discipline process. Workers understand the consequences of health and safety violations. Workers are likely to comply with their health and safety responsibilities if violations are corrected in a consistent manner. Legislation: OHSA Section 28(1)(a).
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2.1(g) Contractor responsibilities Responsibilities include: Ensure health and safety of workers. Provide qualified workers for work performed. Ensure all work performed in accordance with governing legislation/regulation/industry standards. The employer must ensure the communication of: Health and safety rules specific to the workplace. Emergency response procedures. Reinforces the employer‘s commitment to provide and maintain a healthy and safe operation by enforcing the same health and safety standards for everyone performing work in the workplace. Legislation: OHSA Section 23.
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2.1 (h) Contractor accountabilities Performance accountability: Formal system (e.g. performance rating system, contract incentives, removal from the workplace, audits, inspections etc.) Communicated to all contractor workers Consequences of unsafe behavior, policy or procedure violation. Reinforces the employer‘s commitment to provide and maintain a healthy and safe operation by enforcing the same health and safety standards for everyone performing work in the workplace. Workers are likely to comply with their health and safety responsibilities if violations are corrected in a consistent manner.
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2.1(i) Visitor responsibilities Responsibilities include: Escorted Use of personal protective equipment Remain in designated areas Report injury/illness suffered during the visit Communication to all visitors. Reinforces the employer‘s commitment to provide and maintain a healthy and safe operation.
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2.2 The employer has designated an individual, who has the knowledge and experience to co-ordinate the worksite health and safety activities:
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2.2(a) The employer has assigned an individual to coordinate the health and safety activities. This individual can be a manager, supervisor, or worker There is a written description, for this individual, outlining specific activities to co-ordinate the health and safety program. Demonstrates the employer‘s commitment to health and safety. Designating a coordinator improves the likelihood that the health and safety program will be sustained.
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2.2(b) The individual is experienced and trained. The individual must have industry experience and knowledge in the following fields: Applicable safety legislation Incident investigation and Workplace inspections or Certification Training To be a successful coordinator and a resource, the individual requires credibility with workers that can be gained by possessing knowledge in the operation and the health and safety field.
Section 3
3. Posted Health and Safety Materials
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3.1 The employer has the following documents conspicuously posted and/or available at the workplace:
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3.1(a) Occupational Health and Safety Act In a high traffic area (worker entrance, near time clock, bulletin board) Accessible to all workers Make readily available to employees, in printed or electronic form, a copy of the regulations that apply to the workplace. Legislation: Post, in the workplace, a copy of this Act and any explanatory material prepared by the Ministry, both in English and the majority language of the workplace, outlining the rights, responsibilities and duties of workers OHSA Section 25 (2)(i).
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3.1(b) Appropriate Regulation(s) In a high traffic area (worker entrance, near time clock, bulletin board) Accessible to all workers Make readily available to employees, in printed or electronic form, a copy of the regulations that apply to the workplace. Legislation: OHSA Section 25 (2)(i).
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3.1(c) WHMIS Regulation In a high traffic area (worker entrance, near time clock, bulletin board) Accessible to all workers. Make readily available to employees, in printed or electronic form, a copy of the regulations that apply to the workplace. Legislation: OHSA Section 25 (2)(i).
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3.1(d) Material Safety Data Sheets (MSDS) Inventory is current (no more than 3 years old) and MSDS are available for all controlled products in the workplace. Accessible to all workers Legislation: A copy of the most recent version of the inventory and of every unexpired material safety data sheet …(a) made available by the employer in the workplace in such a manner as to allow examination by the workers. OHSA Section 38(1).
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3.1(e) Designated Substance Regulation In a high traffic area (worker entrance, near time clock, bulletin board) Accessible to all workers. Make readily available to employees, in printed or electronic form, a copy of the regulations that apply to the workplace.
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3.1(f) Occupational Health and Safety explanatory materials Guide to the Occupational Health and Safety Act. In a high traffic area (worker entrance, near time clock, bulletin board) Accessible to all workers. Legislation: OHSA Section 25(2)(i).
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3.1(g) Form 82 – In Case of Injury At Work First aid station(s) In a high traffic area (worker entrance, near time clock, bulletin board) Legislation A first aid station shall contain, the WSIB poster known as Form 82 Regulation 1101 Section 1(1)(b)(i) Every employer shall at all times keep posted in other conspicuous places … the WSIB poster known as Form 82 Regulation 1101 Section 3.
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3.1(h) First Aid Regulation 1101 Available at the first aid station(s). Ensure that each first aid station is adequately supplied to render first aid treatment.
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3.1 (I) Emergency Services and Numbers Posted at primary telephones throughout the facility including the office area. Emergency Numbers include: 911 (if available) or fire police ambulance Ministry of Labour Ministry of Environment Utilities and Internal contact numbers. A quick response to emergencies can eliminate or reduce loss.
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3.1 (j) Reports The employer posts the following reports in a conspicuous and accessible workplace location: Workplace health and safety inspections JHSC Meeting Minutes Health and safety assessments/surveys Ministry of Labour Orders Reinforces the employer‘s commitment to providing and maintaining a healthy and safe operation. Communicates health and safety updates and issues resolutions. Improves awareness and communication. Legislation: Advise workers of the results of a report respecting occupational health and safety. OHSA Section 25(2)(m). Where an inspector makes an order in writing or issues a report of his or her inspection… a copy or copies of it {must} be posted in a conspicuous place or places at the workplace OHSA Section 57(10)(a).
