Health & Safety Management Audit and Workplace Inspection Report

• Client

• Conducted on

  Date

• Prepared by

• Location
  Address

1. Policy & Planning

• Are roles and responsibilities for health and safety clearly set out, including directors, managers, safety representatives, employees, fire wardens, first aiders and the competent person?

  Yes

  No

  N/A

• Are procedures and resources in place to meet legal requirements, including: risk assessment, use of equipment, accident and incident investigation, consultation, maintenance of equipment?

  Yes

  No

  N/A

• Is health and safety performance measured and are there performance targets?

  Yes

  No

  N/A

• Is the management of contractors included in the Policy?

  Yes

  No

  N/A

• Is there a clear procedure for reviewing the Policy when there are changes or following accidents or consultation with employees?

  Yes

  No

  N/A

• Do you communicate with other occupiers of the premises to share health and safety information?

  Yes

  No

  N/A

• Are employees or their representatives involved in developing the policy?

  Yes

  No

  N/A

• Is the level of health and safety competence considered in health and safety plans and policies?

  Yes

  No

  N/A

2. Risk Profiling

• Who takes ownership of health and safety risks e.g. MD, CEO or risk committee or equivalent?

  Yes

  No

  N/A

• Are risk assessments carried out by a competent person?

  Yes

  No

  N/A

• Have you identified who is responsible for implementing risk control measures?

  Yes

  No

  N/A

• Are you confident that plans are in place to control the consequences of the worst possible occurrence in your organisation?

  Yes

  No

  N/A

• Are the effects of changing technology considered when reviewing the organisation's risk profile?

  Yes

  No

  N/A

3. Health and Safety Organisation

Controls

• Are managers and supervisors' roles in ensuring that everyone knows how to work safely clearly defined?

  Yes

  No

  N/A

• Are managers/supervisors competent to supervise employees with respect to the significant safety aspects of their work?

  Yes

  No

  N/A

• Are contractors assessed from the health and safety perspective before being commissioned?

  Yes

  No

  N/A

• Is the health and safety performance of contractors assessed (through joint risk assessment) and monitored?

  Yes

  No

  N/A

Cooperation

• Are effective arrangements in place for consulting with employees on health and safety matters?

  Yes

  No

  N/A

Communication

• Are effective arrangements in place for communicating and cascading health and safety information to employees?

  Yes

  No

  N/A

Competence

• Are there effective arrangements in place to ensure that employees gain the skills and knowledge, and ultimately become competent, to carry out their work safely and without risk to their health?

  Yes

  No

  N/A

• If you have hazardous or complex processes, are there arrangements in place to use specialist help when necessary?

  Yes

  No

  N/A

4. Implementing Policies and Plans

• Is there functional and concise health and safety documentation in place proportionate to the organization's risk profile?

  Yes

  No

  N/A

• Does health and safety documentation focus on higher risk activities of the organization?

  Yes

  No

  N/A

• Are there adequate resources to ensure that health and safety risk control measures and procedures are implemented, monitored and reviewed?

  Yes

  No

  N/A

5.Health and Safety Performance

• Is active monitoring of health and safety performance carried out? (e.g. routine inspections of premises, plant and equipment, health surveillance and planned maintenance of key plant/equipment)?

  Yes

  No

  N/A

• Are there systems in place to carry out reactive monitoring and investigation of accidents, incidents and ill health?

  Yes

  No

  N/A

• Is health and safety performance checked against defined pre-determined measures?

  Yes

  No

  N/A

6. Accidents and Incidents

• Is there an effective accident/incident reporting process in place so that managers receive appropriate information?

  Yes

  No

  N/A

• Are the lessons of the accident/incident history of similar industries considered to avoid similar events?

  Yes

  No

  N/A

• Are clear procedures in place detailing what should be reported and are these procedures clearly communicated to all staff?

  Yes

  No

  N/A

• Are accidents/incidents examined to identify trends?

  Yes

  No

  N/A

• Are significant accidents/incidents investigated?

  Yes

  No

  N/A

• Do staff have sufficient training and information to investigate accidents/incidents?

  Yes

  No

  N/A

7. Review

• Is a review of health and safety management undertaken so that the organisation can learn from experience, improve performance and respond to change?

  Yes

  No

  N/A

• Is there a periodic audit of the effectiveness of health and safety management and planning for improvement?

  Yes

  No

  N/A

• Are the outcomes of health and safety review used to plan what you do next with health and safety?

  Yes

  No

  N/A

8. Learning Lessons

• Is action taken on the findings of accident investigations and near-miss reports?

  Yes

  No

  N/A

• Is action taken when organisational failings are identified in monitoring, audit and review processes?

  Yes

  No

  N/A

• Are measures in place to avoid the loss of corporate memory with respect to health and safety information and lessons learned?

