Audit

General Health and Safety Requirements

Do you and your staff know how to access the College Health and Safety Policies?

Evidence Required: Assurance from Head of Academy that all staff under their control are familiar with this.

Does the Head of Academy carry out regular walk rounds of the department?

Evidence Required: Assurance from Head of Academy that this happens regularly and that any issues are reported/resolved and view any copies of correspondence for actions.

Competence

Have new staff had a health and safety induction within their work area?

Evidence Required: Assurance from Head of Academy that all staff under their control are familiar with their work area and the induction documented.

Communication

Do you regularly discuss health and safety at team meetings?

Evidence Required: Is Health and Safety an agenda item of team meetings and are actions reported/resolved - view copy of team meeting agenda.

Are systems in place to identify when staff require additional health and safety training and actions taken to ensure training is completed?

Evidence Required: View emails to request training, certificates, training records etc.

Risk Assessment

Are risk assessments in place covering ALL staff and student work activities?

Evidence Required: Copies of all risk assessments to ensure these cover every activity undertaken.

Is there an updated risk assessment index?

Evidence Required: Copy of Risk Assessment Index to be viewed.

Is there clear evidence of action being taken following risk assessment?

Evidence Required: Examples of any actions needed following completion/review of risk assessments - view any correspondence regarding actions/extra control measures.

Are arrangements in place for the review and updating of risk assessments?

Evidence Required: Date risk assessments are reviewed each year.

Have staff responsible for carrying out risk assessments had adequate training?

Evidence Required: Date of training for staff who complete risk assessments.

Display Screen Equipment

Have all staff completed the online DSE training and workstation assessment?

Evidence Required: List of all staff in the department, Health and Safety to check this is completed.

Manual Handling

Where required have manual handling risk assessments been completed or is this included in general risk assessments?

Evidence Required: Copies of risk assessments to be viewed.

Where required have staff received manual handling training within the last 3 years?

Evidence Required: Date of training.

Hazardous Substances

Have COSHH risk assessments been completed for all hazardous substances used?

Evidence Required: Copies of COSHH Assessments

Have staff using hazardous substances received adequate training?

Evidence Required: Date of training - or ask for a list of staff who need training and add to SmartLog

Working at Height

Has a specific working at height risk assessment been completed or is this included in general risk assessments?

Evidence Required: Copies of risk assessments

Are steps/ladders and other work at height equipment regularly inspected?

Evidence Required: records of inspections

Have staff who are required to work at height received adequate training within the last 3 years?

Evidence Required: Date of training

Fire

Have staff completed the online fire awareness training?

Evidence Required: List of staff within the department, health and safety to check this is completed for all

Are all staff aware of the fire assembly point, call points in the area and the nearest fire exit? is this documented in the Induction document?

Evidence Required: Assurance from Head of Academy that this has been completed with staff, view induction document.

Are fire exits and escape routes kept clear throughout the department?

Evidence Required: Assurance from Head of Academy that any issues are resolved/reported immediately - any emails for removal of items from fire doors etc.

Are area staff aware of evacuation procedures/sweeper roles etc

Evidence Required: Who are the named sweepers for the area?

Have PEEPs been completed for staff/students if they are required

Evidence Required: Copies of PEEPS and an assurance there is a clear understanding of the procedure for all staff in the department

Lifting Equipment and Operations

Are all items of lifting equipment identified, maintained and subjected to a Statutory Examination?

Evidence Required: Maintenance schedules to be viewed.

Work Equipment

Have specific risk assessments been completed for hazardous work equipment?

Evidence Required: Copies of Risk Assessments

Are all required guards in place for machinery.

Evidence Required: View machinery to check

Are staff and students trained and authorised to operate work equipment and is this training recorded?

Evidence Required: View training records.

Are authorised users displayed near machinery.

Evidence Required: Ensure records of authorised users are displayed

Are records available for the testing, inspection and maintenance of work equipment?

Evidence Required: Copies of Records

Is there a system in place to repair/remove broken or defective equipment?

Evidence Required: Assurance from Head of Academy that all staff are familiar with the process and procedure for defective equipment - copies of any correspondence.

Electrical Equipment

Has all portable electrical equipment been tested in line with College Policy - including new items and items brought in from home?

Evidence Required: Walk round of department to view equipment/check labels.

Are all electrical items visually inspected before use to check for cuts, nicks, frays etc.

Evidence Required: Assurance from Head of Academy that all staff are familiar with this and have a routine for checking before use. Is this documented?

Are sockets and switches free from any cracks or loose fittings:

Evidence Required: Assurance from Head of Academy that all staff are familiar with this and have a routine for checking before use.

Are all cables properly routed to eliminate tripping hazards:

Evidence Required: Assurance from Head of Academy that all staff are familiar with the need to ensure there are no tripping hazards from cables and to remove anything that could cause a problem - view any correspondence.

Are any extension leads used and if so are these inspected regularly for cuts, nicks, frays or any damage to the plugs and sockets?

