Audit

Select date
Situational Awareness - do you really know what's happening?

Do - Always look out for problems.

Do - Make sure procedures, risk assessments and checklists etc are up to date.

Do - Plan effectively.

Do - Know what to do before you start a task.

Do - Ask for input from your team members.

Do - Advise and help the team.

Do - Communicate effectively.

Do - Value input from others.

Do - If you notice a problem speak up - Now.

Don't - assume everything is OK.

Don't - put someone in a position beyond their capability.

Don't - carry on regardless.

Don't - ignore the problem.

Don't - assume someone else's intentions

Alerting - do you really speak up when you should?

Do - if you see a problem alert the appropriate team member.

Do - be assertive.

Do - if you are alerted to an issue acknowledge it and act upon it effectively.

Don't - be afraid to speak up - it can save lives.

Don't - ignore a problem - it will only get worse.

Don't - let someone ignore you - if your first alert is ignored then repeat it.

Communication - do you really understand each other?

Do - use closed loop communication.

Do - use simple words and phrases where possible.

Do - repeat the most important parts of a message.

Do - if in doubt ask for confirmation.

Do - take care with pronunciation.

Do - work closely with colleagues to understand each other's cultures, taboos etc.

Do - if someone looks puzzled or offended, discuss the issues with them and explain what you meant and ask why it puzzled or offended them.

Don't - assume a message is properly understood - check.

Don't - use slang or colloquialisms.

Don't - assume something you found rude or offensive was intended - it could be acceptable in another culture.

Don't - assume something that is acceptable in your culture is acceptable in your culture will automatically be acceptable in another

Complacency - is everything really OK?

Do - update your situational awareness.

Do - get regular input from your team.

Do - give / receive an effective briefing at handover.

Do - expect to find problems - actively look out for them.

Do - use checklists effectively.

Do - get help if you don't understand a situation.

Don't - assume everything is OK.

Don't - ignore problems

Don't - expect something to be OK just because it has always been in the past.

Culture - do you really have a good safety culture?

Do - constantly look out for safety problems.

Do - report any safety issues.

Do - think safety at all times.

Do - encourage safe behaviour in others.

Don't - assume everything is OK.

Don't - ignore or hide near misses.

Don't - ignore other people's unsafe behaviour.

Don't - believe safety is someone else's problem.

Don't - put safety off to a later date.

Local Practices- efficiency or dangerous short cuts?

Do - follow correct procedures.

Do - report difficulties and problems with procedures.

Do - question the effectiveness of procedures.

Don't - take short cuts.

Don't - ignore problems and difficulties.

Don't - take risks by using unsuitable work practices or tools.

Don't - accept others breaking rules.

Teamwork - do you work really well together?

Do - alert team members to potential problems.

Do - help team members.

Do - discuss issues with team members.

Do - work with colleagues to overcome language or other communication difficulties.

Do - be inclusive - encourage everyone to participate in all shipboard activities.

Don't - assume everyone will act or behave in the same way.

Don't - assume everyone has the same skill and knowledge.

Don't - ignore problems.

Capability - is your crew really capable?

Do - ask for guidance if you are unsure.

Do - help each other.

Do - check evidence of competence and qualifications.

Don't - put people in roles beyond their competence.

Don't - claim you can do more than you really can.

Don't - assume people's level of competence.

Pressure - busy or dangerously overloaded?

Do - always be alert to workload pressures.

Do - speak up if you are overloaded.

Do - ensure you have the necessary resources to complete a task properly before beginning.

Do - ask for help if required.

Don't - assume that people are coping with their workload effectively.

Don't - take unnecessary short cuts to catch up on work.

Don't - struggle on regardless.

Distractions - multi-tasking or dangerously distracted?

Do - declare a red zone whilst under pilotage.

Do - only allow essential communications in the red zone.

Do - use checklists effectively to monitor progress.

Do - if distracted during a task go back 2 steps in the procedure before restarting.

Do - if you notice someone being distracted alert them.

Do - keep focussed on the main task.

Do - deal with non- essential distractions later.

Do - be assertive.

Don't - allow unnecessary interruptions.

Don't - be afraid to be assertive in dealing with a distraction.

Don't - distract someone performing a safety critical task.

Don't - allow minor issues to distract you from the main task.

Fatigue - just tired or dangerously fatigued?

Do - look out for the effects of fatigue.

Do - speak up about fatigue.

Don't - accept fatigue as a way of life - it's dangerous.

Fit for duty - are you really fit to carry out your duties safely?

Do - seek medical attention if you feel unwell or are injured.

Do - report sick if you are not well enough to work safely.

Do - seek help if you have personal problems.

Do - help your colleagues who are experiencing problems.

Don't - consume alcohol before work or during work periods.

Don't - report for duty if under the influence of alcohol.

Don't - take illegal drugs.

Don't - try to hide the effects of degraded fitness for duty.

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.