• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Version 1.2
    Changes to Service areas due to Interim Restructure


  • This report presents the ongoing situation with regard to the management of occupational safety and health in Crawley Borough Council;

  • The report covers the period from

  • Until

  • Add signature

Health & Safety Policies

Corporate Health & Safety Policy Document

  • The Current Policy Document was last reviewed and adopted by the Council's Leader and Chief Executive on

  • it is anticipated that it will be reviewed by the

  • The current Policy Document is

Health & Safety Subject Policies

  • The council’s health and safety subject policies, which are subordinate to the corporate health and safety policy, are currently undergoing a major review or in many cases, initial construction.


  • Table 1 below shows the subject / status / proposed review date and progress

  • 001 Personal Protective Equipment

  • 002 Caution Register

  • 003 Working at Height

  • 004

  • 005 First Aid

  • 006 Display Screen Equipment

  • 007 Control of Substances Hazardous to Health

  • 008 Manual Handling

  • 009 Home Working

  • 010 Risk Assessment

  • 011 Lone Working

  • 012 Stress

  • 013 Smoking

  • 014 External Threats and Invacuation

  • 015 Fire Safety

  • 016 Accident and Incident reporting

  • 017 Council Vehicles and Driving

  • 018 Alcohol and Drugs

  • 019 Young Persons

  • 020 New and Expectant Mothers

  • 021 Health & Safety Management of Contractors

  • 022 Noise at work

  • 023 Work Equipment

  • 024 Lifting Operations& Lifting Equipment

  • 025 Electrical Supplies& Electrical Equipment

  • 026 Gas Appliance and Supply<br>

  • 027 Water Quality and Legionella<br>

  • 028 Workplace Health Safety and Welfare

  • 029 Asbestos<br>

  • 030 Radon<br>

  • 031 Design and Building of Permentant & Temporary Structures<br>

  • 032 ElectroMagnetic Radiation Regulations 2017<br>

  • 033 Staff H&S Handbook<br>

Accident Statistics

  • Between the dates

  • and

  • Incidents Reported to the Corporate Safety Unit

  • Reported to the Health & Safety Executive (HSE) as required by the Reporting of Injuries, Diseases & Dangerous Occurrences Regulations (RIDDOR);

  • Injury to an Employee whilst at Work

  • Injury and Initial Cause

  • A Member of Public who was taken directly from the scene of the accident to Hospital for Treatment.

  • Injury and Initial Cause

  • Over 7 Day Absences

  • Reason for Absence

  • Chart 1 This illustrates the types of accident which have occurred during the reporting period.

  • Chart 2 This illustrates the number of accidents by council services.

  • Comparisons The two figures below illustrate how Crawley Borough Council’s accident and incident reporting compares to a model of typical reporting ratios provided by the Health & Safety Executive.

  • Figure 1

  • Figure 2

  • The comparative data in the 2 figures above implies that a lot of near-miss events are not being reported. Near-miss events are important to the council as they provide useful opportunities for council management to better identify and manage its risks.

  • Chart 3 provides a year-to-year comparison.

  • Notes

  • Chart 4 - Number of Accidents / Incidents by month

Health & Safety Training


  • The Council Provides three Online Learning modules that form employees Madatory introductory training.
    These Modules are
    Introduction to Workplace Safety (British Safety Council)
    Fire Safety Awareness (Learning Lounge)
    Display Screen Equipment (DSEASY) only for PC Users

  • New Starters in the last Quarter

Outstanding Mandatory Training

  • Outstanding training by Service Area

Fire Safety Awareness

  • Number who have not completed the module

  • Outstanding Fire Safety Awareness e-Training

  • Fire Safety Awareness

  • Incomplete Training
  • Service Area

  • Number Outstanding

  • Senior Management intervention may be required.

  • Number Outstanding Name of peson not completing

Display Screen Assessments

  • Number who have not completed the module

  • Outstanding DSE Training and Assessment

  • DSE

  • Incomplete Training
  • Service Area

  • Number Outstanding

  • Senior Management intervention may be required.

  • Name of peson not completing

Introduction to Safety & Health at Work

  • Number who have not completed the module

  • Outstanding Basic Safety and Health at work e-learning

  • General H&S Training

  • Incomplete Training
  • Service Area

  • Number Outstanding

  • Senior Management intervention may be required.

  • Name of peson not completing

Other Health & Safety Training

  • Health and safety training continues to be delivered on an ‘as required’ basis. This will remain the case until a Corporate Learning & Development Plan can be created into which a health and safety training matrix can be inserted to support the corporate plan.

  • Training that has Occurred in the Previous 12 months
  • In the past 12 months the following Training was delivered (including the numbers of staff attending)

  • Training that is planned in the next 12 month period
  • Planned Training

Health & Safety Inspections and Audits

  • NOTE
    This section does not record the local inspections undertaken by local management on daily work activities, for example daily vehicle checks undertaken by drivers or walk-throughs of park areas by Park Staff.


  • During the last three month period the following Health & Safety Inspections were carried out bu the Corporate Health & Safety Advisor;

  • Trade Unions have a legal entitlement to undertake workplace inspections, however records of these events are not held by the Corporate Health and Safety Unit.

  • Good management practices show that regular Management Health and safety inspections promote a safer workplace and allow issues to be rectified before they become a problem. These records should be kept within the Service Area and so no record of such is kept by the Corporate Safety Unit.

Service Managers Self Audit

  • Prior to carrying out an Audit, Managers should complete a self evaluation so that the scope of the Audit can be ascertained.

  • Managers Self Assessment
  • Self Assessment from sent to; (Manager and Service area)

  • Date requested

  • Date Returned

Corporate Safety Audits in the past 12 months

  • Planned Audits

  • Audits currently in progress
  • Service area and status

  • Audits Completed
  • Date Completed and report submitted to manager

Accident Investigations

  • As part of the accident / incident reporting system, managers are required to undertake an initial investigation of all reported accidents / incidents; this is happening to varying degrees of thoroughness. In addition, the Corporate Health & Safety Adviser can choose to undertake further investigation; this could happen when, for example: -

    • The adviser suspects that legal action (criminal or civil) could ensue;
    • A report is required under the RIDDOR regulations;
    • There are similarities with other incidences, etc.

  • Number of investigations undertaken in the past three month period

  • Location and detail of incident. (inc potential for claim/litigation)

Health & Safety Legislation Update

  • Generally health & safety legislation changes on 1st April and 1st October every year. Also quasi-statutory supporting documents, such as Approved Codes of Practice (ACoP) and HSE Guidance, are issued / reissued at any time.

  • Changes in Legislation or guidance taking affect since

  • Effective Date

  • Legislation or Guidance Name and notes

  • New Legislation likely to come into force in the next 12 months
  • Legislation or Guidance and likely date of coming into effect.

Regulatory Body Briefing Notes

  • Date the Note was issued

  • Regulator

  • Content

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