Health & Safety Audit

• Store / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

Policies

• Is access available to the online Health & Safety Poicy Manual & are employees aware of how to access this manual?

  Yes

  No

  N/A

• Is the current Policy Satement correctly displayed on the noticeboard?

  Yes

  No

  N/A

• Is the current Employers Liability Insurance certificate displayed on the notice board?

  Yes

  No

  N/A

• Is the current Health & Safety Law poster displyed & correctly completed?

  Yes

  No

  N/A

Risk Assessment

• Is access available to the latest company issue of risk assessments & are employees aware of how to access these assessments?

  Yes

  No

  N/A

• Are employees aware of how to interpret and comply with the control measures identified?

  Yes

  No

  N/A

• Have supplementary site specific risk assessments been carried out when any new hazards have been identified?

  Yes

  No

  N/A

• Is the Manager aware of the requirements. for specific risk assessments for new or expectant mothers or young person's?

  Yes

  No

  N/A

• Have all statutory risk assessments been completed and are they available?

  Yes

  No

  N/A

Contractor Management

• Are all contractors used on the approved contractor database?

  Yes

  No

  N/A

• Is the contractor site access form completed by the locations responsible person for every visit prior to commencemnet and signed off following completion?

  Yes

  No

  N/A

• Are appropriate risk assessments and method statements seen for the required works prior to commencement ?

  Yes

  No

  N/A

Display Screen Equipment (DSE)

• Have all DSE users been identified?

  Yes

  No

  N/A

• Are self assessments completed annually or when there is a change in workstation or surrounding environment?

  Yes

  No

  N/A

• Where issues are identified is the company workstation assessment completed?

  Yes

  No

  N/A

• Are actions arising from self assessment and company assessments acted upon and implemented?

  Yes

  No

  N/A

Manual Handling

• Has observed manual handling operations been conducted in accordance with company policy and accompanying risk assessments. ?

  Yes

  No

  N/A

• Is manual handling equipment suitable for the task?

  Yes

  No

  N/A

• Does manual handling equipment have pre-use checks conducted and any statutory checks recorded?

  Yes

  No

  N/A

Personnel Protective Equipment

• Are employees consulted during the selection process to ensure they are provided suitable PPE for the task (Size, Comfort, fit)?

  Yes

  No

  N/A

• Do employees receive information, instruction and training on any PPE and is it made freely available?

  Yes

  No

  N/A

• Are employees aware of how to and when to request replacement PPE?

  Yes

  No

  N/A

• Does PPE meet the requirements of the risk assessment and was it observed in use?

  Yes

  No

  N/A

Work at Height

• Is all work at height equipment suitable for the access required of it?

  Yes

  No

  N/A

• Has any observed work at height operation been conducted in accordance with company policy and accompanying risk assessment?

  Yes

  No

  N/A

• Has all work at height equipment (including accessories) been clearly identified?

  Yes

  No

  N/A

• Is safe roof access/egress and fall prevention/protection equipment provided for works on any designated safe roof?

  Yes

  No

  N/A

COSHH/HAZCOM

• Is a site specific inventory available for all held hazardous items?

  Yes

  No

  N/A

• Are all COSHH/HAZCOM substances held on site recorded on the inventory?

  Yes

  No

  N/A

• Are hazardous substances suitably stored and segregated?

  Yes

  No

  N/A

• Is there evidence that all of the assessment controls are being adhered to?

  Yes

  No

  N/A

Plant, Equipment & Maintenance

• Are items of. work equipment identified within task specific risk assessments?

  Yes

  No

  N/A

• Is all plant and equipment including all installed guards/safety devices regularly maintained and inspected in line with company and statutory guidelines?

  Yes

  No

  N/A

• Are warnings signs/notices clear and easily understood?

  Yes

  No

  N/A

• Has an damaged plant or equipment ( including fixtures and fittings) been placed out of service and reported for repair by a competent person?

  Yes

  No

  N/A

Incident Reporting

• Are all employees able to report an accident, near miss or other incident via the remote on-line forms?

  Yes

  No

  N/A

• Are those with management responsibility conducting appropriate investigations?

  Yes

  No

  N/A

• Have remedial corrective actions been listed and actioned?

  Yes

  No

  N/A

• Is there evidence of near miss or other hazardous incidents being reported and actioned via the on-line reporting system?

  Yes

  No

  N/A

Management of Asbestos

• Is an up to date management plan and Asbestos survey available?

  Yes

  No

  N/A

• Are relevant warning labels in place on or near known Asbestos materials?