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3.1(k) Other Available as applicable to the worksite(s) activities. Traffic Control Transportation of Dangerous Goods Make readily available to employees, in printed or electronic form, a copy of the regulations that apply to the workplace.
Section 4
4. Health and Safety Standards & Procedures
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4.1 The employer has identified health and safety hazards, implemented controls for those hazards and where required developed safe operating procedures.
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4.1(a) Identify all health and safety hazards associated with worker activities and the work environment List the activities performed by workers. Identify health and safety hazards posed by the activities and the work environment (physical, biological, chemical, musculoskeletal, psychosocial, and safety hazards) Implement a review process. Make workers aware of the hazards associated with the work and/or workplace. Optimum protection of people, equipment, material and environment. Legislation: Acquaint a worker or a person in authority over a worker with any hazard in the work Take every precaution reasonable in the circumstances for the protection of a worker OHSA Section 25(2)(d) & (h).
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4.1(b) Rate each hazard for loss potential and implement health and safety hazard controls. Rate hazards for loss potential. Various loss potential rating methods exist and are acceptable if the employer can demonstrate the validity of their rating method to the Evaluator. Identify controls in place for the health and safety hazards identified. Consider controls according to the following priority: Elimination, Substitution Engineering controls Administrative controls PPE Provide workers with the knowledge and tools available to perform work safely. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. Take every precaution reasonable in the circumstances for the protection of a worker OHSA Section 25(2)(d) & (h), 27
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4.1(c) Develop and implement safe operating procedures/safe work instructions for every activity rated as a major hazard. Develop a step-by-step description for each activity rated as a major hazard. Include health and safety controls at each step. Inform and instruct all workers exposed to a major hazard of the safe operating procedures/safe work instructions. Instructs the people performing the activities how to avoid exposure to hazards. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. Take every precaution reasonable in the circumstances for the protection of a worker OHSA Section 25(2)(a) & (h).
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4.2 The employer has developed and implemented standards and procedures for:
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4.2(a) Injury / illness reporting Defines injury/illness When to report an injury/illness (time frames) How to report (form) Who should be notified (internal & external sources) What treatment will be provided (first aid, professional health care, etc) Recording requirements Follow-up contacts. Allows the employer to implement corrective action to eliminate potential for other injuries.
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4.2(b) Hazards reporting Defines hazardous condition/act When to report (time frames) How to report (form) Who should be notified (supervisor, JHSC, Worker Health and Safety Representative) Hazards are rated for loss potential. What actions will be initiated, by whom and when (time frames) Follow-up on any actions/responses. Involving and empowering workers promotes workplace health and safety initiatives, resulting in the reduction of workplace hazards. Legislation: Report to his or her employer or supervisor … The existence of any hazard of which he or she knows. OHSA: Section 28(1)(d) Take every precaution reasonable in the circumstances for the protection of a worker OHSA: Section 25(2)(h), 27(2)(c).
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4.2(c) Emergency Response Identify potential emergencies and the appropriate responses such as: Fire Power failure Gas leak Chemical spill Weather conditions Violence Medical emergencies Fall arrest/high angle rescue Entrapment Motor Vehicle Incidents Floor plan of the workplace Exit route for all workers. Worker assembly point(s). Worker training requirements. Assign responsibilities such as: Contacting the emergency response unit(s). Accounting for workers (head count). Greeting the emergency response unit(s). Authorizing workplace re-entry. Effective response to emergency situations will minimize losses.
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4.2(d) Emergency Equipment Identify all emergency equipment such as: Fire extinguishers/hoses Fire suppression system Emergency lighting Eye wash stations Deluge showers Fire exits Any other emergency equipment appropriate to the workplace. (self-contained breathing apparatuses, spill response kits etc.) Review process to ensure that Correct selection of equipment. Adequate number of equipment. Appropriate location of equipment. Training requirements for emergency equipment users. Checks, inspections, replacement and/or calibration requirements. Immediate and appropriate response to an emergency will minimize losses. Legislation: Fire Protection and Prevention Act, 1997, Fire Code O. Reg. 213/07.
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4.2(e) Refusal to work Define when a worker has the right to refuse work. Identify who is notified and may become involved (internal/external). Explain the step-by-step process that must be followed. Provides the workplace parties with the opportunity to constructively resolve workplace health and safety concerns. Legislation: Workers have the right to refuse work that may endanger them or other workers. OHSA Section 43.
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4.2(f) Control of Hazardous Energy (Lock out) Provide a definition. Develop equipment/process specific procedures Who can perform When to perform How to perform What to do when: Multiple workers Shift change Live work or partial lockout Reporting (permit system, tagging, etc) Audit plan. Procedures posted at applicable locations. (workstation) Worker training and assessment requirements. Adequate supply of energy isolating devices. Workers are less likely to suffer injury/illness when the employer has developed, implemented and enforces standard methods of performing work activities. Legislation: Industrial Regulation 851 Section 42, 75 & 76.