  Yes

  No

  N/A

1. Accidents, Incidents, Emergencies and First Aid

• Does the organisation have an Accident, Incident, and First Aid Policy and Procedure?

  Yes

  No

  N/A

• Have all employees been informed of the procedures and the identity of the person responsible for Investigating/reporting accidents (Form 2508/2508a)?

  Yes

  No

  N/A

• Have all employees been informed of the procedures and the identity of the person responsible for First aid facilities?

  Yes

  No

  N/A

• Is an Accident Record Book held on site?

  Yes

  No

  N/A

• Have employees been informed of the location of the first aid facilities?

  Yes

  No

  N/A

• Does the first aid box contain necessary and sufficient contents?

  Yes

  No

  N/A

• Are sufficient numbers of qualified first aiders always available when the workplace is in use?

  Yes

  No

  N/A

• Are accident statistics collated and reviewed?

  Yes

  No

  N/A

• Have procedures been established which are to be followed in the event of any serious incidents occurring such as Fire?

  Yes

  No

  N/A

• Have procedures been established which are to be followed in the event of any serious incidents occurring such as Storm?

  Yes

  No

  N/A

• Have procedures been established which are to be followed in the event of any serious incidents occurring such as Flooding?

  Yes

  No

  N/A

• Have procedures been established which are to be followed in the event of any serious incidents occurring such as Loss of utilities (gas, water, electricity)?

  Yes

  No

  N/A

• Do the procedures ensure that all employees, contractors, visitors and others who may be exposed to serious and/or imminent danger are aware of the nature of the hazard and of the steps that will be taken to protect them from it?

  Yes

  No

  N/A

• In a shared workplace, are the separate emergency procedures coordinated?

  Yes

  No

  N/A

• Has the implementation of the procedures been delegated to enough competent persons, and staff informed of the identity of those persons?

  Yes

  No

  N/A

• Have all employees, contractors, visitors and others who may be affected been made aware of the procedures?

  Yes

  No

  N/A

• Are emergency procedure drills carried out periodically?

  Yes

  No

  N/A

2. Communication and Training

• Has the person responsible for managing health and safety been identified?

  Yes

  No

  N/A

• Is health and safety a discussion item at Management review meetings?

  Yes

  No

  N/A

• Is health and safety a discussion item at Management/staff meetings?

  Yes

  No

  N/A

• Is health and safety a discussion item at Other meetings?

  Yes

  No

  N/A

• Is there a formal Health and Safety Committee or other mechanism for consultation?

  Yes

  No

  N/A

• If there is a formal Health and Safety Committee, does it meet regularly?

  Yes

  No

  N/A

• Are the results of the Health and Safety Committee meetings communicated to all staff?

  Yes

  No

  N/A

• Are there other methods of communicating health and safety to staff?

  Yes

  No

  N/A

• Have all new employees, including temporary ones, received health and safety induction training?

  Yes

  No

  N/A

• Have all personnel received training in the use of appropriate safe working procedures?

  Yes

  No

  N/A

3. Control of Contractors

• Does the Organisation have a Control of Contractors Policy and Procedure?

  Yes

  No

  N/A

• Is there a selection procedure that considers safety management arrangements and past safety performance of contractors?

  Yes

  No

  N/A

• Does a nominated person act as a coordinator with contractors?

  Yes

  No

  N/A

• Are there arrangements in place for the transfer of hazard information between the client and the contractor?

  Yes

  No

  N/A

• Is there a regime for monitoring contractor activities?

  Yes

  No

  N/A

• Is there a procedure to ensure clear understanding of the contractor's area of work and use of client's services, facilities, and equipment?

  Yes

  No

  N/A

• Is the contractor made aware of the client's site rules including first aid, accident reporting, and emergency actions requirements?

  Yes

  No

  N/A

• Is a Permit to Work system utilised to control contractor's activities?

  Yes

  No

  N/A

4. Display Screen Equipment

• Does the Organisation have a DSE Assessment Policy and Procedure?

  Yes

  No

  N/A

• Do individual workstation assessments take place?

  Yes

  No

  N/A

• Is there a process for periodic review?

  Yes

  No

  N/A

• Are identified actions managed?

  Yes

  No

  N/A

• Is appropriate information provided to directly employed persons and contractors/others?

  Yes

  No

  N/A

• Is there adequate training for staff on DSE usage?

  Yes

  No

  N/A

• If hot-desking is carried out, are there necessary facilities to allow for different needs? (must include adjustable chair, footrest, wrist support)

  Yes

  No

  N/A

5. Documentation

• Is there an effective Health and Safety Policy and Procedure (manual)?

  Yes

  No

  N/A

• If yes, does it contain: An overall statement of intent?

  Yes

  No

  N/A

• Health and safety responsibilities for everyone affected by the undertaking?

  Yes

  No

  N/A

• Comprehensive details of all arrangements for implementing the policy?

  Yes

  No

  N/A

• How is the Policy and its arrangements brought to staffs attention:

• Is there a formal review process of the Policy?

