Building Compliance Survey & Health and Safety Compliance Audit

• Conducted on

  Date

• Prepared by

• Location
  Address

BUILDING REQUIREMENTS AND DOCUMENTATION

• Occupancy Certificate kept on site and available for inspection by an Approved Inspection Authority (SANS 10400 Part A 15, B)

  Yes

  No

  N/A

• All permits and certificates of compliance required are up to date and kept on file and are available for inspection by an Approved Inspection Authority

  Yes

  No

  N/A

• A set of approved building plans available onsite at all times

  Yes

  No

  N/A

• Inspections are done by a competent person at least once every six months for the first 5 years and there after every year to render the structure safe for continued use (SANS 10400 Part A15)

  Yes

  No

  N/A

• Preventative maintenance of building and fixtures (National Building Regulations and Building Standards Act No,103 A15)

  Good

  Fair

  Poor

  N/A

• Planned maintenance schedule/program and record kept of inspections and maintenance done (National Building Regulations and Building Standards Act No,103 A15)

  Yes

  No

  N/A

• Business continuity plan (Nice to have)

  Yes

  No

  N/A

• Condition of rooms and facilities kept in a clean, hygienic, safe, whole and leakfree condition, and in a good state of repair (OHS Act Sec. 8 (2); FR 9; SANS 10400 A15)

  Good

  Fair

  Poor

  N/A

• HVAC Quarterly inspections and annual servicing and ensure inspection and servicing records are available on request (OHS Act Sec. 8; SANS 10400 Part O; DMR 15 & EMR 18)

  Yes

  No

  N/A

• HVAC Ensure that the area is ventilated (SANS 10400 Part O)

  Good

  Fair

  Poor

  N/A

• OHS Policy signed by CEO displayed (OHS Act Section 7)

  Yes

  No

  N/A

• Baseline Safety, Health and Environmental Risk Assessment (OHS Act & Construction Regulations 9)

  Yes

  No

  N/A

• POPI Policy displayed (Protection of Personal Information Act (POPI), Act 4 of 2013)

  Yes

  No

  N/A

• Pest control (on a quarterly to monthly basis depending on their needs)

  Yes

  No

  N/A

• Anchor bolts load tested (every 6 months)

  Yes

  No

  N/A

• Split units serviced regularly and in good working order

  Good

  Fair

  Poor

  N/A

• Lifts tests carried out by a registered lift inspector (Lift, Escalator and Passenger Conveyor Regulations, 1994 & SANS 15451:2016)

  Yes

  No

  N/A

• Gas suppression system

  Good

  Fair

  Poor

  N/A

EMERGENCY ORGANISATIONAL PLAN

• Emergency Evacuation Plan available and displayed in all common areas as per requirements

  Yes

  No

  N/A

• The orientation of the plan as displayed shall be related to the viewer so that locations on the left of the plan are to the viewer's left and locations on the right of the plan are to the viewer's right

  Good

  Fair

  Poor

  N/A

• All symbols meet EN701 and reflect those that are currently in use within the building

  Good

  Fair

  Poor

  N/A

• The reader’s location is identified with a clear "You Are Here" which works in conjunction with the plan's orientation

  Yes

  No

  N/A

• Floor plans follow a consistent standard in design and colour, focussing on simplicity

  Good

  Fair

  Poor

  N/A

• A site plan provides an overview of the building, its surroundings and location of assembly point

  Good

  Fair

  Poor

  N/A

• A simple to follow legend for the symbols

  Good

  Fair

  Poor

  N/A

• Plans identified with a reference, creation date and author details

  Yes

  No

  N/A

• Plans checked on a regular basis to ensure they remain accurate

  Yes

  No

  N/A

• Actions to be taken in the event of a fire or other emergency and method of raising the alarm are displayed

  Yes

  No

  N/A

• Emergency Assembly Point

  Yes

  No

  N/A

• Appointed Fire Marshal for each building/area

  Yes

  No

  N/A

• Competency/Training Certificate available for each Fire Marshal

  Yes

  No

  N/A

• 6 monthly fire drills conducted

  Yes

  No

  N/A

• Emergency Evacuation Signage SABS Approved/Photo luminescent

  Good

  Fair

  Poor

  N/A

• Emergency Evacuation Signage Persons with Disability, are taken into account: Position: 1.4 – 1.7 m from floor level when wall mounted. Position: 2.4 m from floor level when hanging from the ceiling