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4.2(g) Confined space Provide a definition. Develop a written program specific to the employer‘s confined space(s) that includes: A Method to recognize each confined space A Method for assessing the hazards A Method for development of entry plans Training Permit system Written entry plans include: Duties Coordination On site rescue procedures Rescue equipment and methods of communication Clothing and PPE Isolation of energy and control of materials movement Attendants Means of entering and exiting Atmospheric testing Procedures for working in the presence of explosive or flammable substances Ventilation and purging Workers are less likely to suffer injury/illness when the employer has developed, implemented and enforces standard methods of performing work activities. Legislation: Confined Spaces Regulation 632/05 Industrial Regulation 851 Section 119.1 – 119.20 Construction Regulation 231/91 Section 221.1-221.19 Health Care and Residential Facilities Regulation 67/93 Section 43.1-43.19.
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4.2(h) Hot work Who can perform Personnel required Protective measures to be applied Personal protective equipment Follow-up with work performed Recording/Reporting (Permit system) Emergency measures Worker training requirements Workers are less likely to suffer injury/illness or cause damage when the employer has developed, implemented and enforces standard methods of performing work activities.
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4.2(i) Procurement and change management of equipment, materials and processes. Establish a policy and procedure governing: Procurement of equipment and material, and Changes to process and equipment. Include consideration of appropriate legislation and health and safety standards. The employer: Includes health and safety requirements in the purchasing specifications Conducts a hazard assessment and develops safe operating procedure, and Conducts a health and safety review before first use involving at least: JHSC or Worker Health and Safety Representative Management and Operator(s). Addressing hazards at the purchasing stage will prevent workplace injury and illness. A process for early and continuous involvement into any change reduces the likelihood of any health and safety concerns. Legislation: Regulations for Industrial Establishments s.7 – ―pre-start health and safety reviews‖
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4.2(j) Personal Protective Equipment (PPE) What is required What is acceptable Who must wear what (include exceptions if any apply) When must it be worn (include exceptions if any apply) Standards for fit, inspection, maintenance and replacement. Worker training requirements When workers understand the need for protecting themselves they are likely to apply such protection, reducing likelihood of suffering a work related injury or illness. Legislation: An employer shall ensure that equipment, materials, and protective devices are provided to workers, are maintained in good condition, and are used as prescribed. OHSA section 25 (1)(a)(b)(d) A worker required to wear or use any protective clothing, equipment or device shall be instructed and trained Industrial Regulation 851 Section 79.
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4.2(k) Non-routine work Pre-work meeting to review the activities of the work for hazards If hazards are identified then implement controls that may include Safe Operating Procedures. Gaining knowledge through planning can diminish the risk(s) associated with unfamiliar work Legislation: acquaint a worker or a person in authority over a worker with any hazard in the work take every precaution reasonable in the circumstances for the protection of a worker OHSA Section 25(2)(d) & (h).
Section 5
5. Health and Safety Representative / Committee
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5.1 The workplace health and safety representative has been selected and is functioning as follows:
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5.1(a) Selection Define the selection process. To ensure legislated compliance, as well as to invite and empower workers to participate in the health and safety program. OHSA: Section 8(1) A health and safety representative is required at a project or workplace where the number of workers regularly exceeds five and is less than twenty. Section 8(5) The selection of the health and safety representative shall be made by workers who do not exercise managerial functions and who will be represented by the health and safety representative in the workplace or where there is a trade union(s) representing such workers, by the trade union(s).
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5.1(b) Recommendations to employer A process for submission of written recommendations should explain: Why submit? Who can submit? Who to submit it to? What can be submitted? When should it be submitted? How is it to be submitted? Legislation: A health and safety representative has the power to make recommendations to the employer. OHSA Section 8(10) An employer who receives written recommendations from a health and safety representative shall respond in writing within twenty-one days. OHSA Section 8(12).
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5.2 The workplace joint health and safety committee has been selected and functioning as follows:
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5.2 (a) Composition Define: The number of committee members representing workers. The number of committee members representing the employer. Providing equal representation demonstrates to the workforce that their contribution is valuable and welcomed. OHSA: Section 9(6), (7) & (12) Committee shall consist of: at least two members, for a workplace where less than 50 workers are employed. at least four members, for a workplace where fifty or more workers are employed. at least half the members shall be workers employed at the workplace who do not exercise managerial functions. at least one member of the committee representing the employer and at least one member representing workers are certified members.
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5.2 (b) Selection Define: The selection and replacement process for committee members The selection and replacement process for certified members Selection of co-chairs Failure to select required number of members To ensure legislative compliance as well to invite and empower workers to participate in the health and safety program. OHSA: Section 9(8), (9), & (11).
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5.2(c) Posting of members names and work locations List the members‘ names and work locations Post in conspicuous workplace locations. Invites and encourages workers to actively participate in the workplace health and safety program through their Joint Health and Safety Committee members. Legislation: The employer shall post and keep posted at the workplace the names and work locations of the committee members in a conspicuous place or places where they are most likely to come to the attention of the workers. OHSA Section 9(32).
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5.2(d) Meetings Meeting schedule is maintained. Minutes are recorded with outstanding health and safety issues being tracked until resolved. With regularly scheduled meetings the committee members are likely to remain interested and active in health and safety initiatives. Allowing for regular meetings expresses the employer‘s desire to maintain and sustain the health and safety program. OHSA: Section 9(33) MMeet at least once every three months Section 9(22) Maintain and keep minutes of its proceedings.