  Yes

  No

  N/A

• Is there a current copy of the "Health and Safety Law" poster on display?

  Yes

  No

  N/A

• Is there a current copy of the Certificate of Employer's Liability Insurance on display?

  Yes

  No

  N/A

6. Driving for Work

• Do any employees drive on Organisation business?

  Yes

  No

  N/A

• Are there pool vehicles?

  Yes

  No

  N/A

• Are any employees provided with an organisation vehicle?

  Yes

  No

  N/A

• Does the Organisation have a Driving Policy and Procedure?

  Yes

  No

  N/A

• If so, do those policies and procedures cover the following:

  Select

• Safe driving guidelines

  Yes

  No

  N/A

• Mobile phone use

  Yes

  No

  N/A

• Taking medication

  Yes

  No

  N/A

• Use of other forms of transport/staying in hotels

  Yes

  No

  N/A

• Taking breaks

  Yes

  No

  N/A

• Accident reporting

  Yes

  No

  N/A

• Defensive driving techniques

  Yes

  No

  N/A

• Vehicle breakdown

  Yes

  No

  N/A

• Reporting speeding offences and other convictions

  Yes

  No

  N/A

• Smoking

  Yes

  No

  N/A

• Fatigue

  Yes

  No

  N/A

• DVT

  Yes

  No

  N/A

• Vehicle inspections

  Yes

  No

  N/A

• Motor insurance

  Yes

  No

  N/A

• Car maintenance/servicing/MOTs

  Yes

  No

  N/A

• Maximum driving hours

  Yes

  No

  N/A

• Are driving risk assessments carried out?

  Yes

  No

  N/A

• If so, do the assessments cover:

  Yes

  No

  N/A

• The driver's medical condition

  Yes

  No

  N/A

• Accident, incidents, driving offences, convictions, etc.

  Yes

  No

  N/A

• The suitability of the vehicle used

  Yes

  No

  N/A

• Maintenance of the vehicle

  Yes

  No

  N/A

• The driver's mileage/time spent driving

  Yes

  No

  N/A

• Examination of insurance documents, MOT certificates, driving licence

  Yes

  No

  N/A

• If formal assessments are not carried out, are the following checked on an annual basis? The driver's medical condition

  Yes

  No

  N/A

• Accident, incidents, driving offences, convictions, etc.

  Yes

  No

  N/A

• Maintenance and servicing of the vehicle

  Yes

  No

  N/A

• Examination of insurance documents, MOT certificates, driving licence

  Yes

  No

  N/A

• Do all employees drive less than 20,000 miles per annum?

  Yes

  No

  N/A

7. Electrical Installations

• Is there an Initial Test Certificate in place?

  Yes

  No

  N/A

• Does the Initial Test Certificate state the recommended testing period?

  Yes

  No

  N/A

• Is the electrical fixed installation system subject to periodic inspection and test?

  Yes

  No

  N/A

• Are there any outstanding action points?

  Yes

  No

  N/A

• Is a Permit to Work system in place to prevent those doing work being put at risk by others?

  Yes

  No

  N/A

• Do the doors of electrical switch rooms contain "DANGER 240/415 volts" signs, (or EEC Danger - Electricity Symbol)?

  Yes

  No

  N/A

• Is there an electrical shock sign displayed by the switchgear?

  Yes

  No

  N/A

• Have appropriate rubber floor mats (front and rear) been provided for all main high voltage switchgear?

  Yes

  No

  N/A

• Is the switchgear: Labelled?

  Yes

  No

  N/A

• Fitted with phase identification buttons (or equivalent)?

  Yes

  No

  N/A

• Adequately earthed?

  Yes

  No

  N/A

• Are all trunking lids and conduit box lids in place and secure?

  Yes

  No

  N/A

• Are all portable, transportable and fixed appliances regularly tested?

  Yes

  No

  N/A

• Are all appliance test records accessible?

  Yes

  No

  N/A

• Where portable appliances are used externally or in damp/corrosive areas, are the power circuits protected by RCD (earth leakage) devices?

  Yes

  No

  N/A

• Is there a requirement for: Ingress Protection (IP) rated equipment? Explosion proof (EX) rated equipment?

  Yes

  No

  N/A

8. Fire Safety

• Does the organisation have a Fire and Emergency Policy and Procedure?

  Yes

  No

  N/A

• Has a Fire Risk Assessment been undertaken?

  Yes

  No

  N/A

• Have fire hazards been identified and effective risk control measures been implemented?

  Yes

  No

  N/A

• Will everyone be safe in case of fire, i.e.: Is there a means of raising the alarm?

  Yes

  No

  N/A

• Is there a plan to warn others?

  Yes

  No

  N/A

• Are there arrangements in place to call the Fire Service?

  Yes

  No

  N/A

• Can a small fire be put out quickly to stop it spreading?