  Yes

  No

  N/A

• Have employees been made aware of the presence of Asbestos and its location and are they aware of the requirements to report any observed damage?

  Yes

  No

  N/A

• Has relevant Asbestos monitoring been completed within each 12 month period?

  Yes

  No

  N/A

• Was. any further. Asbestos damage observed during the audit that is not highlighted on the last. monitoring survey?

  Yes

  No

  N/A

Fire and Emergencies

• Have significant findings from the current FRA been progressed in line with the action plan provided?

  Yes

  No

  N/A

• Is the fire log book held and up to date with all sections completed including a copy of the original fire risk assessment and the latest review?

  Yes

  No

  N/A

• Have all designated. fire wardens and persons who assist during an evacuation been identified?

  Yes

  No

  N/A

• Do bi-annual fire drills include all persons ( including all shifts) & are they conducted at the required intervals?

  Yes

  No

  N/A

• Is there evidence that fire and emergency equipment have received recorded inspections at the required intervals?

  Yes

  No

  N/A

• Are personnel emergency evacuation plans completed for all persons requiring them?

  Yes

  No

  N/A

• Are walkways stairways and escape routes kept clear of obstructions?

  Yes

  No

  N/A

Workplace Inspections

• Are required monthly workplace inspections conducted and recorded via on-line reporting?

  Yes

  No

  N/A

• Is there evidence that issues raised from the workplace inspections are being actioned appropiately?

  Yes

  No

  N/A

Permit to Work

• Are permit forms issued to & by competent persons for all works requiring them including roof working, hot works, live electrical works and confined space works?

  Yes

  No

  N/A

• Are permit forms prepared, issued and cancelled following procedures?

  Yes

  No

  N/A

• Are controls listed on sampled permits suitable and sufficient for the works being undertaken ?

  Yes

  No

  N/A

Electrical Safety

• Has the electrical installation been inspected in the last 5 years and are records held with labels affixed to electrical panels?

  Yes

  No

  N/A

• Is a register of all portable electrical equipment held and affixed with an in date label?

  Yes

  No

  N/A

• Has any observed electrical task been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

• Are faulty items removed from service and labelled as such prior to repair by a competent person?

  Yes

  No

  N/A

• Are any trailing leads kept to a minimum, unrolled, not plugged into another lead to gain length and not overloaded?

  Yes

  No

  N/A

• Are electrical cupboards kept clear off combustibles and is there at least 1 metre between combustibles and all mains boards?

  Yes

  No

  N/A

• Does all operational lighting have bulbs in place?

  Yes

  No

  N/A

Workplace Transport

• Are appropriate traffic circulation signs and signals for vehicles and pedestrians in place?

  Yes

  No

  N/A

• Are all vehicles fit for purpose and maintained in a satisfactory condition with daily checks, pre-use and statutory inspections completed and recorded?

  Yes

  No

  N/A

• Is pedestian access restricted to authorised personnel in areas where workplace transport is in operation?

  Yes

  No

  N/A

• Do all operators of workplace transport hold an appropriate and in date operator license for the class of vehicle being used?

  Yes

  No

  N/A

• Are vehicle speeds appropriate for the area of operation?

  Yes

  No

  N/A

Housekeeping

• Are broken and damaged items labelled and quarantined prior to safe disposal?

  Yes

  No

  N/A

• Is stock positioned, stored, stacked and displayed safely?

  Yes

  No

  N/A

• Flooring or items placed upon it are unlikely to cause a potential slipping or tripping hazard?

  Yes

  No

  N/A

Noise at Work

• Are required warning signs and noise protection equipment sited at the entrances to noisy areas?

  Yes

  No

  N/A

• Have all workers within a noisy area been provided with appropriate hearing personal protective equipment?

  Yes

  No

  N/A

• Has any observed work within a designated area been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

Vibration

• Has any observed work involving vibration equipment been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

Health Surveillance

• Are employees aware of the need to report any instance of occupational ill health?

  Yes

  No

  N/A

• Are medical examinations and I'll health screening being undertaken as required?

  Yes

  No

  N/A

• Is there a managed programme of routine occupational health screening and medical assessment?

  Yes

  No

  N/A

• Are records of occupational screening and medicals passed to the relevant HR department?

  Yes

  No

  N/A

Pressure Systems

• Are design, specification and manuals available for installed systems?

  Yes

  No

  N/A

• Has any observed work involving pressure systems been conducted in accordance with company policy and accompanying risk assessments?