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5.2(e) Recommendations to the employer A process for submission of written recommendations should explain: Why submit? Who can submit? Who is it to be submitted to? What can be submitted? When should it be submitted? How is it to be submitted? Legislation: An employer who receives written recommendations from a committee shall respond in writing within twenty-one days. OHSA Section 9(20
Section 6
6. Health and Safety Education / Training
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6.1 The employer has established and maintains a health and safety training program that includes:
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6.1(a) Training Needs Review Identify training needs at least annually by: Reviewing legislative updates Reviewing each occupation Reviewing new or modified equipment and/or processes Reviewing worker training records, Establish training objectives Determine training methods Time table for completion and refresher frequency Evaluation of the training Include training needs as ―objectives‖ in the Health and Safety Continuous Improvement Plan. (Link to 11.1(a)) Training is maintained up-to-date. Ensures that the training being offered is necessary and will provide the required knowledge and skills for workers to perform activities safely and efficiently.
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6.1(b) Applicable Legislation Employees receive training in the following: Legislated health and safety responsibilities Right to refuse work Right to participate (JHSC and Health and Safety Representative) Health and Safety Policy. Early and Safe Return to Work obligations Workplace Violence and Harassment Policy Records of training Trained employees gain knowledge of legal rights and responsibilities that they can apply to their work. This will motivate them to carry out safe work practices. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(c) Workplace Hazardous Materials Information System (WHMIS) Workplace Hazardous Material Information System (WHMIS) training for employees is comprised of: Generic and Workplace specific. Process to review the training program. Assign responsibilities Establish a schedule Evaluate the training. Records of training Trained employees recognize what hazardous products are in the workplace and know proper precautions to take when handling, using and storing these products. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h) & 42
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6.1(d) Designated Substances If a Control Program is required then the employer must develop a training program for supervisors and workers on: The health effects and The measures and procedures required under the designated substance program. Evaluate the training. Records of training. Trained employees recognize what hazardous products are in the workplace and know proper precautions to take when handling, using and storing these products Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(e) Certifications and Competencies Provide a list of positions requiring certification/competencies. (Examples: trade qualifications, lift truck operator, AZ/DZ brake endorsement, crane operator, propane handling, chain saw operator, heavy equipment operator, aerial lift operator etc.) Identify acceptable standards. Define timelines for achievement and renewal of certification/competencies. Records of training. Established training and certification standards increase awareness of hazards and minimize risk of injury and illness.
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6.1(f) Material Handling Training for employees on: Manual lifting techniques Use of mechanical lifting devices such as pump carts, hand trucks etc. Evaluate the training. Records of training. Prevent musculoskeletal injuries. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(g) Worker Orientation Training required for: Newly hired workers Workers returning from an extended absence Workers hired on a contract basis Student workers Supplied labour workers Assign responsibilities for orientation training Time frames for orientation training Components of training: Health and Safety Policy Employee Responsibilities and Rules Standards/procedures for: Reporting Injury/illness Reporting Hazards Emergency Response Early and Safe Return to Work JHSC/Worker Health and Safety Representative activities. Refusal to Work Workplace Violence and Harassment Workplace tour including: Introduction to the JHSC/Worker Health and Safety Representative Emergency equipment, exits, first aid stations, etc. Health and Safety postings Evaluate the training. Records of training. Provide awareness of OHS legislated rights, and responsibilities and the employer‘s health and safety program. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(h) Promotion/Transfer Orientation Training is required for workers who have been: Promoted Transferred from one location to another. Define the training requirements: Changes in legislated responsibilities, Review of operating instructions for equipment/process, Review of hazards and controls Review of any safe operating procedures / safe work instructions. Time frames for training completion. Assign responsibility for training delivery. Evaluate the training. Records of training. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(I) Job Specific Orientation Training required for workers who are: Newly hired Returning from an extended absence Hired on a contract basis Students From a supplied labour firm Transferred from one job to another Transferred from one department to another Define the training requirements: Review of assigned job activities, Review of operating instructions for equipment/process, Review of hazards and controls Review of any safe operating procedures / safe work instructions. Time frames for training completion. A qualified person should deliver the training. Evaluate the training. Records of training. Provides an employee with the knowledge of how to perform the activity safely. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(j) Health and Safety Inspections Training required for: JHSC or Health and Safety Representative Supervisors and managers Define the training requirements: Hazard identification and inspection principles Time frames for training completion. Assign responsibility for training delivery Evaluate the training. Record of training. People require knowledge in order to perform efficiently. Ensure that JHSC members and health and safety representatives receive training in their health and safety responsibilities.
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6.1(k) Injury/Incident Investigation Training required for: JHSC or Health and Safety Representative Supervisors and managers. Define the training requirements: Investigation techniques and principles Time frames for training completion. Assign responsibility for training delivery Evaluate the training. Record of training. Workers require knowledge in order to perform efficiently. Ensure that JHSC members and health and safety representatives receive training in their health and safety responsibilities.