  Yes

  No

  N/A

• Has consideration been given to how everyone will escape?

  Yes

  No

  N/A

• Are escape routes planned?

  Yes

  No

  N/A

• Will people be able to safely find their way out, even at night if necessary?

  Yes

  No

  N/A

• Does all the safety equipment work?

  Yes

  No

  N/A

• Will people know what to do and how to use the equipment?

  Yes

  No

  N/A

• Is there an effective Fire Safety Plan in place so that all employees will know what to do in the event of a fire emergency?

  Yes

  No

  N/A

• Are sufficient numbers of qualified fire wardens always available when the workplace is in use?

  Yes

  No

  N/A

9. Hazardous Substances

• Are procedures in place to identify hazardous substances that may be in use in the workplace?

  Yes

  No

  N/A

• Has an inventory of all potentially hazardous substances been produced and safety data information obtained?

  Yes

  No

  N/A

• Have the risks to health from the hazardous substances been assessed?

  Yes

  No

  N/A

• Have the risks and necessary precautions for all work activities been identified?

  Yes

  No

  N/A

• Have preventive measures, or risk control measures, been put in place?

  Yes

  No

  N/A

• Is it ensured that the risk control measures are effectively used and maintained?

  Yes

  No

  N/A

• Is monitoring of exposure to employees carried out where appropriate?

  Yes

  No

  N/A

• Is appropriate health surveillance carried out where appropriate?

  Yes

  No

  N/A

• Are there effective plans and procedures in place to deal with accidents, incidents, and emergencies involving hazardous substances?

  Yes

  No

  N/A

• Are employees provided with suitable and sufficient information, instruction, and training?

  Yes

  No

  N/A

10. Health Management

• Are there policies and procedures in place for the following?

  Select

• Stress

  Yes

  No

  N/A

• Bullying

  Yes

  No

  N/A

• Harassment and discrimination

  Yes

  No

  N/A

• Alcohol and substance abuse

  Yes

  No

  N/A

• Personal safety/managing violence

  Yes

  No

  N/A

• Has a strategy been adopted to comply with the HSE's Stress Management Standards?

  Yes

  No

  N/A

• Are confidential counselling/support services offered for victims of stress, bullying, violence, harassment, etc.?

  Yes

  No

  N/A

• Have managers and supervisors received any training in managing stress?

  Yes

  No

  N/A

• Have managers and supervisors had any training in preventing and managing bullying, harassment, and discrimination?

  Yes

  No

  N/A

• Have employees been provided with any guidance or literature on dealing with stress, bullying, harassment, or discrimination?

  Yes

  No

  N/A

• Have any risk assessments been carried out to identify people/posts at risk from stress? And measures adopted to minimise the risk?

  Yes

  No

  N/A

• Has the risk of legionella bacteria been eliminated by the type of water system and the avoidance of wet cooling systems?

  Yes

  No

  N/A

11. Legionella

• If the risk has not been eliminated, has this been considered by carrying out a risk assessment?

  Yes

  No

  N/A

• If there is a significant risk from legionella, has a 'responsible person' been identified in writing?

  Yes

  No

  N/A

• Has the responsible person received appropriate training?

  Yes

  No

  N/A

• Has the responsible person and all involved in the control regime received appropriate training?

  Yes

  No

  N/A

• If external contractors are used, are their roles and responsibilities defined in writing?

  Yes

  No

  N/A

• Has the competence of contractors been checked?

  Yes

  No

  N/A

12. Lifting & Handling

• Does the Organisation have a Manual Handling Policy and Procedure?

  Yes

  No

  N/A

• Have all manual handling operations been identified?

  Yes

  No

  N/A

• Have suitable and sufficient risk assessments been conducted?

  Yes

  No

  N/A

• Do the risk assessments include: The task?

  Yes

  No

  N/A

• Do the risk assessments include: The load?

  Yes

  No

  N/A

• Do the risk assessments include: Working environment?

  Yes

  No

  N/A

• Do the risk assessments include: Individual capability?

  Yes

  No

  N/A

• Are risk assessments regularly reviewed?

  Yes

  No

  N/A

• Have appropriate control measures been introduced?

  Yes

  No

  N/A

• Have staff received suitable information, instruction and training?

  Yes

  No

  N/A

• Is training refreshed at suitable intervals?

  Yes

  No

  N/A

13. Moving Around the Workplace

• Do any doors that swing in both directions contain a transparent panel?

  Yes

  No

  N/A

• Do conventional doors on traffic routes contain a transparent panel?

  Yes

  No

  N/A

• Are transparent panels of sufficient size or suitably positioned to enable a wheelchair user to be seen?

  Yes

  No

  N/A

• Are all transparent panels of a laminated or safety glass type?

  Yes

  No

  N/A

• Are all doors with partial/full glazing of a laminated or safety glass type?