  Yes

  No

  N/A

Violence and Aggression

• Are workplace threats, abuse or violence investigated when reported ?

  Yes

  No

  N/A

Drug and Alcohol Policy

• Are employees informed of the policy and do they understand their responsibilities within the scope of the policy ?

  Yes

  No

  N/A

• Are employees aware of their responsibility to report any suspected drug or alchoholmisuse within the workplace to their line manager?

  Yes

  No

  N/A

First Aid

• Are there sufficient first aiders or appointed persons available for the premises accounting for size and type of injuries that may occur?

  Yes

  No

  N/A

• Do all first aiders hold current certification from a recognised training provider and completed a refresher training as required?

  Yes

  No

  N/A

• Are the names and if required locations of any first aiders or appointed persons posted?

  Yes

  No

  N/A

• Do first aid boxes, rooms, eye washes, vehicle kits or first aider bags contain sufficient in date equipment and consumables?

  Yes

  No

  N/A

Health and Safety Training

• Have all employees including temporary or agency employees completed the company E-learning induction and relevant site induction?

  Yes

  No

  N/A

• Have all employees received recorded training relevant for the tasks they will be undertaking prior to commencing that task within the past 3 years?

  Yes

  No

  N/A

• Have all employees completed relevant annual risk assessment and take 5 refresher training?

  Yes

  No

  N/A

• Have all employees with Manager responsibility received training?

  Yes

  No

  N/A

• Are relevant training records available for all employees?

  Yes

  No

  N/A

Legionella

• Is a management system in place for the site?

  Yes

  No

  N/A

• Are scheduled inspections carried out and recorded?

  Yes

  No

  N/A

Driving for Work

• Are vehicles chosen for the task suitability and are vehicle safety features and records taken into consideration?

  Yes

  No

  N/A

• Are driver checks completed prior to vehicle allocation and periodically?

  Yes

  No

  N/A

• Are all commercial vehicle road traffic accidents investigated?

  Yes

  No

  N/A

Lone Worker

• Have lone worker situations been identified with measures taken to remove the requirement for lone working?

  Yes

  No

  N/A

• Are control measures and emergency procedures for lone workers suitable and sufficient for the lone works being undertaken?

  Yes

  No

  N/A

• Are potential lone workers aware of current available control measures and procedures ?

  Yes

  No

  N/A

Employee Welfare

• Are changing facilities readily available with provision to store items?

  Yes

  No

  N/A

• Are there adequate safe sanitary and washing facilities available with hot and cold water, soap and a means of hand drying?

  Yes

  No

  N/A

• Is wholesome drinking water and adequate drinking vessels available?

  Yes

  No

  N/A

• Are adequate, suitable and sufficient facilities available for rest breaks?

  Yes

  No

  N/A

Temporary and Agency Workers

• Have all temporary and agency worker requirements as required in other audit sections been met?

  Yes

  No

  N/A

Visitors

• Are all visitors required to sign in to and off site?

  Yes

  No

  N/A

• Are all visitors shown a copy or instructed on the site rules and emergency procedures?

  Yes

  No

  N/A

• Are external visitors escorted at all times whilst on the premises?

  Yes

  No

  N/A

Waste Handling

• Is all waste segregated as required for the site.?

  Yes

  No

  N/A

• Is all waste managed to maximise available storage space?

  Yes

  No

  N/A

• Where available is waste held in suitable receptacles kept away from the building and locked?

  Yes

  No

  N/A

Young Persons

• Have all young persons under 18 had a specific risk assessment completed and communicated prior to placement or start of their employment.?

  Yes

  No

  N/A

• Is training, instruction and appropriate supervision provided and where relevant observed.?

  Yes

  No

  N/A

• Are additional requirements of the young persons rest breaks met (30 minutes when working 4.5 hours or more with 12 hours uninterrupted rest in every 24 hours)?

  Yes

  No

  N/A

• Young persons are not exposed to any hazard that they may not recognise due to their age, lack of training or experience?

  Yes

  No

  N/A

Women in the Workplace

• Are individual risk assessments conducted for all expectant and new mothers in order to account for any physical, biological or chemical risk?

  Yes

  No

  N/A

• Do existing risk assessments account for any physical, biological or chemical risk that could potentially expose an employee or a visitor who is of child-bearing age?

  Yes

  No

  N/A

• Are these assessments regularly updated as required?

  Yes

  No

  N/A

• Are control measures identified, implemented, regularly reviewed and revised as required?

  Yes

  No

  N/A

• Are sufficient welfare provisions and support available?

  Yes

  No

  N/A