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6.1(l) Joint Health and Safety Committee/ Health and Safety Representative Training required for: JHSC members/ Health and Safety Representative. Define the training requirements: Roles, responsibilities and functions of the JHSC/Health and Safety Representative. Certification. Time frames for training completion. Assign responsibility for training delivery Evaluate the training. Record of training. Workers require knowledge in order to perform efficiently. Ensure that JHSC members and health and safety representatives receive training in their health and safety responsibilities.
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6.1(m) Emergency Response Define the training requirements: Drills or practice scenarios. Time frames for training completion. Assign responsibility for training delivery Evaluate the training. Record of training. Workers require knowledge in order to perform efficiently. Legislation: Provide information, instruction … to a worker to protect the health and safety of the worker. OHSA Section 25(2)(a) & (h)
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6.1(n) Personal Protective Equipment Equipment specific training is provided for: Proper fit, inspection, maintenance and replacement. Equipment use and limitations Define the training requirements: Time frames for training completion. Assign responsibility for training delivery. Evaluate the training. Record of training. When workers understand the need for protecting themselves they are likely to apply such protection, reducing likelihood of suffering a work related injury or illness. Legislation: An employer shall ensure that equipment, materials, and protective devices are provided to workers, are maintained in good condition, and are used as prescribed. OHSA section 25 (1)(a)(b)(d) A worker required to wear or use any protective clothing, equipment or device shall be instructed and trained Industrial Regulation 851 Section 79
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6.1(o) Other Other training may include: Pesticide use Transportation of dangerous goods Traffic control etc. Define the training requirements: Time frames for training completion. Assign responsibility for training delivery. Evaluate the training. Record of training. Workers require knowledge in order to perform efficiently.
Section 7
7. First Aid Requirements
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7.1 The employer complies with First Aid Regulations with respect to:
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7.1(a) Availability of First Aid Stations/Kits Located within quick and easy access for all employees. Prompt treatment can reduce the severity of the injury/illness. Legislation: First Aid stations shall be so located as to be easily accessible for the prompt treatment of any worker at all times when work is in progress. WSIA Regulation 1101 Section 1 (3)
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7.1(b) Required Components in the First Aid Stations/Kits Each first aid station/kit must be adequately stocked with supplies. Legislation: A first aid box shall contain as a minimum the first aid items required by this Regulation and all items in the box shall be maintained in good condition at all times. WSIA Regulation 1101 Section 2 (1)
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7.1(c) Number of Trained / Qualified First Aiders Must be a qualified first aider on every shift. Prompt treatment can reduce the severity of the injury/illness. Legislation: A first aid station shall be in the charge of a worker who works in the immediate vicinity of the first aid station and who is qualified in first aid to the standards required by this Regulation. WSIA Regulation 1101 Section 1 (2)
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7.1(d) First aid attendant works in the immediate vicinity of the First Aid Station Must work in close proximity to the first aid station. Prompt treatment can reduce the severity of the injury/illness. Legislation: A first aid station shall be in the charge of a worker who works in the immediate vicinity of the first aid station and who is qualified in first aid to the standards required by this Regulation. WSIA Regulation 1101 Section 1 (2)
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7.1(e) First aid treatment/advice recorded The first aid attendant records in a treatment/advice logbook all circumstances surrounding the incident as described by the injured worker. The treatment record includes: the date of the injury time of the injury the names of witnesses the nature and exact location of the treatment given. Each first aid station has its own treatment record logbook. Legislation: Every employer shall keep a record of all circumstances respecting an accident as described by the injured worker, … time and nature of each first aid treatment given. WSIA Regulation 1101Section 5
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7.1(f) First Aid Certificates Posted The first aid certificates of qualified first aid attendant(s) on duty is/are posted. Informs employees who to summon for treatment. Legislation: A first aid station shall contain the valid first aid certificates of qualification of the trained workers on duty. WSIA Regulation 1101 Section 1 (1)(b)(ii)
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7.1(g) First Aid Kit Inspection Record Establish an inspection schedule. Assign responsibility for inspections. A recording system should include: the date of the most recent inspection of the first aid box and signature of the inspector. Ensures that supplies are always available for the treatment of injuries or illness. Prompt treatment can reduce the severity of the injury/illness. Legislation: Employers shall inspect first aid boxes and their contents at not less than quarter-yearly intervals and shall mark the inspection card for each box with the date of the most recent inspection and the signature of the person making the inspection. WSIA Regulation 1101 Section 6
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7.1(h) Stretcher and Blanket(s) Compliance Every employer employing more than fifteen (15) and less than 200 workers in any one shift at a place of employment shall provide and maintain at least: One stretcher and Two blankets ..." Legislation: Every employer employing more than fifteen and fewer than 200 workers in any one shift at a place of employment shall provide and maintain at the place of employment one stretcher, two blankets. WSIA Regulation 1101 Section 10(1)
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7.1(I) First Aid Room Compliance Every employer employing more than 200 workers in any one shift at a place of employment must supply and maintain a first aid room. Provides a resting or recovery place and offers privacy when receiving treatment. Legislation: Every employer employing 200 or more workers in any one shift at a place of employment shall provide and maintain a first aid room. WSIA Regulation 1101 Section 11(1)
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7.1(j) Transportation to hospital, doctor's office or worker's home is provided when necessary Procedure addresses: Preferred method of transportation. Alternate method of transportation. What to do if worker refuses provided transportation. Define responsibilities of person travelling with injured worker. Ensures that the injured or ill worker is safely transported to his/her chosen destination. Legislation: Provide immediate transportation to a hospital, a doctor‘s office, or the worker‘s home, if necessary. WSIA Regulation 1101 ―In All Cases of Injury/Disease‖.