  Good

  Fair

  Poor

  N/A

• Sufficient Emergency Evacuation Signage Visible from all angles

  Good

  Fair

  Poor

  N/A

• Emergency Evacuation Signage EXIT sign above each Emergency Exit door

  Good

  Fair

  Poor

  N/A

• Emergency escape doors to open outwards

  Yes

  No

  N/A

• Emergency exits and routes not obstructed (Environmental Regulation for Workplaces 9(1)(b) OHS Act 85 of 1993

  Safe

  At Risk

  N/A

• Emergency staircases and steps from one floor to another provided with handrails

  Safe

  At Risk

  N/A

• Emergency staircases to be of a width and of a gradient which will facilitate the quick and safe egress of the number of persons to utilize

  Good

  Fair

  Poor

  N/A

• Emergency staircase wheelchair lifts available for the disabled

  Yes

  No

  N/A

• Emergency lighting is always kept in a good state of repair

  Good

  Fair

  Poor

  N/A

• Illumination survey conducted?

  Yes

  No

  N/A

• Testing of emergency lighting to be conducted at a period not exceeding three months

  Yes

  No

  N/A

• First aid box available (General Safety Regulations 3)

  Yes

  No

  N/A

• Signage to indicate the location of the first aid box

  Yes

  No

  N/A

• Contents to conform to GSR 3 annexure

  Yes

  No

  N/A

• Name of responsible person to be displayed on the first aid box

  Yes

  No

  N/A

• OHS Act General Safety Regulations 3

  Yes

  No

  N/A

• Documentation to be available in the first aid box Dressing Register – to record incident history and GSR 3 Annexure – minimum contents list

  Yes

  No

  N/A

• Monthly inspections to be conducted and recorded on a checklist

  Yes

  No

  N/A

• OHS Act General Safety Regulations 3

  Yes

  No

  N/A

• Indicate the location of the first aid boxes on the floor plan (Evacuation Diagrams)

  Yes

  No

  N/A

• AED

  Yes

  No

  N/A

FIRE EXTINGUISHERS SANS10400 SECTION T

• Easily accessible and unobstructed

  Good

  Fair

  Poor

  N/A

• Wall mounted not higher than 1,5m and not lower than 30mm from floor level

  Good

  Fair

  Poor

  N/A

• Distribution of fire extinguisher 1/400m²

  Yes

  No

  N/A

• Fire extinguishers types acceptable: Water9L/Foam9L/Carbon Dioxide5kg/Dry Chemical Powder4,5kg

  Yes

  No

  N/A

• Fire Extinguisher Cabinet Key to be available

  Yes

  No

  N/A

• Monthly Checklist

  Yes

  No

  N/A

• Appointed Fire Marshal

  Yes

  No

  N/A

• Appointed Fire Extinguisher Inspector

  Yes

  No

  N/A

• Serviced Annually Servicing company to provide a profile with SANS registration certificate and the technicians SAQCC registration certificate – Registration certificates to be kept on file

  Yes

  No

  N/A

• Fire Extinguisher Training conducted with all staff / included in induction training

  Yes

  No

  N/A

• Appropriate signage to indicate the location of firefighting equipment, signage to be visible from all angles (Photo luminescent)

  Good

  Fair

  Poor

  N/A

FIRE HOSE REELS SANS10400 SECTION T

• Annually serviced

  Yes

  No

  N/A

• Unobstructed

  Good

  Fair

  Poor

  N/A

• Flow and pressure tested at least 300kPA 1200liter per minute

  Yes

  No

  N/A

• Not to be used for other purposes (like washing cars or mixing mortar)

  Yes

  No

  N/A

FIRE HYDRANTS SANS10400 SECTION T

• Annually serviced

  Yes

  No

  N/A

• Pressure tested

  Yes

  No

  N/A

• Pump room in good/clean condition

  Good

  Fair

  Poor

  N/A

• Maintenance

  Good

  Fair

  Poor

  N/A

FIRE DETECTION SYSTEM CONTROL PANEL SANS 10139:2012 Part 12

• Logbook for fire alarm notifications (Services must be recorded and faults, changes and updates listed in a logbook)

  Yes

  No

  N/A

• Easily accessible location and preferably monitored 24/7

  Good

  Fair

  Poor

  N/A

• Fire panel weekly check to ensure no fault notification

  Yes

  No

  N/A

• Annually serviced (service records to be available)

  Yes

  No

  N/A

• Smoke detectors tested (Fire alarm systems should be visually inspected for damage or errors daily and serviced by an accredited fire alarm installer every six months to stay compliant to regulations and building insurance requirements)

  Yes

  No

  N/A

• Check that smoke detectors has not been tampered with

  Yes

  No

  N/A

MANAGEMENT CONTROL

• Contractor Management Procedure

  Yes

  No

  N/A

• Risk assessment provided for construction or hazardous work (working at heights, welding, electrical, cutting etc.)