  Yes

  No

  N/A

• Are power-operated doors (including revolving doors) 'fail safe' when the power fails?

  Yes

  No

  N/A

• During a power failure, if it is necessary to open power-operated doors with tools, are they readily accessible?

  Yes

  No

  N/A

• Are the floors appropriate for use?

  Yes

  No

  N/A

• Are the floors of even and sound construction?

  Yes

  No

  N/A

• Are the floors safe (not slippery)?

  Yes

  No

  N/A

• Are the floors properly drained where necessary?

  Yes

  No

  N/A

• Are all floor coverings appropriate and sound?

  Yes

  No

  N/A

• Are the traffic routes easily identified?

  Yes

  No

  N/A

• Are the traffic routes free from obstructions?

  Yes

  No

  N/A

• Are the traffic routes free of trailing cables/flexes?

  Yes

  No

  N/A

• Are the traffic routes equipped with suitable handrails where necessary (e.g. stairs, fire escapes etc.)?

  Yes

  No

  N/A

• Are the traffic routes properly illuminated?

  Yes

  No

  N/A

• Are the traffic routes well signed with "EXIT" routes clearly marked?

  Yes

  No

  N/A

• Are the traffic routes suitable for disabled persons?

  Yes

  No

  N/A

• Are changes in floor levels on traffic routes clearly marked (e.g. steps between floors)?

  Yes

  No

  N/A

• Under conditions of snow and ice, are there facilities for gritting?

  Yes

  No

  N/A

• Under conditions of snow and ice, are there facilities for clearing?

  Yes

  No

  N/A

• Under conditions of snow and ice, are there facilities for closure of routes (e.g. external stairs)?

  Yes

  No

  N/A

14. Personal Protective Equipment

• Does the Company have a PPE Policy and Procedure?

  Yes

  No

  N/A

• Do risk assessments show that workers are not exposed to any risks that cannot be adequately controlled by other equally or more effective means than PPE?

  Yes

  No

  N/A

• Have PPE Risk Assessments been completed?

  Yes

  No

  N/A

• Do PPE Risk Assessments consider:

  Yes

  No

  N/A

• Risks involved?

  Yes

  No

  N/A

• Conditions involved?

  Yes

  No

  N/A

• The ergonomic requirements and the state of health of persons who may wear it?

  Yes

  No

  N/A

• Compatibility if more than 1 item is to be worn?

  Yes

  No

  N/A

• The need to ensure that the PPE does not increase the overall risk to the worker?

  Yes

  No

  N/A

• Compliance with current British or EEC standards?

  Yes

  No

  N/A

• Have workers been consulted on the selection and use of PPE?

  Yes

  No

  N/A

• Are there Standard Operating Procedures to ensure that PPE is:

  Select

• Issued to workers personally or made available?

  Yes

  No

  N/A

• Used as required?

  Yes

  No

  N/A

• Fitting correctly?

  Yes

  No

  N/A

• Inspected regularly?

  Yes

  No

  N/A

• Cleaned regularly?

  Yes

  No

  N/A

• Maintained regularly?

  Yes

  No

  N/A

• Suitably accommodated when not in use?

  Yes

  No

  N/A

• Repaired or replaced when necessary?

  Yes

  No

  N/A

• Have employees received adequate training in the:

  Yes

  No

  N/A

• Purpose of the PPE?

  Yes

  No

  N/A

• Use of PPE?

  Yes

  No

  N/A

• Wearing of PPE?

  Yes

  No

  N/A

• Maintenance of PPE?

  Yes

  No

  N/A

• Arrangements for reporting any loss or defect in any PPE?

  Yes

  No

  N/A

• Arrangements for replacing PPE that is past its declared life?

  Yes

  No

  N/A

15. Risk Assessment

• Does the Organisation have a Risk Assessment Policy and Procedure?

  Yes

  No

  N/A

• Are hazards that may result in a significant risk to the safety and/or health of employees or others reduced so far as is reasonably practicable?

  Yes

  No

  N/A

• Is there an effective system in place to identify workplace hazards?

  Yes

  No

  N/A

• Routine workplace inspections?

  Yes

  No

  N/A

• Employee notification?

  Yes

  No

  N/A

• Incident/accident investigation?

  Yes

  No

  N/A

• Changes of activity?

  Yes

  No

  N/A

• New processes?

  Yes

  No

  N/A

• New employees?

  Yes

  No

  N/A

• Is there an effective system in place for assessing the risk to safety and health arising out of workplace hazards?

  Yes

  No

  N/A

• Are the principles of the HSE's Five Steps to Risk Assessment guide followed?

  Yes

  No

  N/A

• Have risk assessors received training appropriate to the level of risk being assessed?

  Yes

  No

  N/A

• Are all significant risk assessments recorded?

  Yes

  No

  N/A

• a. Is an appropriate risk assessment form being used?

  Yes

  No

  N/A

• b. Is an appropriate methodology being used to quantify the level of risk?

