Health and Safety Premises Audit

This report is advisory in nature, informational in content, and is intended to assist our clients to improve their standards of compliance with health and safety legislation and best practice; it does not constitute legal advice. It has been based on observations, and handwritten information, provided by RSK Health and Safety representative. The report however has been prepared to the strict understanding that our client retains ownership of and remains responsible for, the management of health and safety in its workplace(s) Accordingly, the consultant will not accept any accident, injury or damages of any kind resulting from the use of, or reliance upon, any information contained in the report.

Has mains gas equipment been subject to inspection by a suitably qualified and registered engineer within the las 12 months with the provision of a Gas Safety Certificate?

Are all floors and traffic routes suitable for the purpose for which they are used?

Are all floors and traffic routes of sound contstruction, taking into account the loads placed on them and the traffic passing over them?

Are holes and defects in surfaces to floors and traffic routes dealt with expeditiously?

Are temporary holes in floors and traffic routes suitably protected against the risk of a slip or trip hazard?

Is floor drainage provided where floors are liable to be wet on a regular basis?

Where floors are liable to become slippery are employees provided with slip-resistant footware?

Are floors and traffic routes free from obstructions and articles and substances which could contribute to slips and falls?

Are housekeeping procedures to cover spillages adequate?

Are handrails and, where appropriate guard rails provided on staircases?

Are safety inspections/ sampling/ surveys/ tours carried out to check safety standards are meeting compliance?

Are cautionary signs and notices adequate and displayed prominently?

Are directional signs adequate and displayed prominently?

Do the site layout arrangements ensure safe movement of people and vehicles?

Are authorised drivers appointed in the case of certain site vehicles and mobile plant?

Are disciplinary measures in place in the event of unsafe driving of vehicles?

Is access to and egress from the site safe and adequately controlled

Are seperate parking areas provided for site employees?

Are pedestrain and vehicular traffic routes adequately segregated and maintained?

Has portable electrical equipment been subject to periodic inspection and testing?

Have fixed electrical equipment been subject to periodic inspection within recommended timescales?

Are electrical cupboards locked to prevent access by unauthorised people?

Are there adequate signage provisions to inform of electrical areas and the dangers present?

Is a of the Employers Liability Insurance Certificate made available to employees and/or displayed in a suitable location?

Is a copy of the Health and Safety 'What you need to know' poster on display?

Is a health and safety policy in place, signed and dated by the most Senior Manager/ Director?

Are the employees issued a Health and Safety hand book when they join the company? (Request to see a copy)

Are there any open enforcement actions by the HSE in connection with the business, at this site?

Are staff aware of how to raise a identified hazard to their line manager or safety representative?

Is there a accident log book in place? Paper/ Electronic (Ask to see how an accident/near miss is recorded)

Is there a process for the investigation of accidents? (Ask to see the process and any forms used)

Is the process for incidents reportable under RIDDOR understood?

Are contractors assessed for competence, and Health and Safety management with the submission of relevant documentation? Verify the process and look at two samples.

Are facility maintenance records and reports kept on file? (Ask to see some samples)

Are permits to work required for contractors at the site? (If, yes, ask to see a completed sample)

Are Health and Safety internal audits carried out to meet ISO 45001 (If applicable)

Are there documented procedures in place for Health and Safety?

Are there Safe Systems of Works (SSOW) for specific tasks/ processes? (If, yes, ask to see a completed sample)

Is there a Health and Safety leadership team within the organisation?

Have risk assessments been carried out for manual handling with suitable control measures implemented?

Have risk assessments for COSHH been carried out with suitable control measures implemented?

Have risk assessments been carried out for all work tasks/ processes with suitable control measures implemented?

Have findings of risk assessments been communicated to relevent individuals e.g. Employees, with suitable controls?

Have risk assessments been carried out for occupational driving with suitable control measures implemented?

Are the risk assessments completed by a competent person who has received formal health and safety training?

Is all equipment suitable for the purpose for which it is intended?

Is all equipment maintained in an efficient state, in efficient working order and in good repair?

Is the work equipment used by staff provided with information, instruction, training and supervision (where required)

Are all lifts regularly inspected and maintained by a competent person/company?

Do all lift cars level off correctly at their landings?

Are all lift cars marked with the maximum safe working load?

So all lift cars incorporate a notice indicating the maximum number of passengers who can be carried at one time?

Do lift cars incorportate an emergency alarm device in the event of breakdown between floors or failure of the doors to open?

Are all forms of access equipment e.g. Ladders, step ladders & mobile ladders, inspected on a regular basis?

Are employees provided with information, instruction and training for the safe use of access equipment?

Are ladders fitted with non-slip feet for internal use?

Are step ladders fitted with a handrail?

Are working platforms to step ladders fitted with a guard rail?

Have risk assessments been completed for using access equipment?

Facilities - Are there facilities where first aid treatment can be given?

Equipment - Is there a fully stocked first aid kit and other equipment as necessary (At least 1 first aid kit is required)

Personnel - Are there staff trained to administer first aid treatment? (Ask to see training certificates)

Are adequate welfare facilities, including toilet and washing facilities that include warm water and hand drying facilities provided and maintained in a clear condition?

Are suitable facilities for rest and eating food provided?

Are facilities provided for heating food?

Are suitable rest facilities provided for pregnant women and nursing mothers?

Is a suitable supply of drinking water provided and suitably marked?

Is there a of supply of fresh air and reasonable temperature provided?

Is the lighting suitable and sufficient to complete work in a safe and productive way?

Are their staff trained in Mental Health First Aid?

Are staff communicated to relating to health and safety matters?

Does the organisation collaborate with the employees on health and safety matters?

Is there a 'Fire Safety Policy' in place? (Check the policy is in date and signed)

Does the site have a suitable 'Fire Strategy/Fire Emergency Plan' document in place?

Has a competent person completed a premises fire risk assessment? (Ask to see the FRA)

Have the identified findings from the fire risk assessment had suitable controls implemented?

Is the fire alarm system tested at weekly and records kept? (Check the fire log book)

Are arrangements in place to undertake a full fire evacuation drill at least every 6 months and to record the results in a fire log book?

Is the fire alarm system subject to six monthly servicing arrangements with a external competent contractor?

Is the fire alarm system in a good state of repair? (Look for any faults or damage)

Are all fire call points easily accessible and have signage?

Are fire assembly points identified with visual signage?

Are portable fire extinguishers subject to an annual service arrangement, and a record kept?

Check a sample of five fire extinguishers (Look for date last tested, tamper tag in place and suitable medium)

Are all adequate arrangements in place to store and handle flammable substances?

Are emergency evacuation routes and doors out of the building suitable, clear of obstructions at all times, maintained, and checked regularly?

Are suitable safety signs and signals located in appropriate places to evacuate people to a place of ultimate safety?

Are there suitable staff trained to be Fire Marshall’s (At least 2 staff) Note: Ask to see training certificate evidence.

Is appropriate fire safety training/ Induction given to the staff/ Visitors/ contractors, etc

Are the emergency lights tested monthly by a competent person (Flick test)

Are emergency lights subject to an annual service arrangement, and a record kept?