  Yes

  No

  N/A

• Is there a signed OHS Act Contractors Agreement & site rules in terms of Sec 37 (2)

  Yes

  No

  N/A

• Letters of Good Standing: All independent contractors to submit current letters from Compensation Commissioner or licensed compensation Insurer/agent (FEM/RMA, etc.)

  Yes

  No

  N/A

• Server room (limited access to authorized personnel only, security measures such as access controls, security badges, and surveillance cameras, controlled environment with proper temperature and humidity levels to prevent overheating and equipment damage)

  Yes

  No

  N/A

• Housekeeping

  Good

  Fair

  Poor

  N/A

• Waste Management

  Good

  Fair

  Poor

  N/A

• All hazardous waste (Sludge /used oil/waste thinners/ batteries/bulbs, etc. removed from the premises must generate a disposal certificate from a registered Disposal Contractor)

  Compliant

  Non-Compliant

  N/A

• Smoking Controls no smoking in building (FR 6, SANS 10400 Part O & Section 3 of Tobacco Products Control Act, 1993)

  Yes

  No

  N/A

• Designated Smoking Area (FR 6, SANS 10400 Part O & Section 3 (b); 6 & 7 of Tobacco Products Control Act, 1994)

  Yes

  No

  N/A

• No smoking signage in areas where smoking is not allowed (FR 6, SANS 10400 Part O & Section 3 of Tobacco Products Control Act, 1995)

  Yes

  No

  N/A

• Smoking Policy Statement (FR 6, SANS 10400 Part O & Section 3 of Tobacco Products Control Act, 1996)

  Yes

  No

  N/A

FACILITIES

• Toilets and Hand washing/drying (SANS 10400F; Facilities Regulations 2)

  Yes

  No

  N/A

• Sufficient male/female facilities (Facilities Regulations 4)

  Yes

  No

  N/A

• Toilet facilities in a hygienic leak free condition (Facilities Regulations 2)

  Yes

  No

  N/A

• Toilet facilities for persons with disabilities (SANS 10400F )

  Yes

  No

  N/A

• Are lockers made available for staff (Facilities Regulations 3)

  Yes

  No

  N/A

• Dining rooms: Employees that are exposed to hazardous chemicals, or filth or soot, must have facilities provided to be able to eat their food (Facilities regulations 5)

  Yes

  No

  N/A

• Parking bay for Persons with disabilities (3.5 m and sign displayed)

  Yes

  No

  N/A

• Access for persons with disabilities

  Yes

  No

  N/A

HAZARDS

• HVAC system does it have fire dampers and is it linked with fire panel? (SANS10400; SANS 1238:2005; SANS 193)

  Yes

  No

  N/A

• Flammable liquids dedicated storage area (General Health and Safety Regulations, 2005 8. Use and storage of flammable liquids)

  Yes

  No

  N/A

• Hazardous Chemical Substances MSDS's (OHS Act Hazardous Chemical Substances Regulations, 1995)

  Yes

  No

  N/A

• In case of hazardous vapours, does every room, cabinet or enclosure to be fitted with an efficient intake and exhaust ventilation system? (OHS Act Hazardous Chemical Substances Regulations, 1996)

  Yes

  No

  N/A

• Are flammable stores separated, bunded and with certified electrical equipment

  Yes

  No

  N/A

• Fire chief permission certificate in file

  Yes

  No

  N/A

• No HOT work to be conducted in the area without the issuing of a HOT WORK PERMIT(Drilling, welding, grinding & flame cutting)

  Good

  Fair

  Poor

  N/A

• The edge of any balcony, bridge, flat roof or similar place more than 1 m above the adjacent ground or floor level shall be provided with a balustrade or parapet wall not less than 1 m in height, unless unauthorized access of persons thereto has been excluded by a physical barrier properly erected and maintained

  Good

  Fair

  Poor

  N/A

• Any balustrade or wall provided to protect a change in level shall comply with the requirements of SANS 10400B

  Safe

  At Risk

  N/A

• Plain Glass doors marked with decals (SANS 10400B)

  Safe

  At Risk

  N/A

• Push/pull signs required where doors do not open in direction of movement (outwards) (SANS 10400B)

  Safe

  At Risk

  N/A

• Pillars in walkways have decals/pictures/notices attached (SANS 10400B)

  Safe

  At Risk

  N/A

• Nonslip strips and proper handrails on tiled stairs (Environmental Regulations 6)

  Safe

  At Risk

  N/A

• Head injuries/low areas mind your head signage displayed (OHS Act Section 8)

