Hen - SF01 - New Starter Induction

• Type of Employment

  Heneghan PAYE

  Self employed VIA Hudson

  Self employed

  Sub Contractor

• Have they received a Contract of employment

  Yes

  No

  N/A

• Inform HR

  Yes

  No

  N/A

• Have they completed Hudson Form

  Yes

  No

  N/A

• Hudson Form must be completed before starting work

  Yes

  No

  N/A

• The following Forms must be signed and attached to induction form (Non-Compliance & Negligence Procedure - Vehicle Policy) These forms can be found in Master Proforma Folder- Heneghan Gang Packs.

• Please take photos of ALL forms signed

  Media

• Have they submitted all the details for payment

  Yes

  No

  N/A

• All details must be submitted before starting work on any contract

  Yes

  No

  N/A

• Company Name

  Select Heneghans C & J K9 NUS 360 Network Solutions Complete Civil Engineering CCE Group Ltd STL Next Level Fibre J P Opties Northfield CWB C&A Utilities DS Fibre Solutions Ltd J&G Comms Installation Ltd McLaughlin ModKomms Optical Data Comms Perfecta Group Full Fibre Fibre Tec Solutions McHugh Comms Irvine V25 F-Tech Spectrum LDH Civils Other

  • Heneghans
  • C & J
  • K9
  • NUS
  • 360 Network Solutions
  • Complete Civil Engineering
  • CCE Group Ltd
  • STL
  • Next Level Fibre
  • J P Opties
  • Northfield
  • CWB
  • C&A Utilities
  • DS Fibre Solutions Ltd
  • J&G
  • Comms Installation Ltd
  • McLaughlin
  • ModKomms
  • Optical Data Comms
  • Perfecta Group
  • Full Fibre
  • Fibre Tec Solutions
  • McHugh Comms
  • Irvine
  • V25
  • F-Tech
  • Spectrum
  • LDH Civils
  • Other

• Contract i.e Virgin Media or Heneghan Engineering

  Select Virgin Media Heneghan Engineering

  • Virgin Media
  • Heneghan Engineering

• Team Name

• Job Role

  Select Senior Manager Excavation Team Ganger Excavation Team Member Hot Box Driver Reinstatement Team Ganger ReinstatermentTeam Member Service Driver Grab Driver Senior Civil Agent Civil Agent Compliance Agent Street works Coordinator Project Manager H&S Manager Quantity Surveyor Accountant Yard Man Auto Mechanic Plant Fitter Other Cable Fibre Installer/jointer Box Builder Team Member Tube Installation team Pole Installation Accountant Assistant Contract Manager Delivery Director Commercial Director Director

  • Senior Manager
  • Excavation Team Ganger
  • Excavation Team Member
  • Hot Box Driver
  • Reinstatement Team Ganger
  • ReinstatermentTeam Member
  • Service Driver
  • Grab Driver
  • Senior Civil Agent
  • Civil Agent
  • Compliance Agent
  • Street works Coordinator
  • Project Manager
  • H&S Manager
  • Quantity Surveyor
  • Accountant
  • Yard Man
  • Auto Mechanic
  • Plant Fitter
  • Other
  • Cable Fibre Installer/jointer
  • Box Builder Team Member
  • Tube Installation team
  • Pole Installation
  • Accountant Assistant
  • Contract Manager
  • Delivery Director
  • Commercial Director
  • Director

• New Starter Name

• N.I Number

• Home address of New Starter

• Personal Email address

• Personal Contact Number

• New Starter Photo, ( Head Shot Only close up)

  Media

• Date of Birth

• Emergency Contact Name & Number

• Person Carrying Out H&S Induction

  Bob Morris

  Chris Lockham

  John Whitehead

  Spare

• Conducted on

  Date

• As the Person / Details been added to the Heneghan's Clocking System

  YES

  NO

  N/A
• Location
  Address

Induction details

• New Starter Photo, ( Head Shot Only close up)

  Media

• Does the person Know where Heneghans Employee's Handbook / H&S Document is Stored

  Yes

  No

• Has the New starter signed a copy of the Term of hire / Vehicle Damage Doc. ( ALL EMPLOYEE'S MUST SIGN )

  Yes

  No

• Take Photo of signed Term of hire / Vehicle Damage Doc

  Media

• Has this person been made aware of the Partner Quality Awareness Form (This form will be stored within the Gang Pack Site Operatives)