Evidence Required: Assurance from Head of Academy that all staff are familiar with this and have a routine for checking before use.

Are staff aware of how to report defects to electrical equipment and ensure the equipment is taken out of service?

Evidence Required: Assurance from Head of Academy that all staff are familiar with this and know the process and procedure - view any correspondence regarding defective equipment.

Personal Protective Equipment (PPE)

Are staff and students aware of when and how to use Personal Protective Equipment (PPE)?

Evidence Required: Assurance from Head of Academy that staff are enforcing the use of PPE within the department - observe staff and students in the area and ensure this compares to what is required in the risk assessment.

Are staff and students aware of how to select and ensure the PPE is adequate for the task?

Evidence Required: Assurance from Head of Academy that PPE is checked regularly to ensure suitability and it corresponds with the risk assessment.

Are the arrangements for storage, cleaning and disposal of PPE adequate?

Evidence Required: View storage area for PPE.

Local Exhaust Ventilation

Are procedures in place for the maintenance and examination of LEV systems?

Evidence Required: View maintenance records.

Is Local Exhaust Ventilation (LEV) adequate and in working order and maintenance records up to date?

Evidence Required: View records and ensure they are in date.

Educational Visits

Is the college procedure for Educational Visits followed, including risk assessments?

Evidence Required: Copies of documentation for Educational Visits

Have staff responsible for carrying out Educational Visits received adequate training?

Evidence Required: Date of training.

Work Experience

When students are on work experience placement are they contacted by staff regularly?

Evidence Required: Assurance from Head of Academy that staff are in regular contact with students whilst on placement - view any documentation to support this.

Are staff aware of how to request an employer health and safety check prior to students starting their work experience?

Evidence Required: Assurance from Head of Academy that the process is fully understood by all staff - check 02 that area staff are using it correctly.

Are students briefed on health and safety prior to starting work experience?

Evidence Required: Examples of paperwork regarding health and safety whilst on placement.

Inclusive Risk Assessments

Are staff aware of the procedure for students with medical conditions?

Evidence Required: Assurance from Head of Academy that this process and procedure for this is fully understood by all staff.

Have inclusive risk assessments been completed where required?

Evidence Required: Copies of any assessments and how these are circulated to all staff.

Driving at Work

Has a suitable and sufficient driving at work risk assessment been completed for anyone who drives for work or is this included in the general risk assessments?

Evidence Required: Copy of risk assessment.

Have all staff been made aware of road safety guidance on the college hub?

Evidence Required: Assurance from Head of Academy that all staff are aware of how to access the information on the college Hub or that this has been circulated.

Have you informed all staff who use their vehicle on college business that business insurance is required and is a requirement of claiming mileage allowance from the College?

Evidence Required: Assurance from Head of Academy that all staff who drive for work have business insurance in place and they do not sign off any mileage claims without checking this is in place.

Have all staff required to drive a minibus on college business attended the ROSPA minibus driver training?

Evidence Required: View training record for anyone who drives a college minibus.

Food Safety

Have staff got a food hygiene qualification for any food that is prepared within the department?

Evidence Required: Copy of training record.

Radiation

Is there an inventory of all radiation sources if you have radiation in your department?

Evidence Required: View inventory

Are risk assessments in place for the radiation work activities?

Evidence Required: View risk assessment.

Legionella

Are area staff carrying out and recording flushing procedures in line with the College Control of Legionella Policy for any Little Used Outlets (LUO's) within the Department?

Evidence Required: View records for water flushing.

Are Estates provided with copies of the records each month and are they made aware of problems with the flushing process or other water related issues?

Evidence Required: Assurance from Head of Academy that Records are submitted to the CSM each month - view documents.

Lone Working

Are procedures in place to manage any lone worked within the department?

Evidence Required: Assurance from Head of Academy that there is a clear procedure/process for lone working.

Has a lone working risk assessment been completed for staff who are lone working or is this included in general risk assessments?

Evidence Required: View risk assessment.

Do staff who work away from College buildings have access to a mobile phone?

Evidence Required: Assurance from the Head of Academy that all staff have access to a telephone while working away from site.

Is there a written procedure for ensuring staff have arrived home safe and well at the end of the day, and procedures in place for any problems?

Evidence Required: Assurance from Head of Academy that all staff are aware of the procedure and this is part of the lone working risk assessment - check risk assessment.

Accidents

Are all staff in the department aware of how to summon a first aider if needed?

Evidence Required: Assurance from Head of Academy that all staff are familiar with the process for summoning a first aider.

Are all staff aware of the location of the nearest first aid box?

Evidence Required: Assurance from Head of Academy that all staff have been briefed on this.

Are all accidents within the department reported?

Evidence Required: Examples of any recent accidents.

Are investigations carried out for accidents within the department?

Evidence Required: View any recent accident investigations.

Additional Comments
Evidence Required:
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.