  Safe

  At Risk

  N/A

ELECTRICAL

• COC Annexure A, accompanied by a test report, inspection and maintenance records to be kept on file and available at all times to an Inspector or an approved inspection authority (Electrical Installation Regulations 7 & 9, 2009)

  Yes

  No

  N/A

• COC issued by a competent electrician registered with the Department of Labour (Electrical Installation Regulations 7 & 9, 2009)

  Yes

  No

  N/A

• Electrical installation To be tested and inspected by a competent person on at least a 2 yearly basis – Master Electrician COC (Electrical Installation Regulations 7 & 9, 2009)

  Yes

  No

  N/A

• Infrared thermometry hotspots in electrical system (every 2-3 years)

  Yes

  No

  N/A

• Transformer annually service and maintain to include oil/gas analysis (Electrical Installation Regulations, 2009)

  Yes

  No

  N/A

• Generators Load tested on a monthly basis (Electrical Installation Regulations, 2009)

  Yes

  No

  N/A

• Generators Monthly load test (run for 30 minutes) (Electrical Installation Regulations, 2009)

  Yes

  No

  N/A

• Generators more than 20liters diesel to be stored in flammable liquids store (Electrical Installation Regulations, 2009)

  Yes

  No

  N/A

• Electrical plant rooms no storage (Electrical Machinery Regulations (EMR) 5)

  Yes

  No

  N/A

• Electrical plant rooms protection fire extinguisher/sprinkler system (EMR 5 & SANS 1186)

  Yes

  No

  N/A

• Electrical plant rooms notices at entrance. Inside and outside, general warning of electrical shock hazard labels/stickers on the panels (EMR 5 & SANS 1186)

  Yes

  No

  N/A

• Electrical plant rooms signage to indicate: This unit starts automatically Warning of hazard – moving machinery Wearing of loose clothing, ties, jewellery and unconfined hair prohibited Schedule D Colour Coding Chart Warning of slippery walking surfaces

  Yes

  No

  N/A

• Updated legend cards displayed to indicate circuit breakers on panels (EMR 5 & SANS 1186)

  Yes

  No

  N/A

• Power surge protection (EMR 5 & SANS 1186)

  Yes

  No

  N/A

• Electrical warning signage on all DB’s and electrical control panels (SANS 11861)

  Yes

  No

  N/A

• Ensure DB are kept locked at all times to prevent unauthorised access; however an access control system to be put in place in case of emergency (Electrical Machinery Regulations)

  Yes

  No

  N/A

• Panel cover secured to prevent access to live electrical wires (Electrical Machinery Regulations)

  Good

  Fair

  Poor

  N/A

• No HOT work to be conducted in the area without the issuing of a HOT WORK PERMIT(Drilling, welding, grinding & flame cutting)

  Safe

  At Risk

  N/A

• Electrical cables/plugs properly insulated (Electrical Machinery Regulations 10)

  Good

  Fair

  Poor

  N/A

• Monthly Portable Electrical Tools Inspection (Electrical Machinery Regulations 10)

  Yes

  No

  N/A

• Appointed Competent Portable Electrical Tools Inspector (Electrical Machinery Regulations)

  Yes

  No

  N/A

• Portable Electrical Tools in good condition (Electrical Machinery Regulations)

  Good

  Fair

  Poor

  N/A

SECURITY

• Alarm SAIDSA approved/back up battery system/linked to armed response

  Yes

  No

  N/A

• CCTV monitoring data back up/monitored by security

  Yes

  No

  N/A

• Security guard (armed/armed response/panic button)

  Good

  Fair

  Poor

  N/A

• Electrical fencing compliance certificate (installers) (SANS 10222)

  Yes

  No

  N/A

• Keys management? Locked in a safe and control register?

  Good

  Fair

  Poor

  N/A

• Cash locked in a safe and handling procedures?

  Good

  Fair

  Poor

  N/A

• Access controlled

  Good

  Fair

  Poor

  N/A

STACKING AND STORAGE

• Stacking and Storage in a safe manner/stable/level (Construction Regulations 28)

  Good

  Fair

  Poor

  N/A

• Walkways kept clear of storage material

  Good

  Fair

  Poor

  N/A

• Are shelves braced/secured

  Good

  Fair

  Poor

  N/A

• Appointed and Competent Stacking and Storage Supervisor

  Yes

  No

  N/A

• Fire hazards

  Safe

  At Risk

  N/A

• Monthly Stacking and Storage Inspection

  Yes

  No

  N/A

• Flammable liquids dedicated storage area (General Health and Safety Regulations, 2005 8. Use and storage of flammable liquids)

  Yes

  No

  N/A