  Yes

  No

  N/A

• Does the risk assessment form signpost the need for other risk assessments (e.g. Control of Substances Hazardous to Health, etc.)?

  Yes

  No

  N/A

• If the risk assessment identifies control measures to eliminate or reduce the risk, is there an effective system in place to implement the control measures?

  Yes

  No

  N/A

• Where risks cannot be eliminated or reduced to a low level, is the level of residual risk formally accepted by management?

  Yes

  No

  N/A

• Are employees informed of the outcome of risk assessments?

  Yes

  No

  N/A

• Are employees informed/trained in the protective measures (e.g. design measures, equipment controls, procedures, protective equipment and training) identified to eliminate or reduce risks to safety and health?

  Yes

  No

  N/A

• Is documentation, e.g. safe operating procedures and permits to work, updated because of the risk assessment?

  Yes

  No

  N/A

• Are risk assessments reviewed at least annually?

  Yes

  No

  N/A

• Are risk assessments reviewed more frequently if the level of risk or work circumstances require it?

  Yes

  No

  N/A

• Have all generic risk assessments been reviewed to ensure that any specific site changes have been made?

  Yes

  No

  N/A

• Have all relevant personnel received training in the use of the above risk assessments?

  Yes

  No

  N/A

16. Waste Management

• Does the Company have a Waste Management Policy and Procedure?

  Yes

  No

  N/A

• Is all waste at the central collection/storage area protected and stored properly?

  Yes

  No

  N/A

• Is the waste handled by one of the following: Council waste carriers?

  Yes

  No

  N/A

• Is the waste handled by one of the following: Registered waste carriers?

  Yes

  No

  N/A

• Is the waste handled by one of the following: Holders of waste disposal or waste management licenses?

  Yes

  No

  N/A

• Is the waste handled by one of the following: Persons who are exempt?

  Yes

  No

  N/A

• Do procedures exist for providing the collection authority with a written description of the waste?

  Yes

  No

  N/A

• Do procedures exist for signing a transfer note for it?

  Yes

  No

  N/A

• Is the waste cleared regularly?

  Yes

  No

  N/A

• Is waste kept in suitable receptacles, if it is stored in the workplace?

  Yes

  No

  N/A

• Is the central waste storage area kept clean?

  Yes

  No

  N/A

• If any waste is contaminated or hazardous, are special arrangements made for its disposal?

  Yes

  No

  N/A

• To prevent contamination of foul or surface water drainage systems, are grease traps or petrol/solvent interceptors installed where apt?

  Yes

  No

  N/A

• Are employees given suitable and sufficient training, instruction and information on the use of facilities?

  Yes

  No

  N/A

• Have waste bins been provided suitable for the type of product collected in them?

  Yes

  No

  N/A

• Are all waste bins kept hygienic, emptied or removed from the building at least daily?

  Yes

  No

  N/A

• Is there a maintenance programme in place to ensure that drains, etc. are cleaned on a regular basis?

  Yes

  No

  N/A

17. Working at Height

• Does the Company have a policy and procedure for Working at Height?

  Yes

  No

  N/A

• Is secure fencing provided to cater for situations where persons might fall or where risks are perceptible?

  Yes

  No

  N/A

• Is fencing provided with a minimum of two horizontal guardrails?

  Yes

  No

  N/A

• Is fencing provided with a minimum of two horizontal guardrails 950 to 1050mm above the surface from which a person might fall?

  Yes

  No

  N/A

• Is fencing rigid (chains, ropes, etc. not to be used)?

  Yes

  No

  N/A

• Is fencing provided with an upstand to prevent falling objects?

  Yes

  No

  N/A

• Are any fixed ladders of sound construction?

  Yes

  No

  N/A

• Are any fixed ladders with firm horizontal rungs?

  Yes

  No

  N/A

• Are any fixed ladders with stiles that extend 950-1050mm above the highest landing level?

  Yes

  No

  N/A

• Are any fixed ladders regularly checked and maintained?

  Yes

  No

  N/A

• Do fixed ladders rising above 6 metres (installed after January 1993) have a landing/rest place every 6 metres?

  Yes

  No

  N/A

• Do fixed ladders rising above 6 metres (installed after January 1993) have each vertical run out of line?

  Yes

  No

  N/A

• Are the openings guarded on fixed ladders which pass through floors?

  Yes

  No

  N/A

• Are safety loops fitted to fixed ladders of more than 2.5 metres length at a maximum of 900mm intervals?

  Yes

  No

  N/A

• Do roofs which require regular access have suitable permanent access?

  Yes

  No

  N/A

• Do roofs which require regular access have fixed physical safeguards to prevent falls from edges?

  Yes

  No

  N/A

• Do roofs which require regular access have fixed physical safeguards to prevent falls through the roof?

  Yes

  No

  N/A

• Are crawling boards available for roofs that require occasional access?

