Health & Safety Office Inspection Checklist V2.1

• Office

• Conducted on

  Date

• Completed by

• Persons in Attendance

• Building/ Rooms/ Floors covered on the Checklist

• During the inspection of the designated area, complete the checklist below. Check NA if the item does not apply

Fire Safety

• Have fire marshalls been appointed for each floor of the building?

  Yes

  No

  N/A

• Are the details of the Fire Marshalls displayed on each floor?

  Yes

  No

  N/A

• Have Fire Marshall's undergone training in respect of their duties?

  Yes

  No

  N/A

• When did they undertake the training?

  Date

• Are fire exits & escape routes clear?

  Yes

  No

  N/A

• Who is responsible for checking?

• Are combustible materials stored in emergency escape areas?

  Yes

  No

  N/A

• Have fire drills been conducted every 6 months?

  Yes

  No

  N/A

• When was the last Drill undertaken?

  Date

• Are weekly fire alarm tests being carried out?

  Yes

  No

  N/A

• Is the information recorded in the Fire Book?

  Yes

  No

  N/A

• Do all personnel know where fire extinguishers are located – have a proportion of the staff been trained in their use?

  Yes

  No

  N/A

• When and how was the training provided?

• Are exit doors closed and not propped open?

  Yes

  No

  N/A

• Are fire extinguishers easily accessible, checked monthly, and operational?

  Yes

  No

  N/A

• Who carrys out the checks?

• Are fire extinguishers mounted so that the travel distance to any extinguisher is 30m or less?

  Yes

  No

  N/A

• Is sufficient fire signage erected? ie Type, above extinguishers, exit routes, fire doors etc

  Yes

  No

  N/A

• Are corridors/stairs clear and unobstructed?

  Yes

  No

  N/A

• What is causing the obstruction?

• Has a fire risk assessment been carried out?

  Yes

  No

  N/A

• Have actions identified in the report been completed?

  Yes

  No

  N/A

General Safety

• Are aisles, doorways and corners free of obstructions to permit visibility and movement?

  Yes

  No

  N/A

• What is causing the obstruction?

• Is lighting in work areas and walkways adequate?

  Yes

  No

  N/A

• Are chairs in a safe condition and are caster, rungs and legs sturdy?

  Yes

  No

  N/A

• Is all equipment and supplies in their proper places?

  Yes

  No

  N/A

• Is housekeeping being adequately maintained?

  Yes

  No

  N/A

• Are COSHH assessments available for housekeeping chemicals?

  Yes

  No

  N/A

• Is insurance and H&S Law poster prominently displayed?

  Yes

  No

  N/A

• Have the responsible persons named on the poster?

  Yes

  No

  N/A

• Are there adequate First Aiders appointed?

  Yes

  No

  N/A

• Are the details of the First Aiders displayed on each floor?

• Is there a fully stocked first aid kit available?

  Yes

  No

  N/A

• Are the supplies in date?

  Yes

  No

  N/A

• Has the First Aid Checklist been completed within the last 6 months?

  Yes

  No

  N/A

• Has the First Aid Risk Assessment been reviewed in the last 12 months?

  Yes

  No

  N/A

Trip/Fall Hazards

• Is the floor surface level and undamaged?

  Yes

  No

  N/A

• Are floors wet or slippery?

  Yes

  No

  N/A

• Is there a warning sign available in case of spills?

  Yes

  No

  N/A

• Where are they kept?

• Are clean up supplies readily available?

  Yes

  No

  N/A

• Where are they kept?

• Are there Non-slip mats in the entry ways if needed?

  Yes

  No

  N/A

• Are carpeted areas clean, carpets secured to floor and free of worn or frayed seams?

  Yes

  No

  N/A

• Is any equipment or supplies protruding into walkways?

  Yes

  No

  N/A

• Can they be relocated or stored in an appropriate location elsewhere?

  Yes

  No

  N/A

• Are there cords or cables causing a trip hazard?

  Yes

  No

  N/A

• Are permanent use cords covered by runners when crossing walkways?

  Yes

  No

  N/A

• Is a step stool or ladder available to minimize the use of chairs for reaching high objects?

  Yes

  No

  N/A

• Where is this stored?

Electrical

• Is access to electrical panels or electrical room unobstructed (at least 36”)?

  Yes

  No

  N/A

• Are outlets overloaded?

  Yes

  No

  N/A

• Are fixed electrical sockets in good working condition?

  Yes

  No

  N/A

• Are extension cords used in lieu of fixed wiring?

  Yes

  No

  N/A

• Are power strip being used in work areas? 1 power strip only connect to a fixed socket outlet (no daisy chains)

  Yes

  No

  N/A

• Are they being 'Daisy Chained'?

  Yes

  No

  N/A

• Electrical cords and plugs are in good condition? (i.e., not frayed, taped, spliced, or missing ground prongs)

  Yes

  No

  N/A

• Are all electrical equipment in good working condition?

  Yes

  No

  N/A

• Has all portable electrical equipment been PAT tested?

  Yes

  No

  N/A

• When were they last inspected?

  Date

Additional Comments

• undefined