  Yes

  No

• 
  QUALITY POLICY
  Here at Heneghan’s our sole objective is to always exceed our clients’ requirements and expectations when working with us to establish effective business management systems, or use our associated consulting services such as environmental - or health and safety - management
  In order to achieve this objective, the Company will maintain an effective and efficient Quality Management System based upon the requirements of ISO 9001:2015.
  In particular, the Company will:
  • Set measurable objectives that will help achieve customer requirements, including:
  - Minimise the number of strikes in utilities projects
  - Complete compliance with trench dig and reinstatement conditions imposed by clients and local authorities
  • Monitor and measure the effectiveness of our business processes and objectives through Management Reviews and the internal audit process
  • Proactively seek feedback from customers on how well our services meet your requirements and set objectives for continual improvement
  • Select and work closely with the best associate consultants and sub-contractors we can to allow us to deliver exceptional performance
  • Provide a work environment that promotes the wellbeing of its employees and encourages positive teamwork
  • Encourage all stakeholder, including clients, to identify problems and make suggestions to improve all aspects of our services and ways of working
  • Ensure that all people doing work for us are aware of the Quality Policy and are committed to the effective implementation of the Quality Management System
  • Ensure we comply with all necessary regulatory requirements, and those made of us by you, our most valuable asset, the client.
  Your contribution to our quality management system
  You are required to comply with the processes detailed in our system. By doing so you will be contributing to the enhanced performance of our business. These include:
  • Ensuring your work is as required by the Company, and to the agreed standards
  • Ensuring your work is compliant with any environmental legislation or other regulations
  • Following any procedures outlined during your site induction
  • Reporting any environmental incidents promptly
  Implications of NOT conforming with the quality management system
  The implications of not conforming with our management system’s requirements include:
  • Client dissatisfaction
  • Damage to the Company’s reputation and loss of business
  • Potentially breaking the law, with ramifications for you, your employer and ourselves
  • Putting our continued certification to ISO 9001 at risk
  • Harming our public standing and reputation
  

• Has this person been made aware of our Modern Slavery Statement

  Yes

  No

• Modern Slavery & Human Trafficking Statement
  Introduction
  We support the objectives of the Modern Slavery Act 2015 and are committed to acting ethically and with integrity in all our business dealings and relationships. We aim to ensure that modern slavery, human trafficking or forced labour is not taking place anywhere in our business or in any of our supply chain.
  
  We are also committed to ensuring there is transparency in our own business and in our approach to tackling modern slavery throughout our supply chains and we expect the same high standards from all our contractors, suppliers and business partners.
  
  Our structure
  We are a business that specialises in the contracting of site and engineering works for namely utility and home building companies.
  
  Our main business activities include Utilities, Civil Engineering & House Building.
  
  We directly employ approximately 65 people, and are committed to fair employment practices, following where applicable all employment laws, and we also invest in supporting the health and wellbeing of our team.
  Our supply chain
  Our supply chain include building contractors, sub-contractors, product suppliers and professional consultants, site agents / site works contractors. Other suppliers to our business are professional services such as lawyers, accountants and other consultants.
  
  We have a stable supply chain allowing us to benefit from a significant number of long standing trading relationships with likeminded Subcontractors, Suppliers and Consultants who share our values. Honesty and transparency are the basis of these relationships.
  
  A number of our suppliers will not be of a size that trigger a requirement to comply with the obligation to produce a Slavery and Human Trafficking Statement under the Act but we nonetheless, take this seriously and ensure the appropriate measures and protocols are in place for the prevention of such crimes.
  
  Steps taken during 2023
  We have reviewed our practices, policies and procedures. We have identified the areas of risk and started to make changes to raise awareness and explore where further action is required.
  
  We have conducted a policy refresh for our business to raise awareness and understanding of the risks which will be rolled out in 2023 as we are now at a size where we have grown and there is a greater span of management in the business.
  
  We have updated our Standard Purchase Order and Subcontractor Terms of Contract requiring trading partners to comply fully with the Act, with any breach resulting in the termination of all live contracts.
  
  We have committed to highlighting the issue of modern slavery to our employees through internal communications in 2023. We have clarified that they are required to report concerns to a senior manager or director of the business, who will then investigate and where necessary take appropriate action on any concerns raised.
  Commitments for the coming year
  We will establish an action plan, outlining what action is needed, with target dates for completion, which we will review on an ongoing basis.
  
  We are committed to increasing our understanding of the risks of modern slavery, human trafficking and child labour in our business and our supply chains, and to their eradication if found by undertaking the following actions in the coming year:
  1. We intend to raise further awareness within our team, through a company wide training plan across 2023 and we will also include this within our induction programme for new team members.
  2. Following the initial remote survey to our suppliers and subcontracts we will summarise the findings and identify next steps required to continue raising awareness and challenging high-risk areas.
  This statement is made pursuant to section 54(1) of the Modern Slavery Act 2015 and constitutes our Group's slavery and human trafficking statement for the financial year ending 31st March 2024.
  