Section 8
8. Health and Safety Inspections
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8.1 Inspections conducted by Managers and Supervisors include the following:
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8.1(a) Inspection schedule Identify inspectors (supervisors and managers) and frequency of inspections required by each inspector. Inspection schedules are being met. Inspections are an opportunity for managers and supervisors to find and correct problems before losses occur. Demonstrates management involvement in, and support of, the health and safety program.
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8.1(b) Worker contacts and/or activity observations during inspections Identify the number of contacts and/or observations required per inspection. Record contacts and/or activity observations with workers. Record health and safety hazards reported by workers during the inspection. Expands the inspector‘s focus to those working in the area. Provides a method for supervisory personnel to exercise due diligence through formal observation/contact with workers, to ensure that every reasonable precaution is taken. Assist employer in determining whether the activity is being performed in the most efficient manner possible. Inspections are also an excellent opportunity for managers and supervisors to give praise and reinforce good conditions and practices.
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8.1 (c) A standard recording system A standard recording form is used for each inspection and documents the following: Areas/equipment/structures to be inspected Worker contacts Inspector name(s) and signature(s) Date of inspection Description of the hazard Location of hazard Classification of the degree of hazard (high, moderate, low) Recommendations for corrective action Assignment of responsibility for corrective action with time frames Action taken (who, what, when) Prompts follow-up actions and gives continuity between inspections. Reminds people what they have to do. Assists in preparing and performing next inspection.
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8.1 (d) Reporting Distribution network established. (e.g. management, JHSC and/or worker health and safety representative.) A record of the distribution. Workers are informed of any corrective action(s) or changes implemented Can alert other areas to similar concerns hence, initiating corrective action prior to experiencing loss. Provides management feedback on workplace health and safety. Assist with decisions on people, equipment and materials needed.
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8.1 (e) Follow-up Standard recording system Assign responsibility. Identifies time frames. Determine whether the corrective action recommended has been implemented. Review and update the Hazard Assessment. Ensure the recommendations for corrective action(s) are taken and provide an adequate control. Demonstrates the employer‘s commitment to maintain a healthy and safe work environment.
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8.2 Inspections conducted by the Joint Health and Safety Committee or Health and Safety Representative include the following:
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8.2(a) Inspection Schedule Schedule for the monthly workplace inspections has been established. Joint Health and Safety Committee worker members or the Health and Safety Representative have been assigned for each monthly inspection. Inspection schedule is being met. Legislation: The inspection required shall be undertaken in accordance with a schedule established by the committee or in accordance with a schedule agreed upon by the employer and the health and safety representative. OHSA Section 9(28) and 8(8).
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8.2(b) A standard recording system A standard recording form is used for each inspection and documents the following: Areas/equipment/structures to be inspected Worker contacts Inspector name(s) and signature(s) Date of inspection Description of the hazard Location of hazard Classification of the degree of hazard (high, moderate, low) Recommendations for corrective action Assignment of responsibility for corrective action with time frames Action taken (who, what, when) The report is the means to communicate information, document hazards and the corrective actions taken Prompts follow-up actions and gives continuity between inspections. Assists in preparing and performing next inspection. Reminds people what they have to do.
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8.2(c) Worker and supervisor contacts Workers and supervisors are contacted during inspections to assist in identifying workplace hazards. Contacts are documented. Promotes the workplace health and safety program. Provides an opportunity for workers to participate.
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8.2(d) Inspection reports are reviewed by senior management A distribution network is established. Management signs/initials review of inspections. Management responses, recommendations are recorded and returned to the inspector(s). Ensures that the program is complying with standards/legislation and will ensure the program is achieving the desired result of a healthy and safe workplace. Offers senior managers an opportunity to provide input.
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8.2(e) Follow-up The Joint Health and Safety Committee or Health and Safety Representative conducts and documents a follow-up with the employer regarding: Responses Recommendations Remedial actions taken Identifies time frames for conducting the review. Ensure that corrective action(s) is taken. Ensure the corrective action(s) taken is an adequate control. Demonstrates the employer‘s commitment to maintain a healthy and safe work environment.
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8.3 Operator pre-use inspections of equipment include:
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8.3(a) Equipment to be inspected. Employer has a written list of equipment requiring pre-use inspections. Inspections should be performed for: Mobile equipment such as: Forklifts/Aerial lifts Motor vehicles Loaders/Jumbos/Skidders Grounds keeping equipment Production equipment such as: Lathes/Drill Presses/Saws Punch/Drill/Brake presses Conveyor systems Other industry specific equipment such as: Cranes Kettles Paving machines Diamond drills Mixers/fryers/slicers Other employer identified equipment Inspections by workers will assist in identifying wear and tear due to daily usage.
