• Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Select date

Situational Awareness - do you really know what's happening?

  • Do - Always look out for problems.

  • Do - Make sure procedures, risk assessments and checklists etc are up to date.

  • Do - Plan effectively.

  • Do - Know what to do before you start a task.

  • Do - Ask for input from your team members.

  • Do - Advise and help the team.

  • Do - Communicate effectively.

  • Do - Value input from others.<br>

  • Do - If you notice a problem speak up - Now.

  • Don't - assume everything is OK.

  • Don't - put someone in a position beyond their capability.

  • Don't - carry on regardless.

  • Don't - ignore the problem.

  • Don't - assume someone else's intentions

  • Select from range

Alerting - do you really speak up when you should?

  • Do - if you see a problem alert the appropriate team member.

  • Do - be assertive.

  • Do - if you are alerted to an issue acknowledge it and act upon it effectively.

  • Don't - be afraid to speak up - it can save lives.

  • Don't - ignore a problem - it will only get worse.

  • Don't - let someone ignore you - if your first alert is ignored then repeat it.

  • Select from range

Communication - do you really understand each other?

  • Do - use closed loop communication.

  • Do - use simple words and phrases where possible.

  • Do - repeat the most important parts of a message.

  • Do - if in doubt ask for confirmation.

  • Do - take care with pronunciation.

  • Do - work closely with colleagues to understand each other's cultures, taboos etc.

  • Do - if someone looks puzzled or offended, discuss the issues with them and explain what you meant and ask why it puzzled or offended them.

  • Don't - assume a message is properly understood - check.

  • Don't - use slang or colloquialisms.

  • Don't - assume something you found rude or offensive was intended - it could be acceptable in another culture.

  • Don't - assume something that is acceptable in your culture is acceptable in your culture will automatically be acceptable in another

  • Select from range

Complacency - is everything really OK?

  • Do - update your situational awareness.

  • Do - get regular input from your team.

  • Do - give / receive an effective briefing at handover.

  • Do - expect to find problems - actively look out for them.

  • Do - use checklists effectively.

  • Do - get help if you don't understand a situation.

  • Don't - assume everything is OK.

  • Don't - ignore problems

  • Don't - expect something to be OK just because it has always been in the past.

  • Select from range

Culture - do you really have a good safety culture?

  • Do - constantly look out for safety problems.

  • Do - report any safety issues.

  • Do - think safety at all times.

  • Do - encourage safe behaviour in others.

  • Don't - assume everything is OK.

  • Don't - ignore or hide near misses.

  • Don't - ignore other people's unsafe behaviour.

  • Don't - believe safety is someone else's problem.

  • Don't - put safety off to a later date.

  • Select from range

Local Practices- efficiency or dangerous short cuts?

  • Do - follow correct procedures.

  • Do - report difficulties and problems with procedures.

  • Do - question the effectiveness of procedures.

  • Don't - take short cuts.

  • Don't - ignore problems and difficulties.

  • Don't - take risks by using unsuitable work practices or tools.

  • Don't - accept others breaking rules.

  • Select from range

Teamwork - do you work really well together?

  • Do - alert team members to potential problems.

  • Do - help team members.

  • Do - discuss issues with team members.

  • Do - work with colleagues to overcome language or other communication difficulties.

  • Do - be inclusive - encourage everyone to participate in all shipboard activities.

  • Don't - assume everyone will act or behave in the same way.

  • Don't - assume everyone has the same skill and knowledge.

  • Don't - ignore problems.

  • Select from range

Capability - is your crew really capable?

  • Do - ask for guidance if you are unsure.

  • Do - help each other.

  • Do - check evidence of competence and qualifications.

  • Don't - put people in roles beyond their competence.

  • Don't - claim you can do more than you really can.

  • Don't - assume people's level of competence.

  • Select from range

Pressure - busy or dangerously overloaded?

  • Do - always be alert to workload pressures.

  • Do - speak up if you are overloaded.

  • Do - ensure you have the necessary resources to complete a task properly before beginning.

  • Do - ask for help if required.

  • Don't - assume that people are coping with their workload effectively.

  • Don't - take unnecessary short cuts to catch up on work.

  • Don't - struggle on regardless.

  • Select from range

Distractions - multi-tasking or dangerously distracted?

  • Do - declare a red zone whilst under pilotage.

  • Do - only allow essential communications in the red zone.

  • Do - use checklists effectively to monitor progress.

  • Do - if distracted during a task go back 2 steps in the procedure before restarting.

  • Do - if you notice someone being distracted alert them.

  • Do - keep focussed on the main task.

  • Do - deal with non- essential distractions later.

  • Do - be assertive.

  • Don't - allow unnecessary interruptions.

  • Don't - be afraid to be assertive in dealing with a distraction.

  • Don't - distract someone performing a safety critical task.

  • Don't - allow minor issues to distract you from the main task.

  • Select from range

Fatigue - just tired or dangerously fatigued?

  • Do - look out for the effects of fatigue.

  • Do - speak up about fatigue.

  • Don't - accept fatigue as a way of life - it's dangerous.

  • Select from range

Fit for duty - are you really fit to carry out your duties safely?

  • Do - seek medical attention if you feel unwell or are injured.

  • Do - report sick if you are not well enough to work safely.

  • Do - seek help if you have personal problems.

  • Do - help your colleagues who are experiencing problems.

  • Don't - consume alcohol before work or during work periods.

  • Don't - report for duty if under the influence of alcohol.

  • Don't - take illegal drugs.

  • Don't - try to hide the effects of degraded fitness for duty.

  • Select from range

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.