  
  
  James McDermott
  Managing Director
  

• Has this person been made aware of the H&S Policy

  Yes

  No

• Has this person Been Made Aware of the Incident / Accident Notification Process.

  Yes

  No

• Injury’s:
  
  All injury’s must be report to your Line Manager & H&S Managers.
  
  Contact Details for H&S Managers
  Bob Morris – 07985802711
  Chris Lockham – 07817767060
  
  Road Traffic Incident:
  
  All road incidents must be reported to your Line Manager & Transport Manager.
  
  Contact Details for the Transport Manager
  Carl Harding – 07427115425
  
  Utility Strikes:
  
  All Utilities Strikes must be reported to your Line Manager & H&S Managers.
  
  Contact Details for H&S Managers
  Bob Morris – 07985802711
  Chris Lockham – 07817767060
  
  Any Other Incident / accident where Heneghan staff are involved / precent must be reported to your Line Manager.

• Has this person been made aware of the Environmental Policy

  Yes

  No

• Has this person been made aware of the Fire assembly Point Location

  YES

  NO

  N/A

• Has this person be made ware of their Fire escape Routes

  YES

  NO

  N/A

• Has this person been made aware of Company First Aiders (Office Base Only)

  YES

  NO

  N/A

• Any medical conditions

  Yes

  No

• Enter ALL medical conditions

• Person Hold a Valid Driving Licence

  Select Yes No

  • Yes
  • No

• Take Photo of Driving Licence Card (FRONT & BACK CLOSE UP)

  Media

• Person Hold a First Aid Qualification.

  Select Yes No Waiting on New Card/Cert

  • Yes
  • No
  • Waiting on New Card/Cert

• Take Photo of First Aid Cert

  Media

• Site Operative or Office Staff

  Site Operative

  Office Staff

• Has this Person received a Induction on City Fibre or VM Handbook and the location were the Handbook is stored per Team.

  YES

  NO

  N/A

• Has this Person received a Gang Pack or Understand where the team Gang Pack is Stored

  YES

  NO

  N/A

• Person Hold a Street Works Card.

  Select Yes Operative Yes Supervisor No Waiting on Card Operative Waiting on Card Supervisor

  • Yes Operative
  • Yes Supervisor
  • No
  • Waiting on Card Operative
  • Waiting on Card Supervisor

• Take Photo of Street works Card (FRONT & BACK CLOSE UP)

  Media

• Person Hold Mini Digger Qualification.

  Select Yes No Waiting on New Card/Cert

  • Yes
  • No
  • Waiting on New Card/Cert

• Take Photo of Mini Digger Card (FRONT & BACK CLOSE UP)

  Media

• Person Completed Face Fit Training.

  Select Yes No Stored in Office

  • Yes
  • No
  • Stored in Office

• Take Photo of Face Fit Cert (Front)

  Media

• Person Hold CSCS/CPCS

  Select CSCS CPCS No Waiting on New CSCS Card Waiting on New CPCS Card

  • CSCS
  • CPCS
  • No
  • Waiting on New CSCS Card
  • Waiting on New CPCS Card

• Take Photo of CSCS/CPCS Card (FRONT & BACK CLOSE UP)

  Media

• Person Hold Smart award card or PIA Certifications

  Yes

  No

  Waiting on New Card/Cert

• Take Photo of Smart award card or Certifications (FRONT & BACK CLOSE UP)

  Media

• MEWP or IPAF Cert

  Yes

  No

  Waiting on New Card/Cert

• Take Photo of MEWP or IPAF (FRONT & BACK CLOSE UP)

  Media

• Other Qualifications

  Select Manual Handling Abrasive Wheel Trenching Machine Cert Confined Spaces Deep Excavation (shuttering) Clamshell Cert YES No Iosh smsts EUSR+CSCS Asbestos Other

  • Manual Handling
  • Abrasive Wheel
  • Trenching Machine Cert
  • Confined Spaces
  • Deep Excavation (shuttering)
  • Clamshell Cert
  • YES
  • No
  • Iosh
  • smsts
  • EUSR+CSCS
  • Asbestos
  • Other

• Please Take Photo of ALL Other Qualifications (FRONT & BACK CLOSE UP).

  Media

• Qualifications

• Take photo Front & Back of Qualifications

  Media

Conclusion

• A new starter hereby agree's by signing the New starter induction form must abide by Heneghans Company Policy's & Procedures while working for Heneghans.

  Yes

  No

• New Starter Signature

  Sign

• Person completing Induction Signature

  Sign