Office Security Assessment

• Document No.

• Audit Title

• Conducted on

  Date

• Prepared by

• Location

• Office Personnel Numbers

ACCESS CONTROL POLICIES AND PROCEDURES

• Are visitors logged?

  Yes

  No

  N/A

• Is the system efficient/ effective?

  Yes

  No

  N/A

• Are visitors escorted through the facility?

  Yes

  No

  N/A

• Do contractors have different processes?

  Yes

  No

  N/A

• Describe the process

• Comments:

GENERAL

• What is the estimated volume of daily visitors?

• What is the most important aspect of security?

• What assets need to be protected?

• What are the threats?

• Have there been security problems in the past?

  Yes

  No

  N/A

• What security problems have occurred?

• Is the facility in an area that is generally patrolled by police?

  Yes

  No

  N/A

• Comment

TRAINING AND MANAGEMENT

• Who is responsible for the management and oversight of any security issues?

• Are new/substitute office personnel made aware of policies and procedures prior to assuming their duties? (i.e Induction completed)

  Yes

  No

  N/A

• Comments:

REPORTING PROCEDURES

• How are incident reported?

• If incident reporting is used, is there a particular software or system that is used?

  Yes

  No

  N/A

• Are incident reports required to be submitted in a particular way?

  Digital

  paper filing

• Are they being properly reviewed?

  Yes

  No

  N/A

• By whom?

• Are they reaching the appropriate people?

  Yes

  No

  N/A

• Explain reason?

• Are summary reports (incident metrics) used in security planning?

  Yes

  No

  N/A

• What is the procedure for reviewing security measures after an incident?

• How could this process be improved?

CCTV

• Are cameras installed

  Yes

  No

  N/A

• Are all cameras in good working order?

  Yes

  No

  N/A

• Add Details

  Yes

  No

  N/A

• Do cameras cover all main entrances?

  Yes

  No

  N/A

• Give reason?

• Do cameras have a regular maintenance program?

  Yes

  No

  N/A

• Are cameras actively monitored?

  Yes

  No

  N/A

• Which VMS system is used?

• Are there areas that need cameras as they pose a security risk ?

  Yes

  No

• Are monitors clear?

  Yes

  No

  N/A

• Is footage easily obtainable?

  Yes

  No

  N/A

• Comments:

PERIMETER

• Is there somebody responsible for ensuring that windows are opened/closed/locked at end of day?

  Yes

  No

• State responsible person's name?

• Please state lock up process?

• Are there natural or man-made features that allow easy entry through window?

  Yes

  No

  N/A

• Are damaged windows or furniture replaced immediately?

  Yes

  No

  N/A

• Is lighting appropriate and sufficient around building entrances?

  Yes

  No

  N/A

• How are defective lights reported?

• Comments / Details

ALARM SYSTEM

• Is an alarm system used in the property?

  Yes

  No

  N/A

• Where is the alarm system panel located?

• Is the Alarm system supported by emergency back-up power?

  Yes

  No

  N/A

• Are false alarms common?

  Yes

  No

  N/A

• Are perimeter doors & windows alarmed?

  Yes

  No

  N/A

• Is the alarm centrally managed/controlled?

  Yes

  No

  N/A

• Why not?

• Are all contacts properly secured

  Yes

  No

  N/A

• What is the process for reporting faults?

• Where is the alarm monitored?

  Internally

  Externally

  Third Party

• Are there routine training sessions for personnel on security measures and procedures?

  Yes

  No

  N/A

• Comments / Details

ACCESS CONTROL

• Does the property use an automated access control system?

  Yes

  No

  N/A

• What system is used?

  Card reader

  Key pad

• Who is responsible for issuing access cards?

• Are card readers in good working order and free of defects?

  Yes

  No

  N/A

• How often is the key code changed?

  3 Months

  6 Months

  Annually

  Never

• Are key pads in good working order and free of defects?

  Yes

  No

  N/A

• Comments:

LOCK AND KEY CONTROL

• Are keys to the building controlled?

  Yes

  No

  N/A

• Is there a master list of key holders?

  Yes

  No

  N/A

• Who is responsible for issuance of keys?

• What is the process for issuing keys?

• Are spare / unused keys locked in a cabinet?

  Yes

  No

  N/A

• If keys are locked in a cabinet, how is this controlled?

• Are locks/keys changed regularly?

  Yes

  No

  N/A

• Are all locks working properly?

  Yes

  No

  N/A

• List any inoperable locks/doors

• Comments / Details

RECOMMENDATION

• Recommendation

Inspection Photos

• Please upload any additional Inspection Photos

  Media