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8.3(b) A schedule Schedule should include: Who should perform the inspections Frequency of inspections. Informs and reminds workers of their responsibilities. Legislation: Machinery or equipment shall be: Inspected immediately before its use Health Care Regulations Section 44(e)
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8.3(c) A standard recording form A standard recording form is used for each inspection and documents the following: Equipment inspected Inspectors signature or initials Date of inspection List of components to be inspected and the minimum standard expected. Description of the hazard Recommendations for corrective action The report is the means to communicate information, document hazards and the corrective actions taken Ensures that program requirements are being applied. Provides a permanent record to assist with: Identifying improvement opportunities. Follow-up actions and Creating continuity between inspections.
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8.3(d) Corrective Action There must be documentation to indicate that corrective action (who, what, when) is taken before the use of the equipment. Informs workers that corrective action has been taken and equipment has been returned to service.
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8.3(e) Follow-up Documentation, checklists, deficiencies, and remedial action are reviewed by supervisor and manager to ensure a closed loop. Ensures that inspections are completed. Ensures that the corrective action(s) are taken.
Section 9
9. Preventive Maintenance
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9.1 The employer has a preventive maintenance program that includes:
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9.1(a) An inventory list Items to be included are those that require scheduled servicing, adjusting or replacing of their components including: Mobile equipment such as: Forklifts/Aerial Lifts Motor vehicles Loaders/Jumbos/Skidders Grounds keeping equipment Production equipment such as: Lathes/Drill Presses/Saws Punch/Drill/Brake presses Conveyor systems Other industry specific equipment such as: Kettles Paving machines Diamond drills Mixers/fryers/slicers Lifting Equipment Facility Heating/Ventilation and Air Conditioning (HVAC) systems. Alarm Systems Other employer identified equipment Ensures that all equipment is included Ensures consistent administration of the program. Legislation: Machinery or equipment shall be: Serviced and maintained in accordance with the recommendations and instructions of the manufacturer. Health Care Regulations Section 44(f)
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9.1(b) Standards to be met Standards to be considered are: Manufacturer's Instructions Industry standards Legislated requirements Ensures that the preventive maintenance program meets all relevant standards, Ensures consistent administration of the program.
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9.1(c) A Schedule Schedule indicating frequency of inspections as per: Manufacturer's Instructions Industry standards Legislated requirements Ensures that equipment is maintained as recommended. Legislation: Machinery or equipment shall be: Inspected at regular intervals as recommended by the manufacturer. Health Care Regulations Section 44(e)
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9.1 (d) A standard recording system List of items (parts) to be inspected Inspector name and signature Date of inspection Description of the work performed Reporting of any deficiencies Recommendations for correcting deficiencies identified Action taken (who, what, when) Ensures that a permanent record exists that can assist in: Identifying program successes and/or opportunity for program improvements Follow-up with action items Determining contributing factors related to incidents.
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9.1(e) Responsibilities Maintenance activities are assigned. Qualifications of workers/maintenance contractors are defined.
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9.1(f) Review of Program Responsibility is assigned. Review Schedule. Identify opportunities for program improvement and record all program reviews and/or revisions. Ensures that the program is complying with all standards/legislation contributing to a healthy and safe workplace.
Section 10
10. Incident Investigations
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10.1 The employer has established and maintained a procedure for investigating incidents. The procedure includes:
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10.1(a) Investigation and review of incidents. Define each type of incident. Immediate investigation of: Fatalities Critical injuries Lost Time Medical Aid Occupational illness Property damage Fire Environmental release Workplace violence and harassment Review regularly (minimum quarterly) reports of the following incident types to determine investigation needs: First aid Near miss Every incident should be investigated to determine the cause(s) and implement corrective action.
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10.1(b) Investigator(s) Identifies the role of: Management; the joint health and safety committee health and safety representative other personnel (technical staff) Defines timelines for investigations and/or reviews.
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10.1(c) Assessment of the scene Inspection of the site/equipment/material that was involved in the injury/incident Use of photographs/sketches/drawings of the incident scene indicating sizes, distances, and weights of objects as appropriate. Photographs/sketches/drawings will enable investigators to capture a permanent record of the important information such as people, equipment, material and environment that were involved.
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10.1(d) Interviewing Eyewitnesses People involved Identify who conducts the interviews When the interview should occur Where the interview should take place Witness statement must be recorded Allows investigators to gather information and perspective to identify the root cause(s) of the incident.
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10.1(e) Incident analysis Identification of root causes taking into consideration the following contributing factors that may have acted alone or interacted with one another such as: People Equipment Material Environment Process Incidents are seldom the result of a single factor. An investigation should attempt to identify all contributing factors to control the probability of reoccurrence.
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10.1(f) Report Investigation form capturing all the requirements of the investigation procedure. Documents the evidence and summarizes the findings of the investigation. Records the facts for effective corrective action and trend analysis.
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10.1(g) Recommendations for preventive and corrective action Assign responsibilities for making recommendations (investigators/management/technical personnel) Recommendations address root causes. Recommendations should specify: What, how, who, when Review Hazard Assessment for improvements and corrections. In order to prevent any further incidents from occurring recommendations to eliminate the factors that contributed to the incident must be identified.
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10.1(h) Follow-up Assign responsibility for the preventive and corrective action Document what has been done, who has completed the actions and when the actions were completed. Prevention of a reoccurrence.
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10.1(I) Recommendations are communicated A communication system for workers and management e.g. postings, meetings, memos A prompt announcement following an injury/incident has several benefits: Increases safety awareness; Remedial actions can be taken before there are other incidents Helps employee relations by providing facts.
