High Shrink Store Investigation Report

• Audit Title

• Document No.

• Brand Name

• Mall

• City

• Region

• Date of latest inventory

  Date

• Shrinkage result %

• Unit discrepancy

• Value discrepancy SAR

• Prepared by

• Conducted on

  Date

Inventory result update

• Has the inventory result been updated on system within the last 12 months

  Yes

  No

• Date inventory last updated

  Date

Brand Information

• Any Information from Brand Manager and Brand Merchandiser, that might assist the investigation

Stock Movement - GRN / GDN Validation

• Delivery folder available

  Yes

  No

  N/A

• Do the BOL reports show evidence of delivery validation and are the HHT receipts attached to the correct BOL / IBT forms

  Yes

  No

  N/A

• Delivery folder acceptable and in date order

  Yes

  No

  N/A

• Are all GRN documents available (Cross reference the BOL / IBTs against the Stock ledger summary report) log the number of missing documents.

  Yes

  No

  N/A

• Does the delivery folder, only contain GRN / GDN documents from this store

  Yes

  No

  N/A

Store Standards and control procedures

• Sales floor standards acceptable

  Yes

  No

  N/A

• Stock room standards acceptable (stock free from risk of damage and available)

  Yes

  No

  N/A

• Till areas acceptable - clear of unaccounted stock, clear of receipts and clear of any alert signals

  Yes

  No

  N/A

• Is the tagging compliance above 90% (Check 200 items from various parts of the store and calculate percentage)

  Yes

  No

  N/A

• Is there evidence of staff searches being conducted by the Manager - search records maintained

  Yes

  No

  N/A

• Is rubbish controlled and checked before leaving the store - evidence of checks

  Yes

  No

  N/A

• Are clear plastic waste bags in use

  Yes

  No

  N/A

• Are cardboard cartons flattened before disposal (so that stock could not be removed in the cartons)

  Yes

  No

  N/A

Physical Security

• Is CCTV installed and working in store

  Yes

  No

  N/A

• EAS tagging system installed and working (test system)

  Yes

  No

  N/A

• Back door controls in place - is the back door alarmed or sealed and is the back door register maintained

  Yes

  No

  N/A

Data Mining

• Record any relevant information found from data mining

Internal / External Theft Resolution

• Is the store clear and free of any reported external theft (Shoplifting etc - record details and values

  Yes

  No

  N/A

• Is the store free and clear of any internal theft / dishonesty activity ( record details and values)

  Yes

  No

  N/A

Serious / Critical incidents / Insurance Claims

• Is the store clear and free of any serious or critical incidents during the audit period (Eg: Fire, Flood, Break in etc - Record the value of loss and details of incident if available)

  Yes

  No

  N/A

Manager interview and investigation

• Was the store manager accountable for the store at the time of this inventory available for interview. Record any relevant comments.

  Yes

  No

  N/A

• Findings and comments:

• Store Manager Signature

  Sign

• Signed by person conducting investigation

  Sign