  Yes

  No

  N/A

• Are any portable ladders that are available of sound construction?

  Yes

  No

  N/A

• Are any portable ladders that are available fitted with anti-slip devices?

  Yes

  No

  N/A

• Are any portable ladders that are available regularly inspected and maintained?

  Yes

  No

  N/A

18. Workplace Environment

• Is furniture and other fixtures cleaned regularly and to a suitable standard of cleanliness for the type of building and work undertaken there?

  Yes

  No

  N/A

• Is the standard of cleanliness for all other surfaces suitable for the type of premises and the work undertaken there?

  Yes

  No

  N/A

• Are all toilet facilities and showers maintained in a clean and hygienic condition?

  Yes

  No

  N/A

• Are appropriate materials provided and maintained?

  Yes

  No

  N/A

• Is there a system in place for managing spillages?

  Yes

  No

  N/A

• Is there a system in place for fencing off spillages, etc.?

  Yes

  No

  N/A

• Do cleaning tasks pose a risk from hazardous materials, dusts, flammable materials, and explosive materials?

  Yes

  No

  N/A

• Is there an effective pest control program in place?

  Yes

  No

  N/A

• Is there a safe system for cleaning windows and skylights above ground level, such as anchorage points for safety harnesses or cradles?

  Yes

  No

  N/A

• Is there sufficient drinking water available for all individuals?

  Yes

  No

  N/A

• Are water samples regularly analyzed?

  Yes

  No

  N/A

• Is the drinking water supply easily accessible and clearly marked?

  Yes

  No

  N/A

• Are drinking cups/vessels provided if the water supply is not via a fountain, jet, or filtered dispenser?

  Yes

  No

  N/A

• If the drinking water comes from a storage tank/cistern:

  Yes

  No

  N/A

• Is it well-covered, kept clean, tested regularly, sterilized regularly, and insulated?

  Yes

  No

  N/A

• Is there adequate lighting in all areas?

  Yes

  No

  N/A

• Is there a maintenance program for lamp replacement, cleaning diffusers, and reporting defective lighting?

  Yes

  No

  N/A

• Is the heat generated by the luminaries safely dissipated?

  Yes

  No

  N/A

• Are lighting switches located in easily accessible positions next to door entry points to prevent hazards?

  Yes

  No

  N/A

• If external lighting is provided, is it adequate?

  Yes

  No

  N/A

• Has local supplementary lighting been provided, if situations exist where the general lighting is insufficient for detailed work?

  Yes

  No

  N/A

• Are suitable "mess" facilities provided in easily reached places?

  Yes

  No

  N/A

• Is there somewhere where meals can be eaten (the workstation can be used if it is clean and provided with seating)?

  Yes

  No

  N/A

• Are there facilities for preparing hot drinks (e.g. kettle, vending machine)?

  Yes

  No

  N/A

• Are there facilities for preparing hot food (i.e. where catering not available in or near the workplace)?

  Yes

  No

  N/A

• Are employees given suitable and sufficient instruction and information on the use of the facilities?

  Yes

  No

  N/A

• Where cooking/heating appliances are in use, are they being used safely?

  Yes

  No

  N/A

• Are kitchen items stored safely, properly, and in a clean location?

  Yes

  No

  N/A

• Where fridges and freezers are supplied, are they in good working order/state of repair, free from rust, clean, etc.?

  Yes

  No

  N/A

• Where cooking appliances are supplied, are they in a good working order/state of repair, free from rust, clean, etc.?

  Yes

  No

  N/A

• Is there a well-marked and adequate supply of healthy drinking water?

  Yes

  No

  N/A

• Are automatic dishwashers regularly cleaned and disinfected?

  Yes

  No

  N/A

• Is a suitable cleaning chemical provided for washing kitchen items?

  Yes

  No

  N/A

• Are cleaning chemicals stored away separately from any food?

  Yes

  No

  N/A

• Are kitchen areas clean? (Floors, walls, shelves, cupboards, worktops, etc.)

  Yes

  No

  N/A

• Are bins regularly emptied and cleaned?

  Yes

  No

  N/A

• Are COSHH safety data sheets available for all cleaning/sterilizing chemicals in use, and have staff been trained in their use, safety precautions, etc.?

  Yes

  No

  N/A

• Have fire extinguishers/blankets been provided?

  Yes

  No

  N/A

• Is the area well ventilated?

  Yes

  No

  N/A

• - Are there sufficient numbers of suitable sanitary conveniences available for the amount of people or groups using them?

  Yes

  No

  N/A

• Where strenuous, dirty, or other special types of work are undertaken, are suitable showers or other cleaning facilities or products available?

  Yes

  No

  N/A

• Are facilities provided, where required, suitable for the needs of disabled persons?

  Yes

  No

  N/A

• Are the sanitary convenience rooms adequately ventilated in accordance with statutory requirements?