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10.1(j) Notification requirements Define who will be notified and the time frame. Internal JHSC/Health and Safety Representative Appropriate management External Ministry of Labour Ministry of Environment. Workplace Safety and Insurance Board Legislation: OHSA, Sections 51 & 52 WSIA
Section 11
11. Senior Management
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11.1 The senior management team demonstrates commitment to the Health and Safety Program through the following activities:
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11. 1 (a) Establish and maintain a Health and Safety Continuous Improvement Plan The plan addresses: Goals to be achieved. Target dates for completion of each goal. Assign responsibility for each goal. Resources required. (people, time, money) Senior management approval of the plan The plan is relevant to the firm‘s current needs. Scheduled progress reviews. Communication of progress reports to management and workers. Celebration of successes with employees as goals achieved. Acts as the road map to ensure that the desired results are achieved within the stated timeframes.
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11.1(b) Review Health and Safety Trends Schedule for review. Responsibility assigned. Review requirements: Workplace inspections Incident investigations Hazard reports Health and safety recommendations from the joint health and safety committee or the worker health and safety representative. Improvement opportunities are included as goals in the health and safety program‘s Continuous Improvement Plan. Identifies opportunities for improving the health and safety program. Assists in establishing objectives for the safety program. Assists management in meeting due diligence requirements. Legislation: Prepare and review at least annually a written occupational health and safety policy and develop and maintain a program to implement that policy. OHSA Section 25(2)(j)
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11.1(c) Actively supports the activities of the Joint Health and Safety Committee / Heath and Safety Representative Provide time and resources. Appoints Management Representative(s) Provides training Responds to formal recommendations In writing Within time limits Action to be taken Communicate results of testing, audits etc. Supports the internal responsibility system. Legislation: Afford assistance and cooperation to a committee and a health and safety representative OHSA Section 25(2)(e) Respond in writing to recommendations made from a JHSC or the health and safety representative within twenty one days after receiving them, indicating what, if any, action will be taken and when it will be taken OHSA Section 9(20)
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11.1(d) Establish a program to regularly communicate health and safety information The program defines: Responsibility. Methods (staff meetings, training, newsletters, bulletin boards, memos, safety talks, etc.) Frequency. Recording system. All employees participate including senior management. Provides employees with updated information and/or reviews of existing information. Reinforces the employer‘s commitment to occupational health and safety by including the employees in the health and safety program.
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11.1(e) Integrate health and safety into all aspects of the organization There is evidence the safety program applies to all portions of the workplace regarding: Inspections Training Assigned responsibilities Incident investigation All branch offices/satellites(if applicable) comply with above All employees must participate including senior management Implementation of the health and safety program into all areas of the operation.
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11.1 (f) Review the Health and Safety Program Annually Review the Health and Safety Program documentation to ensure: Documents are dated. Current to the needs of the workplace and legislative standards. Reviews and/or revisions are recorded Revised documents are distributed and communicated. Maintain compliance with legislation and current industry standards Reflect the current needs of the organization.
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11.1(g) Encourage off-the-job health and safety activities for all workers Program could address: Employee Assistance Program Wellness initiatives Vehicle safety Personal health and safety Health and safety at home Recreational health and safety Methods may include: Poster program Newsletters & booklets Safety talks Payroll inserts Electronic messages Promotes healthy and safe lifestyles.
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11.1 (h) Workplace inspections performed by executive management Through one of the following or an equivalent method: Personal Tour of the workplace Inspect with Management Inspect with the JHSC./ Health and Safety Representative. Schedule of dates and inspectors. Demonstrates involvement and commitment to the health and safety program.
Section 12
12. Early and Safe Return to Work
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12.1 The employer maintains a documented early and safe return to work (ESRTW) program that includes:
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12.1(a) Roles and responsibilities Define the roles and responsibilities of: Program coordinator Injured worker Senior management Supervisors Co-workers Union (where applicable) Medical department (if available) Health Care provider(s) WSIB Include the responsibility to ensure privacy and confidentiality. Assigning ownership improves the likelihood of success. Ensures consistent administration of the program, Legislation: WSIA Sections 40-42.
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12.1(b) Contact with the injured worker Specifies: Frequency of contact Contact log Regular meetings scheduled Legislation: Contacting the worker as soon as possible after the injury occurs and maintaining communication throughout the period of the worker‘s recovery and impairment. WSIA Section 40 (1)(a).
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12.1(c) Medical monitoring and treatment Specifies: Frequency of medical contacts Use of Functional Abilities Form Medical information is required to identify appropriate modified work.
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12.1(d) Return to Work Plan Identifies Suitable employment in own department, Suitable employment in other department Other available work Plans define Time frames Based on Functional Abilities Form information Work plan completion review Worker progress log Prevents further injury and promotes recovery of the injured worker. The employer will experience less workplace disruptions. Legislation: WSIA Section 41
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12.1(e) Re-integration of the worker to regular work Specifies Plan for: Work hardening Transitional work.
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12.1(f) Reporting requirements to WSIB Specifies reporting of: Wage changes Change in duties/duration of program Failure to cooperate End of program Legislation: Give the WSIB such information as the WSIB may request concerning the worker‘s return to work.
