HR Gemba Template

• Site name

• Date & time

  Date

• PxT Lead

• Ops Lead (if applicable)

• Location
  Address

Car Park

• There is a one-way system is in operation

  Yes

  No

  N/A

• A speed limit sign is visible on entry to car park and throughout

  Yes

  No

  N/A

• Reverse parking signage is clear

  Yes

  No

  N/A

• There are clear parking bays for people to park

  Yes

  No

  N/A

• There are at least 5 visitor parking spaces available

  Yes

  No

  N/A

• The security check point is clear to see

  Yes

  No

  N/A

• Car park is well lit

  Yes

  No

  N/A

Exterior to the Building

• The smoking area is kept clean and tidy

  Yes

  No

  N/A

• Bicycle racks are available and in working order

  Yes

  No

  N/A

• Only recycled labelled bins in operation and clear

  Yes

  No

  N/A

• The swipe badge to access building is working

  Yes

  No

  N/A

• Reception is clearly signposted

  Yes

  No

  N/A

• Hot food vending is operational (if applicable)

  Yes

  No

  N/A

Reception

• Yes

  No

  N/A

• Security are present as you enter the building

  Yes

  No

  N/A

• There is a clear sign-in process

  Yes

  No

  N/A

• Reception is tidy and free from clutter

  Yes

  No

  N/A

• Face masks are available

  Yes

  No

  N/A

• Amazon / site branding is present

  Yes

  No

  N/A

• The TV screen is on with up to date information

  Yes

  No

  N/A

• The leadership board is updated

  Yes

  No

  N/A

• CCTV is visible

  Yes

  No

  N/A

• Clock-in machines are accessible and working

  Yes

  No

  N/A

• Clock-in / out banners are visible

  Yes

  No

  N/A

• Last recorded incident board is up to date

  Yes

  No

  N/A

Locker Room

• There are enough lockers available for the team

  Yes

  No

  N/A

• All coats are hung up, no shoes lying around

  Yes

  No

  N/A

• Locks available for coats (if applicable)

  Yes

  No

  N/A

• All lockers are closed

  Yes

  No

  N/A

• No rubbish is left lying around

  Yes

  No

  N/A

• The bins are all emptied and area is clean / tidy

  Yes

  No

  N/A

• The temperature is comfortable

  Yes

  No

  N/A

Canteen

• The vending machines / smart fridges are well stocked and working (issues reported via SIM tickets )

  Yes

  No

  N/A

• The water fountains/coolers are working

  Yes

  No

  N/A

• There is no clutter and its clean and tidy

  Yes

  No

  N/A

• The temperature is comfortable

  Yes

  No

  N/A

• There is enough seating for everyone

  Yes

  No

  N/A

• Only recycled labelled bins used and they are being emptied

  Yes

  No

  N/A

• The team fridges are clean and tidy

  Yes

  No

  N/A

• The microwaves are clean and working

  Yes

  No

  N/A

• The kettles/urns/hot water taps are working

  Yes

  No

  N/A

• Cutlery and crockery is available and clean

  Yes

  No

  N/A

• The dishwashing facilities are clean and tidy

  Yes

  No

  N/A

• The games area is clean and tidy

  Yes

  No

  N/A

Toilets (Inc Disabled)

• The toilets are clean and tidy

  Yes

  No

  N/A

• Bins are available and kept empty

  Yes

  No

  N/A

• The cleaning schedule is up to date

  Yes

  No

  N/A

• Instalment poster is updated and visible on each toilet door

  Yes

  No

  N/A

Reflection / Meeting Rooms

• The prayer room is clean and tidy

  Yes

  No

  N/A

• The mother’s room is clean and tidy with fridge available (if applicable)

  Yes

  No

  N/A

• Meeting rooms are clean and tidy with bins emptied

  Yes

  No

  N/A

• The temperature is comfortable in all rooms

  Yes

  No

  N/A

Boards

• Inclusive language is used across all communication boards

  Yes

  No

  N/A

• The VOA board is accessible with pens

  Yes

  No

  N/A

• The ‘You Said, We Did’ / 'Voices In Action' board is visible and updated (if applicable)

  Yes

  No

  N/A

• The H&S board is up to date

  Yes

  No

  N/A

• The PXT board is up to date

  Yes

  No

  N/A

• The sustainability board is up to date

  Yes

  No

  N/A

• The connections board is up to date

  Yes

  No

  N/A

• The associate forum board displays current reps, next meeting date and meeting minutes

  Yes

  No

  N/A

• The 'Meet the Team' board is up to date

  Yes

  No

  N/A

• The Apprentice name cards are up to date

  Yes

  No

  N/A

• The ‘Smiles’ board is filled up

  Yes

  No

  N/A

Screens

• Inclusive language is used across all screen comms

  Yes

  No

  N/A

• All TV monitors are updated and working

  Yes

  No

  N/A

• All digital screens are updated and working

  Yes

  No

  N/A

HR Hub

• The HR Hub has clear 'HR Hub' signage on the outside

  Yes

  No

  N/A

• The HR Hub has carpet, desk, docking station, chair, TV screen, and bins

  Yes

  No

  N/A

• The TV screen in the HR Hub is working and updated with the latest information

  Yes

  No

  N/A

• The HR Hub is clean and tidy

  Yes

  No

  N/A

Briefings

• Start of shift huddles are taking place consistently

  Yes

  No

  N/A

Workplace Clean and Tidy

• All isles are neat, tidy and clean

  Yes

  No

  N/A

• The temperature is comfortable throughout

  Yes

  No

  N/A

• All Manager’s stations are clean and tidy

  Yes

  No

  N/A

• The floor is cleaned and without cracks

  Yes

  No

  N/A

• Only recycled labelled bins are `being used

  Yes

  No

  N/A

• Cleaning materials are available

  Yes

  No

  N/A

• Sanitising stations are available and stocked

  Yes

  No

  N/A

• All fire exists are clearly marked

  Yes

  No

  N/A

Resources to do Job

• All associates are wearing correct PPE

  Yes

  No

  N/A

• All PPE machines are stocked

  Yes

  No

  N/A

• Team have the right equipment (scanners, devices etc)

  Yes

  No

  N/A

• There are clear procedures in place for broken equipment and the red tag area is in operation

  Yes

  No

  N/A

• All clocks are showing the correct time

  Yes

  No

  N/A

• The first aid room is clean, tidy and well stocked

  Yes

  No

  N/A

Management Presence

• Management are present and interacting with Associates

  Yes

  No

  N/A

Yard Area

• The yard is kept neat, clean and tidy

  Yes

  No

  N/A

• All Associates in the yard are wearing correct PPE

  Yes

  No

  N/A

• The team have the right equipment (wands, devices, etc)

  Yes

  No

  N/A

• There are clear processes in place for returns

  Yes

  No

  N/A

• Management are present and interacting with Associates

  Yes

  No

  N/A

DSP Area

• The DSP team have an area to work that is kept neat, clean and tidy

  Yes

  No

  N/A

• The VODA board is accessible with pens

  Yes

  No

  N/A

• Inclusive language is being used on the VODA board

  Yes

  No

  N/A

• The AMDO / SMDO’s are interacting with the DSP teams

  Yes

  No

  N/A

Sign Off

• Completed by (Name, Signature & Sign Date)

  Sign