  Yes

  No

  N/A

• Are the sanitary convenience rooms adequately illuminated to the correct levels?

  Yes

  No

  N/A

• Do the facilities provide adequate privacy?

  Yes

  No

  N/A

• Are there sufficient washing facilities with hot and cold running water available within the vicinity of the sanitary conveniences?

  Yes

  No

  N/A

• Have suitable cleaning agents, hand drying facilities, toilet tissue holders (with toilet tissue), coat hooks, etc. been provided?

  Yes

  No

  N/A

• Is adequate sanitary disposal provided for the numbers of female staff on the premises?

  Yes

  No

  N/A

• Are all sanitary facilities cleaned to hygienic standards?

  Yes

  No

  N/A

• Does the Company have an effective Workplace Environment policy and procedure?

  Yes

  No

  N/A

• Is the space temperature in the workplace controlled at a reasonable level?

  Yes

  No

  N/A

• If the workplace is uncomfortably warm, have measures been taken to reduce the space temperature to reasonable levels?

  Yes

  No

  N/A

• If extremes of temperature cannot be avoided, are workers provided with suitable protective clothing?

  Yes

  No

  N/A

• Are thermometers available at convenient positions to enable staff to check temperatures?

  Yes

  No

  N/A

• Are the flooring coverings adequate or has provision been made to prevent cold feet to those standing for long periods?

  Yes

  No

  N/A

• Are any fumes produced by processes discharged safely away from the workplace and/or building?

  Yes

  No

  N/A

• Is there a sufficient air supply available for combustion in boilers or other processes?

  Yes

  No

  N/A

• If portable heating appliances are used, are they safe to use in the workplace and are they free from causing obstruction?

  Yes

  No

  N/A

• Are heating appliances and installations regularly maintained and records kept?

  Yes

  No

  N/A

• Is sufficient fresh air introduced into the workplace by either natural or mechanical means?

  Yes

  No

  N/A

• Is fresh air that is introduced free from impurities, fumes or odours?

  Yes

  No

  N/A

• Are workers free from draughts or excessive air movement?

  Yes

  No

  N/A

• In a workplace that requires mechanical ventilation to remove stale, hot or humid air, is the make-up air supplied at an adequate rate?

  Yes

  No

  N/A

• In toilets and other essential ventilated areas, has duplicate fan equipment been provided?

  Yes

  No

  N/A

• Are visible or audible warning signals provided for plant failure of essential ventilating systems?

  Yes

  No

  N/A

• Are grilles and ducts in ventilation systems regularly cleaned?

  Yes

  No

  N/A

• Are space heating and ventilating systems regularly maintained and records kept?

  Yes

  No

  N/A

• Is adequate space available for the task to be carried out? (Generally, 11 cubic meters/person)?

  Yes

  No

  N/A

• If tasks are carried out in confined spaces, has a risk assessment been carried out?

  Yes

  No

  N/A

• If tasks are carried out in confined spaces, is adequate ventilation provided for the operative?

  Yes

  No

  N/A

• If work is carried out in a difficult to access or a confined space, is stand-by assistance readily available in the event of an emergency?

  Yes

  No

  N/A

• If work is carried out adjacent to unstable solids, large liquid filled vessels or expanses of water, are adequate safeguards in place to prevent accidents?

  Yes

  No

  N/A

• Has suitable and sufficient training, instruction and information been provided to all workers regarding the workplace environment?

  Yes

  No

  N/A

• Has an Access Audit been carried out?

  Yes

  No

  N/A

• Is the building set up to cater for disabled persons?

  Yes

  No

  N/A

• Has an asbestos risk assessment survey been conducted if the building was built before 2000?

  Yes

  No

  N/A

• Is an asbestos register available which identifies where the asbestos is in the building?

  Yes

  No

  N/A

• Have all the required remedial actions, including signage identified in the asbestos risk assessment, been carried out?

  Yes

  No

  N/A

• Are regular housekeeping inspections conducted?

  Yes

  No

  N/A

• Are these housekeeping inspections recorded?

  Yes

  No

  N/A

• Are there effective policies and procedures in place for the following?

  Select

• • Machinery

  Yes

  No

  N/A

• • Storage racking

  Yes

  No

  N/A

• • Lifting equipment

  Yes

  No

  N/A

• • Pressure vessels/systems

  Yes

  No

  N/A

• • Mobile plant

  Yes

  No

  N/A

• Is office equipment subject to regular maintenance?

  Yes

  No

  N/A

• Is shelving secured to prevent toppling?

  Yes

  No

  N/A

• Is it ensured that heavy objects are not placed above head height on shelves and cabinets?

  Yes

  No

  N/A

• Are the drawers of filing cabinets fitted with a safety device to prevent more than one drawer being opened at a time, or are the cabinets otherwise protected (linked together, secured to wall, etc.)?

  Yes

  No

  N/A